1. IT1001 – Personal Computer Hardware & system Operations Week7- Introduction to backup & restore tools Introduction to user account with access rights

2. Learning outcomes At the end of this lesson the student will be able to ◦ Backup and restore valuable data ◦ Create user account & access permission

3. Theory/Practical Theory ◦ Introduction to backup & restore tools ◦ Introduction to user account & access rights Practical ◦ Introduction to user account & access rights

4. Backup A backup is an extra copy of a data or software file that you can use if the original file becomes damaged or destroyed. Losing data due to system failure, a virus, file corruption, or some other problem really makes you appreciate the importance of having backups. when you store important data on any media— such as a flash drive, external hard drive, or CD— always keep a copy of the data on another media. Never trust important data to only one media.

5. Planning for recovery Decide on the backup media (tape, CD, DVD, flash drive, another hard drive, or other media). Even though it’s easy to do, don’t make the mistake of backing up your data to another partition or folder on your same hard drive. When a hard drive crashes, most likely all partitions go down together and you will have lost your data and your backup. Back up to another media and, for extra safety, store it at an off-site location.

6. Planning for recovery Backing up data takes time and backup media is expensive, you can use a selective backup plan where you only back up data that changes often. Run scheduled backups (during the night)(back up once a day, once a week, or once a month.) your backups, always record your regular backups in a log with the following information: ◦ Folders or drives backed up ◦ Date of the backup ◦ Type of backup ◦ Label identifying the tape, disk, or other media

7. Planning for recovery If you discover that data has been lost days or weeks ago, you can use this backup log or table to help you recover the data. Keep the records in a notebook. You can also store the records in a log file (a file where events are logged or recorded) each time you back up. Store the file on a flash drive or another PC

8. How to use a backup & Restore in Windows 7 1. To set up a backup in Windows 7, open up Computer,right- click on your local drive and select Properties. 2. Then click on the Tools tab and click the Back up now button.

9. How to use a backup & Restore in Windows 7 3. In the Back up or restore your files window click the link to set up a backup.

10. How to use a backup & Restore in Windows 7 4. Windows will search for a suitable drive to store the backup or you can also choose a location on your network. 5. If you backup to a network location you might need the password to the share

11. How to use a backup & Restore in Windows 7 6. You can have Windows choose what to backup or you can choose the files and directories.

12. How to use a backup & Restore in Windows 7 7.Select the files and folder to include in the backup. Also notice you can select the option to create an image of your local drive.

13. How to use a backup & Restore in Windows 7 8. Now review the backup job and make sure everything looks correct.

14. How to use a backup & Restore in Windows 7 9. Here you can also schedule the days and times the backup occurs.

15. How to use a backup & Restore in Windows 7 10. Save the backup settings and kick off your first backup and while it runs you can monitor the progress.

16. How to use a backup & Restore in Windows 7 11. Click the View Details button to see exactly what is being backup during the process.

17. How to use a backup & Restore in Windows 7 12. When the backup is complete you will see the two backup files and image folder if you created one.

18. How to use a backup & Restore in Windows 7 13. Double click on the backup file and can restore files or manage the size of the backups folder.

19. How to use a backup & Restore in Windows 7 14. If you need to go back and restore a file from a backup click on Restore my files in the Backup and Restore Center.

20. How to use a backup & Restore in Windows 7 15. Now you can browse or search the most recent backup for a file or folder your missing.

21. How to use a backup & Restore in Windows 7 16. Next you can restore them back to the original location or choose a different spot then click Restore.

22. How to use a backup & Restore in Windows 7 17. Progress of the restoration will vary depending on the size of the data and location it’s restoring from.

23. Manage Backup Size Sometimes you may need to recover some disk space and Windows 7 allows you to manage the size of your backups. In the Backup and Restore section click on the Manage Space link.

24. Manage Backup Size Your given a summary of the backup location and what is taking up space from the backup.

25. Manage Backup Size Click on the View backups button to check the different dated backups where you can delete older ones if needed.

26. Manage Backup Size You can also change how windows retains older system images

27. System Restore Point System Restore is a component of Windows operating systems that allows for the rolling back of system files, registry keys, installed programs, etc., to a previous state in the event of system malfunction or failure.

28. How to apply a restore point If you restore the system to a previous restore point, user data on the hard drive will not be altered but you can affect installed software and hardware, user settings, and OS configuration settings. When you use System Restore to roll back the system to a restore point, any changes made to these settings after the restore point was created are lost therefore, always use the most recent restore point

29. How to apply a restore point Click Start, All Programs, Accessories, System Tools, System Restore. If multiple restore points exist, the box displays two options. Click Next to use the recommended restore point. If you don’t want to use the recommended restore point, select Choose a different restore point, click Next, and select a restore point from a and click Next. Click Finish. The system restarts and the restore point is applied.

30. How to apply a restore point

34. Creating Restore point To create a restore point using Windows 7, Control Panel,System, System Protection. In the System Properties dialog box, system protection tab. select Create and click Next. In the next box, enter a description and click Create.

35. Creating Restore point

37. Applying created restore point

38. User accounts & Access Rights

39. User Account A user account is a collection of information that tells Windows which files and folders you can access, what changes you can make to the computer, and your personal preferences, such as your desktop background or screen saver. User accounts let you share a computer with several people, while having your own files and settings. Each person accesses his or her user account with a user name and password.

40. User Account There are three types of accounts. Each type gives users a different level of control over the computer: ◦ Standard accounts are for everyday computing. ◦ Administrator accounts provide the most control over a computer, and should only be used when necessary. ◦ Guest accounts are intended primarily for people who need temporary use of a computer.

41. Managing User Accounts in Windows 7 User Accounts allows you to Customize user accounts. You can: ◦ Create new user accounts ◦ Change or remove passwords ◦ Change account names ◦ Change account picture ◦ Manage other accounts ◦ Create a password reset disk

42. Manage user accounts on your system 1. Click the Start and then choose the Control Panel option. 2. Control Panel window opens up. Click User Accounts.

43. Manage user accounts on your system

44. 3. The User Accounts window opens up showing the default window account (Admin). This is the account which is created when you install Window 7. It has all the Administrative Privileges.

45. Manage user accounts on your system 4. Click Change your password, if you want to change your current password. You have to provide your Current Password, New Password and Confirm Password. Click Change Password to save the changes.

46. Manage user accounts on your system 5. Click Remove your password if you don't want to protect your account with password. Type your current password and click Remove Password.

47. Manage user accounts on your system 6. Click Change your picture to change your account picture. Choose the Picture or Browse for more pictures and click Change Picture

48. Manage user accounts on your system 7. Click Change your name to change your current account name. Type New Account Name and click Change Name.

49. Manage user accounts on your system 8. Click Manage another accounts to mange other accounts on your computer. click on Account Child, click Delete.

50. Manage user accounts on your system If you want to keep child's files then click Keep Files. Click Delete Files to remove them from the computer.

51. Manage user accounts on your system Finally, click Delete Account.

52. Manage user accounts on your system 9. Click Create a password reset disk in the Left pane of the User Accounts window. In case if you forget the password for this user account, you can use this disk to create a new password.

53. Manage user accounts on your system Click Next. Choose the drive and click Next.

54. Manage user accounts on your system Type Current Password and click Next then Finish.

55. END.