1. Access Chapter 4-Form and Report Basics

2. PgP MIS 342 Access4-2 Forms  Used to maintain (add/delete/edit) the data in underlying tables  Wizards-show typical layouts AutoFormat, to try different layouts quickly  Finding data using Find dialog box Note available wildcard characters *, ?, [], !, -,#

3. PgP MIS 342 Access4-3 Wildcard Characters

4. PgP MIS 342 Access4-4 Forms  Note how to print only one form record using Print, Selected Record(s)

5. PgP MIS 342 Access4-5 Forms and SubForms  Use to show data from related tables  Tables have one to many relationship  Example, View the many orders for one customer  Display a lot of data in a small space

6. PgP MIS 342 Access4-6 Forms and SubForms  Main form can have any number of subforms if you place each subform on the main form.  You can nest up to ten levels of subforms. You could have a main form that displays customers, a subform that displays orders, and another subform that displays order details

7. PgP MIS 342 Access4-7 Forms and SubForms  Be aware-multiple sets of navigation buttons can confuse end users  Realize common field provides linkage Link master/child fields properties controls linkage Index linked field to speed performance  Subforms-effective to show data from tables or queries with a one-to-many relationship

8. PgP MIS 342 Access4-8 Form/SubForms Example  Open Northwind.mdb, Forms, ‘Customer Orders’

9. PgP MIS 342 Access4-9 Form/SubForms Example  Form contains Customers table fields: CompanyName Country  This form is linked to subForm ‘Customer Orders Subform1’

10. PgP MIS 342 Access4-10 Form/SubForms Example  Subform1 contains Orders table fields: OrderID RequiredDate  This subform is linked to subForm ‘Customer Orders Subform2’

11. PgP MIS 342 Access4-11 Form/SubForms Example  Subform2 contains OrderDetailsExtended query fields: ProductName UnitPrice Quantity Discount Extended Price (a calculated field)  Note-this query is based on the tables ‘Order Details’ and ‘Products’

12. PgP MIS 342 Access4-12 Form/Subform Relationships

13. PgP MIS 342 Access4-13 Reports  Typically destined for printed output  Can be based on table(s) or query or SQL statement  Report Wizard to do most of the work  Modify in Design View for the finishing touches

14. PgP MIS 342 Access4-14 Reports and Forms- Design View  Wizards can do most of the work, but to tailor forms/reports to what you want, you must understand how to modify them in Design View  Examine property settings-similar to Visual Basic forms and controls

15. PgP MIS 342 Access4-15 Report and Form Graphics  Graphics can improve appearance, but  Possible performance penalty  Be aware of “Image” object “SizeMode” property settings of clip, stretch, zoom