1. EVACUATION LIAISON TEAM

2. BACKGROUND
AND
OVERVIEW

3. MISSION THE MISSION OF THE EVACUATION LIAISON TEAM (ELT)
IS TO SUPPORT REGIONAL HURRICANE
RESPONSE EFFORTS BY FACILITATING THE
RAPID, EFFICIENT AND SAFE EVACUATION OF
THREATENED POPULATIONS.

4. FEDERAL RESPONSIBILITIES
LOCATION - ELT
SERVER
HARDWARE
SOFTWARE
CONNECTIVITY

5. FUNCTION/ REPORTING RELATIONSHIPS
ESF - 1 (TRANSPORTATION)
LEAD: DOT
SUPPORT: FEMA
USACE
REPORTING: OPERATIONS SUPPORT
BRANCH CHIEF

6. ROLE
THE PRIMARY ROLE OF THE ELT IS TO PROVIDE FEDERAL AND STATE EMERGENCY MANAGEMENT OFFICIALS WITH TIMELYAND ACCURATE TRAFFIC/EVACUATION RELATED INFORMATION DURING MULTI-STATE HURRICANE THREATS.

7. DUTIES & RESPONSIBILITIES1.
PROVIDE AN OVERALL LIAISON FUNCTION, CLEARINGHOUSE AND CENTRALIZED COMMUNICATION LINK BETWEEN THE STATES, REGION (S), FEMA HQ (EST) AND AS APPROPRIATE OTHER AGENCIES AND THE MEDIA

8. DUTIES & RESPONSIBILITIES2.
RECEIVE, COMPILE AND ANALYZE VITAL INFORMATION, SUCH AS:
STATUS OF EVACUATIONS (LOCAL, STATE, INTER- STATE)
TRAFFIC FLOWS/COUNTS/SPEEDS/ETC.
PROBLEM AREAS (EXISTING AND ANTICIPATED)
AVAILABILITY OF SHELTERS/ROADWAY ASSISTANCE
EMERGENCY MESSAGES/INSTRUCTIONS/PSA’S

9. DUTIES & RESPONSIBILITIES3.
DISSEMINATE THE APPROPRIATE INFORMATION VIA:
WEBSITE
VIDEO CONFERENCE
TELEPHONE/TELECONFERENCE
FACSIMILE
UTILIZING
COMPUTER FORECASTING/MODELING
GIS GRAPHICS/MAPPING
TEXT PRODUCTS

10. DUTIES & RESPONSIBILITIES4.
ASSIST IN PROVIDING THE NECESSARY DATA, ANALYSIS, INTELLIGENCE, ETC., TO FACILITATE EVACUATION, PREPOSITIONING, STAGING AND REENTRY PLANNING, DECISION MAKING AND PROBLEM SOLVING.

11. MEMBERSHIP COMPOSITION
THE ELT WILL CONSIST OF NO LESS THAN THREE MEMBERS ON DUTY, ASSIGNED AS FOLLOWS:
1. D.O.T. SPECIALIST: DOT/ESF-1 PERSONNEL
2. I.T. SPECIALIST: USACE IT/GIS OPERATOR
3. E.M. SPECIALIST: HLT MEMBER

12. DUTIES - DOT 1. ESTABLISH/ MAINTAIN CONTACT WITH EOC’S (DOT)
2. ANALYZE TRAFFIC PROJECTIONS/
INPUTS, AS REQUESTED BY THE
STATE
3. PROVIDE ANALYSES FOR STATUS
REPORTS

13. 4. CONTACT EOC’S (DOT) TO IDENTIFY
TRENDS/ PROBLEMS
5. ASSIST THE STATE ON FOLLOW-UP IN REPORTING LAPSES/ FAILURES
6. ASSIST IN VERBAL BRIEFINGS
7. COORDINATE ESF-1 RESPONSES
TO NEEDS

