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PRESENTATION BY SCOTT MCGEARY SHAREPOINT ADMINISTRATOR FOR DSHS – CHILDREN’S ADMINISTRATION T-5 - SharePoint - Streamline Productivity within your Agency.

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Presentation on theme: "PRESENTATION BY SCOTT MCGEARY SHAREPOINT ADMINISTRATOR FOR DSHS – CHILDREN’S ADMINISTRATION T-5 - SharePoint - Streamline Productivity within your Agency."— Presentation transcript:

1 PRESENTATION BY SCOTT MCGEARY SHAREPOINT ADMINISTRATOR FOR DSHS – CHILDREN’S ADMINISTRATION T-5 - SharePoint - Streamline Productivity within your Agency

2 Overview of SharePoint in our Organization Primarily used as an active workspace and archive for projects and work groups Intranet only In use for over 3 years Over 30 sites and sub-sites Over 3000 users Over 7.1 million hits total Over 2 GB bandwidth used daily Over 80 GB of data and files No downtime issues during critical business hours

3 Site Hierarchy

4 Children’s Administration Home

5 FamLink Portal – Project Site

6 FamLink Portal Sub Site

7 Popular Features Lists  Task Management  Calendars  Issue Tracking  Project Assignments Document Libraries  Project archives  Document version preservation  Check-in/Check-out capabilities  Workflow

8 Example of List

9 Example of Document Library

10 Less Practical Features Discussions  Most discussions of this sort are dealt with in e-mail  Not many people found value in this feature in our office since most people on the main project team were centrally located Wiki’s  Contributions or changes were rarely submitted to Wiki pages  Most Wiki pages were only changed by the original creator

11 Example of Discussion

12 Example of Wiki

13 Overall SharePoint Experience Pros  Allows one central location for project artifacts, lists, and management  Allows groups to collaborate electronically in a secure environment  Reliability and uptime  Ease of environment management  Users typically learn and adapt to interfaces and functionality very quickly  Most business needs and processes can be addressed in some way with SharePoint  Integration with Microsoft Office very smooth

14 Overall SharePoint Experience Cons  Users sometimes want existing functionality to work differently  Misc. bugs that have since been corrected with updates

15 Contact Info Scott McGeary mcgeary@dshs.wa.gov 360.486.2305


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