1. https://www.cpars.gov 10/20/2015 1 https://www.ppirs.gov Welcome to Overview for Grants

2. https://www.cpars.gov 10/20/2015 2 https://www.ppirs.gov FAPIIS Data Entry (CPARS) Policy Access Entering a Record Modifying a Completed Record Retrieving Work in Progress Status Report FAPIIS Record Retrieval (PPIRS) Policy FAPIIS Records Exclusions Records Proceedings Records FAPIIS Public Focal Point Session

3. https://www.cpars.gov 10/20/2015 3 https://www.ppirs.gov FAPIIS Data Entry (CPARS)

4. https://www.cpars.gov 10/20/2015 4 https://www.ppirs.gov Two Modules Within CPARS Federal Awardee Performance and Integrity Information System (FAPIIS) Module Contractor Performance Assessment Reporting System (CPARS) Module – Collects Past Performance Information on Contracts Contractor Performance Assessment Reporting System (CPARS) Web-enabled application that collects and manages a library of automated contractor report cards and awardee performance and integrity information

5. https://www.cpars.gov 10/20/2015 5 https://www.ppirs.gov Federal Awardee Performance and Integrity Information System Database of Information Regarding Performance and Integrity of Awardees of Federal Contracts and Grants Grant Records: Termination for Material Failure to Comply Recipient Not Qualified Determination Administrative Agreement Contract Records: Termination for Default Termination for Cause Non-Responsibility Determination Defective Pricing Administrative Agreement DoD Determination of Contractor Fault

6. https://www.cpars.gov 10/20/2015 6 https://www.ppirs.gov 2 CFR 200.212 – Enter Report in FAPIIS Only if ALL of Following Apply: Only Basis for Determining Applicant Not Qualified is Their Prior Record of Executing Programs or Activities Under Federal Awards or Their Record of Integrity and Business Ethics Total Federal Share of Anticipated Federal Award Expected to Exceed Simplified Acquisition Threshold ($150,000) Over Period of Performance

7. https://www.cpars.gov 10/20/2015 7 https://www.ppirs.gov 2 CFR 200.212 – Not Required to Report Determination that Applicant Not Qualified in FAPIIS When Federal Award Includes Specific Award Terms and Conditions 2 CFR 200.207 – Federal Award Conditions May Include: Requiring Payments as Reimbursements Rather Than Advance Payments Withholding Authority to Proceed to Next Phase Until Receipt of Evidence of Acceptable Performance Requiring Additional, More Detailed Financial Reports Requiring Additional Project Monitoring Requiring Applicant to Obtain Technical or Management Assistance Establishing Additional Prior Approvals

8. https://www.cpars.gov 10/20/2015 8 https://www.ppirs.gov 2 CFR 200.339 – Enter Report in FAPIIS When Agency Terminates Award Prior to End of Period of Performance Due to Grantee’s Material Failure to Comply with Federal Award Terms and Conditions 2 CFR 200.339 –Enter Report in FAPIIS After Grantee: Has Exhausted Its Appeal Rights Has Not, Within 30 Calendar Days After Being Notified of Termination, Informed Agency of Its Intent to Appeal Termination Decision No Minimum Threshold for Reporting Termination for Material Failure to Comply in FAPIIS

9. https://www.cpars.gov 10/20/2015 9 https://www.ppirs.gov Records are retained for 5 years following Action Date.

10. https://www.cpars.gov 10/20/2015 10 https://www.ppirs.gov Receive Access from Focal Point DoD Users or Federal PIV User ID Required PKI Certificate Required (CAC or PIV Card) Non-DoD or Federal (No PIV) User ID Required Password Required Government Only! Awardees do not have access to FAPIIS.

11. https://www.cpars.gov 10/20/2015 11 https://www.ppirs.gov 1.Visit https://www.cpars.gov 2.Select System Logon

12. https://www.cpars.gov 10/20/2015 12 https://www.ppirs.gov Click Accept/Login with PKI or Accept/Login with Password

13. https://www.cpars.gov 10/20/2015 13 https://www.ppirs.gov First time logging in? Use the Forgot Password button to receive an email with a temporary password. Forgot your User ID? Use the Forgot User ID button to receive an email with your User ID. The Forgot Password Button is the Preferred Way to Reset Passwords

14. https://www.cpars.gov 10/20/2015 14 https://www.ppirs.gov After Logging in with User ID, Select FAPIIS Module

15. https://www.cpars.gov 10/20/2015 15 https://www.ppirs.gov 1. Click “Enter a Record” 2. Select Record Type

16. https://www.cpars.gov 10/20/2015 16 https://www.ppirs.gov 3. Enter DUNS 4. Click Continue

17. https://www.cpars.gov 10/20/2015 17 https://www.ppirs.gov Attachment (e.g. action that terminated grant) must be uploaded here

18. https://www.cpars.gov 10/20/2015 18 https://www.ppirs.gov Populated from User Profile Menu Save as Draft = You can make changes later using To-Do List Save and Mark for Release = Immediately available in PPIRS for awardee comments and applicant risk review retrieval. Available on FAPIIS Public website following 14 day delay. Awardee Info Pulled in from System for Award Management (SAM)

19. https://www.cpars.gov 10/20/2015 19 https://www.ppirs.gov Important!! 30 Days to Complete FAPIIS Record E-mail Reminders Sent Weekly Records NOT COMPLETED within 30 days are automatically DELETED!

