1. Peter Duerr, York University Carol Perry, University of Guelph May 3, 2011 Ontario Digitization Initiative Moving forward through collaboration Peter Duerr, York University Carol Perry, University of Guelph TRY Conference May 3, 2011

2. Ontario Council of University Libraries (OCUL) established the Ontario Digitization Initiative (ODI) in 2008. Ontario Council of University Libraries (OCUL) established the Ontario Digitization Initiative (ODI) in 2008. Objective – to mass digitize 50 million pages of government documents. Objective – to mass digitize 50 million pages of government documents. 1 million pages have been processed so far. 1 million pages have been processed so far. Our presentation outlines the obstacles overcome, remaining challenges and upcoming strategies for further success. Our presentation outlines the obstacles overcome, remaining challenges and upcoming strategies for further success. 2Abstract

3. Today’s Agenda Background – ODI Project Background – ODI Project Pilot Project Outline Pilot Project Outline Current Work Current Work Challenges Challenges Moving forward Moving forward 3

4. Background OCUL $100,000 commitment to digitize government publications OCUL $100,000 commitment to digitize government publications Formed strategic partnerships Formed strategic partnerships Strategizing/information gathering/re: priorities & best practices Strategizing/information gathering/re: priorities & best practices 4

5. Establishment of ODI the Ontario Digitization Initiative Developed mandate Developed mandate Initiated 6 month pilot project Initiated 6 month pilot project Pilot project collections identified & prioritized Pilot project collections identified & prioritized 5

6. Pilot Project results = 912,000 pages 6

7. Pilot Project Outcomes 7

8. Open Access – Internet Archive http://www.archive.org/ Select “Canadian Libraries” from the drop-down menu http://www.archive.org/ Select “Canadian Libraries” from the drop-down menu http://www.archive.org/ 8

9. Open Access Scholars Portal E-books http://books1.scholarsportal.info/home.html http://books1.scholarsportal.info/home.html http://books1.scholarsportal.info/home.html Select “Public Collections Only” option 9

10. Public viewing - IA downloads Wherever information is placed – people will find it and use it April 2009-Nov 2010April 2009-April 2011 Wherever information is placed – people will find it and use it April 2009-Nov 2010April 2009-April 2011 Bills 14,16415,855 Bills 14,16415,855 Min. of Environment 244,482270,091 Min. of Environment 244,482270,091 Sessional papers 29,79236,672 Sessional papers 29,79236,672 Statutes 10,30512,333 Statutes 10,30512,333 Regulations 26,57635,150 Regulations 26,57635,150 Commissions 2,7343,216 Commissions 2,7343,216 Total downloads =328,053373,317 Total downloads =328,053373,317

11. Public viewing - Scholars Portal Number of views April 2010 - April 2011 Number of views April 2010 - April 2011 –Ontario Statutes = 209 –Ontario Sessional Papers = 8357 11

12. Acknowledge reality There will be challenges!!! There will be challenges!!! –Funding –Personnel –Turnover of working group members –Access (metadata) –Copyright permissions –Locating paper copies 12

13. Current projects Ontario Sessional Papers Ontario Sessional Papers –OCUL funding Royal Commissions & Commissions of Inquiry Royal Commissions & Commissions of Inquiry –Funded by Law Foundation of Ontario OMAFRA Bulletins OMAFRA Bulletins –University of Guelph Scholars Portal Metadata improvement Project Scholars Portal Metadata improvement Project McMaster digitization project McMaster digitization project –Conservation authorities collection 13

14. Moving forward April 2011 - Developed 2-year strategic plan April 2011 - Developed 2-year strategic plan –Seek new funding opportunities  OMAFRA KTT  LFO –Work with other stakeholders  Last copy agreements  Best practices  Protocols  Compile list of other digitization projects – wiki 14

15. ODI Contacts Chair: Carol Perry carolp@uoguelph.ca carolp@uoguelph.ca Peter Duerr pduerr@york.ca pduerr@york.ca Kate Davis kate@scholarsportal.info kate@scholarsportal.info Helene LeBlanc hleblanc@wlu.ca hleblanc@wlu.ca Sam-chin Li samchin.li@utoronto.ca samchin.li@utoronto.ca Karen Marshall karen.marshall@uwo.ca karen.marshall@uwo.ca Simone O’Byrne Simon.OByrne@ontario.ca Simon.OByrne@ontario.ca Kathy Scardellato kathy.scardellato@ocul.on.ca (OCUL Executive Director) kathy.scardellato@ocul.on.ca 15

16. Thank You Questions? 16