1. STATE ELECTION COMMISSION, KERALA General Election 2015

2. Training for the Master Trainers and District Level Trainers

3. Election Procedure and the Operation of the Multi-Post EVMs
Training on :
Election Procedure and the Operation of the Multi-Post EVMs

4. NOTIFICATION
To be published by the RO for all Constituencies separately in Form No. 1
Date of notification to be published in RO’s office and LSGI office Notice Board
In Malayalam and language directed by SEC
Places to file Nomination must be specified

5. NOMINATION To be submitted in Form No.2 Personal details in Form 2A
Timing AM to 3.00 PM
No other place and no other time
Candidate/Proposer can file directly

6. f. Qualification of the Candidate
should have completed 21 years on the date of filing Nomination
Must be a voter of the LSGI

7. DISQUALIFICATION Employee of the Central/State Government/Local Body
Officers dismissed from the Central/State Government/Local Body
Conviction
Disqualified by the Commission
Adjudged unsound mind
Insolvent.

8. Interested in subsisting contract with Government and any Local Body
Employed as paid Legal Practitioner of Government or on behalf that particular LSGI
A defaulter of any kind to Government or any Local Body
Debarred from practising as an Advocate
Deaf –Mute
If black listed (in Government Contract)

9. Qualification of the Proposer – Must be a voter of that constituency (Ward)
Minimum number of Proposer – 1
Maximum number of Nominations – 3
Number of Constituencies where a person can contest simultaneously – 1
Other formalities – Taking oath, filing details of wealth, Deposit amount etc

10. Numbering the received Nominations.
Preliminary examination – Rectification of minor errors
Date and time of filing to be noted
Daily publication of list of nominated candidates and personal details submitted by candidates in Form No. 2A

11. SCRUTINY All nomination papers to be scrutinized
On the date and time specified
At the specified place
By the RO
Participants : Candidate, Proposer, Candidate’s Agent, another authorized persons and officials

12. All Nominations filed by or on behalf of a person to be secrutinised together
Allow all candidates to verify all Nomination papers on request
Conduct summary enquiry in case of disputes and take decision
Time up to the following day of the next day can be given to adduce evidence
Decisions and reason for it to be recorded

13. J. Main reasons for rejection
Not qualified
Nomination not presented by the Candidate or Proposer
Nomination not filed in the specified place and time
Proposer not an elector of the Constituency / Ward

14. Deposit not made
Filed Nomination in more than one constituency / Ward of the same level
Has not taken the oath
Age not specified in Nomination paper

15. k. Adjournment of Scrutiny
Normally No adjournment. Can be adjourned in case of calamities, riot etc. – but with permission of SEC.

16. l. Publication of List of validly, nominated Candidates
In Form No.4
RO’s office, LSGI Office
Copy to be sent to SEC

17. WITHDRAWAL OF CANDIDATURE
Only by Candidate/Proposer or Agent (authorisation to be given by candidate)
In Form No. 5
Before 3.00 PM of the last date specified for the purpose

18. Receipt to be given
Withdrawal effects all sets of Nominations of that candidate
No revocation or cancellation
Copy to be published in RO’s office, LSGI office

19. UN CONTESTED ELECTION
Declare the Candidate to have been elected give certificate on the last date of withdrawal.

20. ALLOTMENT OF SYMBOLS Approved symbols to be allotted
Symbols shall be allotted as per the Local Authorities Election Symbols (Reservation of Allotment) Order 2015.
Approved symbols to be allotted
Reserved symbols for political parties
Free symbols for independent candidates
Priority to be given in case of demand by more than one for a symbol - lot

21. PUBLICATION OF LIST OF CONTESTING CANDIDATES
In Form No. 6
Immediately after 3.00 PM on withdrawal day
To be published at conspicuous space at the RO’s office/LSGI office

22. List to be given to Candidates/Agents
Copy to be sent to SEC by special messenger/Fax
In case of uncontested election, list to be prepared but not to be published
Issue identity cards to Candidates

23. APPOINTMENT OF AGENTS
Candidate appoints his agent in Form 8 and 2 copies given to RO
RO returns one copy duly authenticated by him
Revocation in Form No. 9
A disqualified person shall not be an agent

24. PRINTING OF BALLOT LABELS/PAPERS
Immediately after the time fixed for withdrawal
Names in the order they appear in Form No.6
In Malayalam and in languages directed by SEC
To be got approved by the DEO

25. Ballot labels & Tendered ballots should be serially numbered
Colour:
GP/ Municipality - White
BP - Pink
DP - Blue

26. (g) Number of Ballot labels to be printed on the basis of
Number of EVMs to be used (including reserve).
Tendered ballot papers.
25% of total number of items 1 and 2.

27. (h) Printed Ballot papers to be verified
Ensure name and symbol is clearly shown.
Incorrect and damaged to be removed.
No duplication in numbering.
Numberless ballots not to be used.

28. Proper accounts to be maintained.
(i) Ballot papers to be arranged Constituency wise.
Proper accounts to be maintained.
Balance to be kept by the RO till polling.
After Election to be kept in Treasury till the disposal as per rules.