20. https://www.cpars.gov 10/20/2015 20 https://www.ppirs.gov 1. Click “Modify a Completed Record” 2. Click on Document Number to modify

21. https://www.cpars.gov 10/20/2015 21 https://www.ppirs.gov 1.Make Changes: Upload/Replace PDF Withdraw/Rescind 2. Click Save Data

22. https://www.cpars.gov 10/20/2015 22 https://www.ppirs.gov 1.Click To-Do List 2.Click Document Number

23. https://www.cpars.gov 10/20/2015 23 https://www.ppirs.gov 1.Click Status Report 2.Select Parameters and Run Report

24. https://www.cpars.gov 10/20/2015 24 https://www.ppirs.gov View record’s history actions Click on document number to view record

25. https://www.cpars.gov 10/20/2015 25 https://www.ppirs.gov 1.Click Status Report 2.Select Parameters 3.Run Report

26. https://www.cpars.gov 10/20/2015 26 https://www.ppirs.gov

27. https://www.cpars.gov 10/20/2015 27 https://www.ppirs.gov

28. https://www.cpars.gov 10/20/2015 28 https://www.ppirs.gov

29. https://www.cpars.gov 10/20/2015 29 https://www.ppirs.gov FAPIIS Record Retrieval (PPIRS)

30. https://www.cpars.gov 10/20/2015 30 https://www.ppirs.gov Retrieve from FAPIIS Public Website (www.fapiis.gov) Retrieve from Past Performance Information Retrieval System (PPIRS) (www.ppirs.gov) Retrieving Records for Applicant Risk Review Process Retrieving Records from Public Website

31. https://www.cpars.gov 10/20/2015 31 https://www.ppirs.gov FAPIIS Record Immediately Available in PPIRS When Marked for Release in CPARS FAPIIS Record Available on FAPIIS Public Website Following 14 Day Delay Allows Time for Awardee to Address Freedom of Information Act (FOIA) Concerns Use PPIRS when searching for FAPIIS records during an applicant risk review to ensure you have access to the most current performance and integrity information!

32. https://www.cpars.gov 10/20/2015 32 https://www.ppirs.gov 2 CFR 200.205 – Prior to Making Federal Award, Must Review Information Available Through Any Office of Management and Budget (OMB) Designated Repositories of Governmentwide Eligibility or Financial Integrity Information as Appropriate FAPIIS (Review Prior to Making Award Where Federal Share is Expected to Exceed Simplified Acquisition Threshold ($150,000) Over Period of Performance) Suspension and Debarment Information

33. https://www.cpars.gov 10/20/2015 33 https://www.ppirs.gov Access PPIRS to: (www.ppirs.gov)www.ppirs.gov Support Source Selections/Applicant Risk Reviews Access Integrity and Performance Information Obtain Proceeding Information from the System for Award Management (SAM) For Awardees, Enter Comments on FAPIIS Records FAPIIS Public Website: (www.fapiis.gov)www.fapiis.gov Excludes Performance Evaluations Includes Data After April 15, 2011 14 Day Data Delay SAM Information Available

34. https://www.cpars.gov 10/20/2015 34 https://www.ppirs.gov 1.Go to www.ppirs.gov 2.Select PPIRS-Report Card Application Logon

35. https://www.cpars.gov 10/20/2015 35 https://www.ppirs.gov

36. https://www.cpars.gov 10/20/2015 36 https://www.ppirs.gov Search by DUNS is Recommended

37. https://www.cpars.gov 10/20/2015 37 https://www.ppirs.gov Administrative Agreement Defective Pricing DoD Determination of Contractor Fault Non-Responsibility Determination Recipient Not Qualified Determination Termination for Cause Termination for Default Termination for Material Failure to Comply

38. https://www.cpars.gov 10/20/2015 38 https://www.ppirs.gov

39. https://www.cpars.gov 10/20/2015 39 https://www.ppirs.gov

40. https://www.cpars.gov 10/20/2015 40 https://www.ppirs.gov

41. https://www.cpars.gov 10/20/2015 41 https://www.ppirs.gov Click to View Attachment