14. DUTIES - EM 1. ESTABLISH/MAINTAIN CONTACT WITH E.O.C.’S (EM)
2. RESPOND TO INQUIRES
3. UPDATE ROC STAFF

15. 4. PROVIDE VERBAL BRIEFINGS
5. MAINTAIN DUTY LOG
6. MAINTAIN HARD COPY FILES
7. PRODUCE STATUS REPORTS

16. DUTIES - I.T. 1. MAINTAIN HARDWARE/SOFTWARE 2. GENERATE MODEL RUNS
3. MONITOR/ ANALYZE STATE INPUTS

17. 4. REPORT TRENDS/ LAPSES/ FAILURES
5. MANUALLY INPUT INFORMATION
6. APPLY GIS LAYERS TO MAPS

18. 7. PRINT MAPS/ GRAPHICS/
OVERLAYS/ TABLES
8. PREPARE PRESENTATIONS
9. SAVE/ ARCHIVE INFORMATION

19. ACTIVATION CRITERIA/PROCEDURES
HLT AND ROC ACTIVATED
STORM HAS POTENTIAL TO BECOME
INTENSE (CAT 3-5)
STORM POSES THREAT TO MULTI-
STATE AREAS
POSSIBLE EVACUATION REQUIRED
WITHIN HOURS
HLT/ROC ASSESSES NEED FOR
ACTIVATION, OR
STATE (S) REQUEST ACTIVATION

20. ACTIVATION CRITERIA/PROCEDURES
HLT/ROC /STATE (S) CONSIDER ACTIVATION
COORDINATION CONFERENCE HELD AMONG
HLT/ROC/STATE (S)
ROC DIRECTOR APPROVES ACTIVATION
ROC OPERATIONS CHIEF:
SETS 24 HOUR SCHEDULE
NOTIFIES ELT MEMBERS
ELT REPORTS, SETS UP, AND COMMENCES
OPERATIONS

21. ROC - STATE COORDINATION

22. STATE RESPONSIBILITIES
EOC “CELLS”
STAFFING
STATE - LOCAL COORDINATION

23. INFORMATION EXCHANGE 1. EVACUATIONS: JURISDICTION DATE/TIME
CATEGORY OF STORM
STATUS (VOLUNTARY, MANDATORY)

24. INFORMATION EXCHANGE 2. ROUTES UTILIZED 3. PREDICTED TRAFFIC FLOWS:
PARTICIPATION RATES
TOURIST OCCUPANCIES
DESTINATION PERCENTAGES
CLEARANCE TIMES

25. INFORMATION EXCHANGE 4. ACTUAL TRAFFIC FLOWS:
COUNTS
SPEEDS
5. TRAFFIC CONGESTION/BOTTLENECKS:
INTERSECTIONS
EXITS/ENTRANCES
LANE REDUCTIONS
BRIDGES
ACCIDENTS

26. INFORMATION EXCHANGE 6. CONSTRUCTION AREAS 7. ROAD CLOSURES
8. SPECIAL EVENTS CONSIDERATIONS
9. LANE REVERSALS
10. REROUTING DECISIONS/LOCATIONS

27. INFORMATION EXCHANGE 11. SHELTERS: LOCATIONS STATUS PROBLEMS
DIRECTIONS
12. COMFORT STATIONS/REST AREAS/VISITOR
CENTERS/WEIGH STATIONS:
LOCATIONS
STATUS
PROBLEMS
DIRECTIONS

28. INFORMATION EXCHANGE 13. SPECIAL NEEDS/CRITICAL FACILITY EVACUATIONS
14. EVACUATION TERMINATIONS:
JURISDICTION
DATE/TIME
15. WEATHER CONDITIONS ALONG ROUTES
16. EMERGENCY ROADWAY
INFORMATION/INSTRUCTIONS/PSA’S/ETC.

29. REPORTING TIMETABLES 1. ELT RESPONSIBILITY:
FORMAL WRITTEN SITUATION REPORTS TWICE A DAY
3 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT: 6:00
9:00
12:00
3:00
PERIODIC STATUS REPORTS FOR VIDEO/TELECONFERENCES
IMMEDIATE UPDATES TO POTENTIALLY IMPACTED STATES
AS RELEVANT INFORMATION IS RECEIVED

30. REPORTING TIMETABLES 2. STATE RESPONSIBILITY:
3 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT: :00
8:00
11:00
2:00
IMMEDIATE UPDATES TO ELT AS RELEVANT INFORMATION
IS RECEIVED

31. Travel Demand
Web Based Graphical User Interface

33. Other Data Displays
Listings of critical roadway segments

34. Real-Time Data Comparisons
The Traffic Demand Forecast Model will also:
Allow user to input real time traffic data (if available) and compare it to the estimated traffic volumes.