1. December 25, 2015 Copyright © 2010 WeComply, Inc. All rights reserved. Appropriate Internet Use Note to Trainer

2. December 25, 2015 Copyright © 2010 WeComply, Inc. All rights reserved. Appropriate Internet Use Introduction

3. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.2 Internet has revolutionized the way businesses and other organizations operate Appropriate Internet use is essential to our organization Inappropriate use can be extremely detrimental Workplace discrimination Copyright infringement Securities-law and antitrust violations Loss of trade secrets Computer viruses and bandwidth issues Overview

4. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.3 Electronic communications can create significant legal risks Messages may go out without deliberation/review that typed/proofread letter might receive Humor/sarcasm may be misinterpreted when committed to writing Use special care in all that you do with our e-communication systems Whatever you communicate electronically can be retrieved and traced back to you E-communications

5. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.4 In the news…

6. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.5 We reserve the right to monitor, access and disclose the e-communications and Internet activities of everyone who uses or accesses our system We may monitor — When data on your computer is needed, but you are unavailable When we suspect that someone is making unauthorized or improper use To determine if illegal material/unlicensed software is being stored or used In response to requests in legal or regulatory proceedings For resource-planning purposes Monitoring and Access

7. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.6 In the news…

8. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.7 Computer systems are to be used for carrying out our business needs Personal use that interferes with your work performance is prohibited and will be considered grounds for discipline You should have no expectations of privacy for any e-communication or Internet activities on our information systems Don't rely on deletion or erasure of e-communications as means of keeping them "private" in any respect Personal Use

9. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.8 We can now broadcast content through a vast array of Internet outlets Facebook, LinkedIn, MySpace Blogs, podcasts, YouTube Most social-networking activity occurs during business hours but not for business purposes Social-media use can lead to many types of business/legal issues Certain posts could expose both you and our organization to legal action Posts to social-networking sites can be used as evidence in lawsuits Social Networking

10. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.9 Limit your social-networking activity at work to personal or break time Never — Post negative or disparaging comments about our organization Speak for our organization Use our logo or other intellectual property Use our computer network for any prohibited communications Think before your post, tweet or click! Social Networking (cont’d)

11. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.10 Pop Quiz! Assuming that this is an employee’s personal blog, which of the following statements is the most accurate: A.Since this is not a company blog, the author’s entry cannot be the basis for any legal liability or adverse employment consequences. B.This entry could implicate the company in a violation of the Americans with Disabilities Act. C.This entry illustrates an employee’s conflict of interest. D.This entry could get the employee fired even though it doesn’t violate a specific law or company policy.

12. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.11 Inappropriate Communications We strictly prohibit — Sending anything that would violate discrimination and harassment laws Communicating in a way that would compromise confidentiality or violate any laws Soliciting for ventures unrelated to our business Transmitting any material you are not authorized to access Retaining messages that were misaddressed or sent inadvertently Sending communications that attempt to hide your identity

13. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.12 Pop Quiz! Which of the following statements is the most accurate: A.Because instant messages are generally not saved on the participants’ computers, they cannot be the basis for any legal liability. B.This exchange illustrates a violation of privacy by “Fam45” against “Page 16”. C.This entry could get “Fam45” fired even though it doesn’t violate a specific law or company policy. D.If “Page16” works with and reports to “Fam45”, this exchange is an example of quid pro quo sexual harassment by “Fam45”.

14. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.13 Prohibited Internet Use We also prohibit — Accessing pornographic sites Accessing information that you're not authorized to access "Hacking" into computer systems Excessive non-work-related use Downloading files without authorization Conducting job searches Anything that could incur liability for copyright infringement, defamation, insider trading, workplace discrimination, or other unlawful conduct

15. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.14 Passwords Memorize your passwords and change them periodically Don't write down or share your passwords with anyone You are responsible for all messages, files and other data created, edited or sent under your password Don't leave your computer or device unattended without password protection Notify the IT department promptly if your computer or device is lost or stolen Be on the lookout for social engineering

16. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.15 Passwords (cont’d) Memorize your passwords and change them periodically Don't write down or share your passwords with anyone You are responsible for all messages, files and other data created, edited or sent under your password Don't leave your computer or device unattended without password-protection Notify the IT department promptly if your computer or device is lost or stolen Be on the lookout for social engineering

17. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.16 Working remotely involves added responsibilities: To use our e-communications systems safely and securely Keep our organization in compliance with all applicable data-privacy laws These responsibilities apply at home, in the office or on the go All computers and handheld devices must be password-protected and approved by IT Department before you may use them for work Non-exempt employees must record all time spent on work-related matters, whether inside or outside the workplace Working Remotely

18. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.17 Working Remotely (cont’d) Working remotely involves added responsibilities: To use our e-communications systems safely and securely Keep our organization in compliance with all applicable data-privacy laws These responsibilities apply at home, in the office or on the go All computers and handheld devices must be password-protected and approved by IT Department before you may use them for work Non-exempt employees must record all time spent on work-related matters, whether inside or outside the workplace

19. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.18 Pop Quiz! While on a business trip, Zoe left her PDA in a cab. She called the cab company, but they did not have it. The device was password- protected, so she decided to wait until she returned to the office to report it. Was this okay? A.Yes, because it could still be found by the cab company. B.Maybe, because it's password protected. C.No, if there's a way the device can be disabled remotely.

20. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.19 Violations Employees who violate policies, rules or laws will be subject to discipline, up to and including discharge from employment Employees who make excessive personal use of e-communication systems may be responsible for costs Upon termination, employees must return all property issued for work purposes Employees who discover a violation of any rules have a duty to notify their supervisor or the IT Department as soon as possible

21. Ethics and Compliance Basics Copyright © 2010 WeComply, Inc. All rights reserved.20 Final Quiz

22. December 25, 2015 Copyright © 2010 WeComply, Inc. All rights reserved. Questions?

23. December 25, 2015 Copyright © 2010 WeComply, Inc. All rights reserved. Thank you for participating! This course and the related materials were developed by WeComply, Inc. and the Association of Corporate Counsel.