1. ALEPH version 20.01 New Staff Privileges Interface South Dakota Library Network 1200 University, Unit 9672 Spearfish, SD 57799 www.sdln.net © South Dakota Library Network, 2012 ©Ex Libris (USA), 2009 Modified for SDLN Version 20.01

2. Staff Privileges Interface Changes Tabs 2 The privileges have been grouped into tabs, with each tab listing actions that are relevant to a single module Another Common tab lists actions that are not module specific Within each tab the actions are arranged in groups so that each group contains actions that make up a specific workflow, such as Ordering or Loan Management The group may be expanded to display all the actions of which it consists In addition, each group’s All Unspecified Subfunctions action enables implicitly allowing all of the group’s actions that have not been explicitly denied

3. Staff Privileges Interface Changes Managing users privileges 3 Managing the user’s privileges may be done either at the group level by selecting the group title and allowing or denying the entire group or at the specific action level by selecting a specific action and allowing or denying it. A group’s status is marked by an icon, and may be one of the following: Fully allowed – All of the group’s actions are allowed Fully denied – All of the group’s actions are denied Not specified – None of the groups’ actions have been allowed nor have any actions been denied Partially allowed – The groups’ actions have more than one of the above statuses The Summary button displays only those actions for which an explicit permission, either Allowed or Denied, has been specified

4. Staff Privileges Interface Changes Modify Access Rights 4

5. Staff Privileges Interface Changes Access to Non-Standard Services 5 Non standard batch jobs are offline batch jobs that have not been supplied by Ex Libris but have been written by ALEPH users for their own special needs (Custom Reports) Following the changes in the Staff Permissions, managing staff privileges for non standard batch jobs has changed. There will be options for allowing or denying access to these services.

6. Staff Privileges Interface Changes Miscellaneous changes 6 Staff User Department The Department field of the Staff User form is now filled in with values from a drop down list. The drop down list is controlled by the STAFF-DEPARTMENT section of the pc_tab_exp_field.eng table. Warning Before Password Expiration It is possible to receive a warning when the user that is logging in has an upcoming expiration date. Setting this warning is done by configuring the tab100 PW-EXPIRYWARNING variable. Patron Circulation Summary A new permission has been added to user_function.eng, to control the new Circulation Summary node that is found in the Patron Tab of the Circulation module.

7. Staff Services New Staff services 7 Staff Privileges Report (staff-01) – This service produces a report of staff users and their privileges according to various filters that may be placed on both which staff users will be retrieved and on what staff privileges will be reported. Staff Users Report (staff-02) – This service produces a report of staff users according to various filters. The filters may be placed on staff user information or on the privileges that the user has.