42. https://www.cpars.gov 10/20/2015 42 https://www.ppirs.gov xxx Awardee May Provide Unlimited Number of Comments (comments in example redacted for training purposes) xxx Company XXX xxx

43. https://www.cpars.gov 10/20/2015 43 https://www.ppirs.gov Proceedings Information Entered in Entity Management Section of SAM and May be Viewed in FAPIIS

44. https://www.cpars.gov 10/20/2015 44 https://www.ppirs.gov (comments in example redacted for training purposes) Company XXX xxx

45. https://www.cpars.gov 10/20/2015 45 https://www.ppirs.gov 999999999 CONTRACTOR ABC Exclusions Information Entered in Performance Information Section of SAM and May be Viewed in FAPIIS

46. https://www.cpars.gov 10/20/2015 46 https://www.ppirs.gov CONTRACTOR ABC 999999999 123 FEDERAL DRIVE, ARLINGTON, VA

47. https://www.cpars.gov 10/20/2015 47 https://www.ppirs.gov

48. https://www.cpars.gov 10/20/2015 48 https://www.ppirs.gov All Government Entered Records (Grants and Contracts) All Government Entered Contract Records All Government Entered Grant Records

49. https://www.cpars.gov 10/20/2015 49 https://www.ppirs.gov Click for Spreadsheet Click to View Records

50. https://www.cpars.gov 10/20/2015 50 https://www.ppirs.gov FAPIIS Public Website

51. https://www.cpars.gov 10/20/2015 51 https://www.ppirs.gov Go to www.fapiis.gov

52. https://www.cpars.gov 10/20/2015 52 https://www.ppirs.gov Contractor Name

53. https://www.cpars.gov 10/20/2015 53 https://www.ppirs.gov (example redacted for training purposes) xxx

54. https://www.cpars.gov 10/20/2015 54 https://www.ppirs.gov Remove FAPIIS Record Use the Modify a Completed Record option in CPARS/FAPIIS. Select “YES” adjacent to Record Withdrawn/Rescinded and enter a Reason in space provided. If a record has been Withdrawn/Rescinded and must be reposted to PPIRS and the FAPIIS Public website, contact the Customer Service Desk for assistance.

55. https://www.cpars.gov 10/20/2015 55 https://www.ppirs.gov Customer Support Desk Monday – Friday: 6:30 am – 6:00 pm ET Commercial: 207-438-1690 Email: webptsmh@navy.mil FAPIIS/CPARS Website: https://www.cpars.gov System Logon User Manual Training Information FAQs

56. https://www.cpars.gov 10/20/2015 56 https://www.ppirs.gov Focal Point Session

57. https://www.cpars.gov 10/20/2015 57 https://www.ppirs.gov Provides Access to FAPIIS Provides Support to FAPIIS Users Under Their Cognizance May Have Up To Five Alternates Government Only Role

58. https://www.cpars.gov 10/20/2015 58 https://www.ppirs.gov 1.Click Access Authorization 2.Click Create New User Access

59. https://www.cpars.gov 10/20/2015 59 https://www.ppirs.gov 3. Enter User or Search 4. Click Add User 5. Click Create User Access Matrix

60. https://www.cpars.gov 10/20/2015 60 https://www.ppirs.gov 1.Click Access Authorization 2.Click View/Modify Existing User Access

61. https://www.cpars.gov 10/20/2015 61 https://www.ppirs.gov 3. Select User 4. Click View Users

62. https://www.cpars.gov 10/20/2015 62 https://www.ppirs.gov

63. https://www.cpars.gov 10/20/2015 63 https://www.ppirs.gov If user doesn’t have access to CPARS removing access will delete their account

64. https://www.cpars.gov 10/20/2015 64 https://www.ppirs.gov

65. https://www.cpars.gov 10/20/2015 65 https://www.ppirs.gov

66. https://www.cpars.gov 10/20/2015 66 https://www.ppirs.gov 1.Click Access Authorization 2.Click Transfer User Access to Another User

67. https://www.cpars.gov 10/20/2015 67 https://www.ppirs.gov Delete User = No longer requires access to FAPIIS

68. https://www.cpars.gov 10/20/2015 68 https://www.ppirs.gov 1.Click Access Authorization 2.Click Assign Alternate Focal Point(s)

69. https://www.cpars.gov 10/20/2015 69 https://www.ppirs.gov You may assign up to 5 Alternates

70. https://www.cpars.gov 10/20/2015 70 https://www.ppirs.gov Customer Support Desk Monday – Friday: 6:30 am – 6:00 pm ET Commercial: 207-438-1690 Email: webptsmh@navy.mil FAPIIS/CPARS Website: https://www.cpars.gov System Logon User Manual Training Information FAQs

71. https://www.cpars.gov 10/20/2015 71 https://www.ppirs.gov