1. NU Financials: Tips and Tricks to Help you Reconcile Aurelio Damiani

2. How to find out if a payment has been cashed

3. Use netID or invoice number to find voucher ID

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12. Reference Numbers Depending on what the first number the Reference Number lists, that determines what payment was done: – 7 is a direct bank transfer (ACH transfer) – 5 is a check – 8 is a credit card

13. How to find out if a payment has been cashed

14. Unreconciled Check

15. Cashed Check

16. How to void a check Call Accounts Payable (847-491-7339) to request a check be voided or reissued AP contacts the accounting department daily to void or reissue pending checks

17. How to reconcile a Purchase Order payment

18. Without search criteria, any REQs can be viewed

19. Request status can be changed to blank to review all REQs

22. Match exception tolerance All purchase orders are paid through vouchers 25% or $100, whichever comes first, is tolerated – Anything over this tolerance will require a PO modification – Shipping & Handling does not need to be included in the goods account 22

23. Shipping & Handling Charges

26. How to resend a Purchase Order Send an email to purchasing@northwestern.edu and includepurchasing@northwestern.edu – PO Number – Request to resend Purchase Orders are normally resent the same day An email response will be sent as soon as the PO resent request is received by AP

27. How to amend a Purchase Order

32. Any items can be changed in a Purchase Order with the exception of vendor – If vendor is incorrect, PO needs to be cancelled and a new REQ needs to be submitted Only one pending change request per PO at a time – If PO cannot be entered in Step 1 of PO amendment, go back to “edit/review a saved PO change request”

33. Receive a Purchase Order There are two ways to receive items on a PO – Sometimes works: eProcurement receive order – Always works: Add/Update Receipts via Purchasing

35. Once saved, receiver number will appear

36. How to save NU Financials page as Favorites Load page in NU Financials that would like to save as a favorite prior to clicking “add to favorites”

37. How to save NU Financials page as Favorites Edit description & hit ok

38. QUESTIONS?