29. (m) Ensure that dummy Ballot Papers Printed by Candidates are
Not in the same size.
Not in White, Pink, Blue colours.
Name and Symbol of other candidate are not printed.

30. POSTAL BALLOTS
Postal Ballot should be sent by the concerned ROs (except DP) Block RO being the ARO of DP shall sent the PB in respect of DP also.
Application for Postal Ballot (Form 15) should be made available to all Polling Officials.
Grama Panchayat ward – Block Panchayat Division – District Panchayat Division chart to be prepared well in advance.
Preparation and despatch of Postal Ballot to be arranged block wise.

31. (e) Register and accounts to be maintained.
Sl. No. of Elector to be noted in counterfoil.
Mark “PB” and cross the related box in the electoral roll from left bottom corner to right top corner.
Counter foils to be kept by RO in sealed cover with dated signature.
Details to be noted on the cover.

32. (j) If returned undelivered, it can be given direct or by post as per the request of the officer concerned.
(k) Register to be maintained for Postal Ballot received after voting.
(l) Details to be entered daily and countersigned by RO or authorised person
(m) Accept those received till the start of counting of votes.
(n) Cover received late shall not be opened.

33. CONDUCT OF POLL
Ensure that all polling stations are in good condition.
RO should ensure that polling officials have been appointed by the DEO.
Identify sensitive booths, vulnerable booths etc and bring to the notice of the DEO and take special care.
RO to impart training to polling officials.

34. Ensure that sufficient polling materials and transportation facilities for polling officials have been arranged.
Supervision on distribution of polling materials.
Monitor the poll process and intervene wherever necessary.
After poll, the polled materials to be kept in the strong room.
Maintain Log Book in Form A23.

35. COUNTING OF VOTES To be arranged Block Wise.
Table wise – Round wise chart to be prepared well in advance.
All polling stations of a GP ward to be counted in a table in consecutive rounds.

36. 4. Appointment of Counting Agents
In Form No. 12
Issue pass in Form No. N25
Indicate name of Candidate in the Pass.
Write Table No. & Round No.
Agent to sign on the Pass.
Mobile phones not allowed except RO, ARO, observer.

37. 5. Appointment of Counting Staff
One supervisor and 2 Assistants
Sufficient supporting staff to RO
Appointment by RO
Impart training to counting staff

38. 6. Counting Hall arrangements
Lay out of counting Hall.
Separate dais for Block RO and GP ROs.
Communication facilities to be arranged.
Computer facilities – e-TREND.
Media Room – a Senior officer to be posted.
Public Addressing System – Block Wise.
Security arrangements.

39. 7. Persons allowed in Counting Hall
Counting Supervisors/Assistants.
Persons authorised by SEC.
Public servants on duty - does not include police officials.
Candidate /Agents.
Counting Agents – one agent at one table for each candidate.

40. 8. Counting Process Start at the time fixed for it.
Postal Ballot to be counted first at the dais of the ROs concerned.

41. A. Counting of Postal Ballot
Covers in Form 19 received after the start of counting shall not be opened.
All covers in Form 19 received late to be kept together after noting the date and time of receipt.

42. (c) Grounds for Rejection of Postal Ballot
Declaration not duly signed and attested by a Gazetted Officer.
Declaration not found.
Serial No. of Ballot is different.
No vote recorded.

43. Multiple voting.
Spurious ballot paper.
(vii) So damaged or mutilated that its identity as a genuine ballot paper cannot be established.
(viii) Not returned in the prescribed cover.
(ix) Bears any mark or writing by which voter can be identified.

44. B. Counting of Votes in EVM
Scrutiny and inspection of CUs as per the chart.
Cancelled ballot label & cover containing 24A
Filling details in Part II of Form 24A as in cancelled ballot label.
Opening of carrying cases – checking of seals and identity of CUs.

45. Companion of Sl. No. Green Paper Seal.
Remove strip seal and open the cover of Result section.
(vii) Do not open the inner cover.
(viii) Switch on CU and note down the results.

46. To be noted in Part II of 24A by CS and e-TREND form by a CA in all the 3 tiers.
Switch off the CU as soon as counting is over.
Hand over the forms for tabulation.
Check the entries in e-TREND form with 24A Part II

47. (xiii) Tabulation in Form 25 Result Sheet.
(xiv)Declaration of the Result in Form 25A.
Issue Election certificate in Form 26.
File return of election in Form 27.

48. Copies of Declaration in Form 25A to be sent to (1) SEC, (2) LSG Department in Government, (3) DEO and (4) LSGI concerned.
2 Copies each of Form 25, 25A, 26 and to be sent to SEC by special messenger.
File RO’s report in Form No. N through DEO.

49. PACKING AND SEALING
The following packets should be kept in safe custody
Un used Postal Ballot papers and counterfoils, unused ballot labels.
Counterfoils of used Postal Ballot papers
Used Tendered Ballot papers & list in Form 21B

50. Postal Ballot received late
Marked copy of electoral roll.
Voter register in Form 21A
Declaration of electors and all other papers relating to election.

51. 2. Secret Seal to be affixed only on the packets and not on the metal box 3. The RO shall keep papers relating to nomination & Form 2A in his custody and hand over to his successor. 4. The keys and Treasury receipt to be kept by the DEO.

52. Thank You