1. How the SEA Uses the Data from Indistar to Improve Implementation and Track Results  1:00-2:15

2. Keys to Success: State Indistar Leader Prepares Progress Reports on Indistar Implementations Lois Myran, ADI Shawna Poitra, SD DOE Changing the Conversation: March 24, 2014 1:00 – 2:15 p.m.

3.  Supports continuous improvement and on-going planning  Sets up schools for success and improvement  Demonstrates the STATE provides support to schools by reviewing plans  Provides opportunity to determine how schools meet state requirements Why states provide periodic feedback?

4. Uses of a feedback form Evidence for state waivers Internal State Department Communications Feedback to schools and opportunities for coaching for success

5.  Are all feedback forms the same?  Who develops the form?  Can a state have more than 1 form?  How often are the forms reviewed?  Who reviews the forms?  Are there different formats?  Who sees the submitted forms? Frequent Questions about State Feedback Forms

6. Changing the Conversation… … from compliance and check boxes …to support and feedback

7. SD ESEA Waiver Big Picture

8. Statewide System of Recognition, Accountability and Support System (SSRAS) SD DOE Priority and Focus Schools

9.  Composed of members of SD DOE staff and SST (coaches) members  Work as a team to review documents submitted by Priority and Focus Schools  Provide specific feedback to Priority and Focus Schools using the SD LEAP system  Each team (3-4 members) reviewed 5-6 schools SSRAS Data Review Teams

10.  Goals and Objectives Form  School Turnaround Plan in SD LEAP  Survey of Effective Practices Form  Information related to Title I funds if applicable Teams review….

11.  3 reporting periods  3 data review sessions October/January/May  2 days each time  Adapted form each time to address different aspects & ensure proper focus State Feedback Forms

12. Teams look for … Clear, comprehensive evidence Alignment between evidence and reasons for identification

13.  Some DOE staff have admin logins (about 10)  At least one per group to be LEAD to log in to access form  Reviewed system prior to Data Analysis day  Locate form  Navigate helpful documents  Reviewed Feedback Form DOE Staff

14.  Participate as objective member of data review team (not assigned to own school)  Work with School Leadership teams to review the state feedback forms and facilitates team in responding to feedback  Discuss the results of data review process and collaborate to identify strategies and solutions  SD DOE provides PD/support as needed on 2 nd day of Data Review School Support Team Members

15. Resources for Teams  School Turnaround Indicators  Wise Ways in SD LEAP  Overview Sheet with Rubric  Worksheet  Handout of Examples of Assessed and Planned Indicators  Sample Feedback Form  All submitted forms from SD LEAP (color-coded)  Red, Yellow, Green Dots

16.  Work with your Comprehensive Center  Could not have done this without the support from Heather Hoak at McREL  Test the forms, and test them again  Be prepared with backups  Created a blank form in Word format…just in case  Create leads in each group and familiarize them with system  Be willing to adapt the form as needed  Coordinator of system should be available for arising issues/questions  My group consisted of two strong SSTs that could take over group Lessons Learned

17. Questions/Comments

18. Thank you for your time! Thanks for your time today! Shawna Poitra shawna.poitra@state.sd.us shawna.poitra@state.sd.us Lois Myran loismyran@ndsupernet.com loismyran@ndsupernet.com View of the Missouri River along the Lewis and Clark Trail Pierre, South Dakota