1. University of Michigan Administrative Information Services Time & Labor Self-Service Time Entry Approver Interchange October 2011

2. 2 Purpose Provide a Q&A period for the TLE130 Approve Time course Review a Sample Calendar to ensure everyone is clear about timeframes Discuss who’s involved in the time entry and approval process and clarify each person’s role in the process Discuss other business process changes associated with online time entry and approval Review implementation timeframe

3. 3 Who’s Involved Self-service Employee  Employees enter their time via the Employee Business pages on Wolverine Access Approver (OARS process: “TL Time Entry Approver Role”)  Supervisor/manager reviews, changes if necessary, and approves employees’ time in M-Pathways (M-Token required except for faculty members) Backup Approver  Generally a peer supervisor or manager that is available to approve time if the primary approver is unable to do so Timekeeper  Maintains Static Groups, assists employees and approvers as needed, sends reminder emails to employees, and runs queries: MTL_NOT_ON_RPTD_TIME_GROUP (DEPT): Identifies who did not report time MTL_RPTD_TIME_GROUP (DEPT): Review Reported Time, approval status, & approvers

4. 4 Implementation Timeline Biweekly – 10/2 to 10/15 pay period (paid on 10/21/11)  Biweekly employees gain access to Report Time pages on Thurs 10/6  All biweekly employees must enter their time by close of business on Fri 10/14  Approvers must review, change if necessary, and approve biweekly employee time by 10 a.m., Tuesday 10/18 Campus Monthly – 10/1 to 10/31 pay period (processed in November)  Monthly employees gain access to Report Time pages on Tues 11/1  Campus Monthly employees should enter their October exception time by Thurs 11/3 (3 rd business day of following month)  Approvers should review, change if necessary, and approve monthly employee time by close of business on Mon 11/7 (5 th business day of following month) Hospital Monthly – 11/1 to 11/30 pay period (processed in November)  Employees should report before the close of business on Friday 11/18  Approvers should review before the close of business on Monday 11/21 Note: System generated deadline reminders will be sent to Approvers each pay period.

5. December 26, 20155 Training for Employees Employee Interchanges will be held to provide an opportunity to review the “? Self Service Help”, Employee Business, Time Reporting, Report Time, “Help: Report Time – Self Service Time Entry in Employee Business” documentation. An overview of what and when to report Step-by-step instructions A software simulation that demonstrates how to report time (both a biweekly and a monthly version) A calendar of system availability  Communicate the department deadlines

6. Wolverine Access>Faculty & Staff December 26, 20156

7. University Business> M-Pathways Student Administration & Human Resources Management System December 26, 20157

8. 8 Main Menu> Manager Self Service> Time Management> Approve Time and Exceptions> Reported Time 01234

9. 9 Approve Time Details

10. Main Menu> Manager Self Service> Time Management> Report Time> Timesheet December 26, 201510

11. Timesheet Page – Biweekly-paid 11

12. 12 Timesheet Page – Monthly-paid

13. 13 Other Changes Only one approval required  Multiple levels of time report signatures are no longer required Accessibility to exception time notes  Approver must make notes accessible to back-up approver Static Group ID numbers  Any approver can use  Know your primary group and backup group IDs Comments Field for OTP or other codes  Beneficial for departmental reporting needs Gross Pay Registers should continue to be reviewed for each payroll

14. 14 Sample Timeline SunMondayTuesdayWednesdayThursdayFridaySaturday 282930 Monthly Pay Period End Date 123 Monthly employees complete prior month entry 4 567 Approvers approve monthly time from prior month 891011 BW Pay Period End Date 1213 7 p.m. Employees disabled Approvers approve biweekly time and make changes if necessary 14 7a.m.-10a.m. Approvers make final approvals Any changes made today will be processed in the next payroll 151617 Biweekly Pay Date 18 19202122 7 p.m. Employees disabled Approvers approve monthly time and make changes if necessary 23 7a.m.-10a.m. Approvers make final monthly approvals Any changes made today will be processed in the next payroll 2425 Biweekly Pay Period End Date 2627 Biweekly cycle repeats 28 Biweekly cycle repeats 293031 MO & BW Pay Date 1

15. 15 Questions  Additional Questions?  Payroll Contact Information:  Karen Moran-Woloszyn  karmoran@umich.edu or 763-1115 karmoran@umich.edu  Denise Welty  ddrexler@umich.edu or 764-9215 ddrexler@umich.edu  Jim Mettlach  mettlach@umich.edu or 763-1116 mettlach@umich.edu

16. Sam & Ralph before Self-Time Reporting December 26, 201516

17. Sam & Ralph after Self-Time Reporting December 26, 201517