1. 1 CALPADS UAT End of Year (EOY) Checkpoint Meeting May 16, 2012

2. 22 Introductions and Ground Rules Introductions – CDE / CSIS Participants – IBM Participants Ground Rules – Mute phones while listening (*6 to mute and un- mute) – Do not place your phone on HOLD – Silence cell phones – Introduce yourself (name and LEA) when speaking – One conversation at a time

3. 3 Agenda Introductions / Ground Rules EOY UAT Schedule Update EOY UAT Status Update EOY UAT Release Update EOY UAT Issue Update EOY UAT Reminders EOY UAT Service Desk Recap Walk On / Q & A / Online Poll Next Steps 3

4. 4 EOY UAT Schedule Update Test Week 4 EOY 1 Course Completion and EOY 3 Student Discipline CALPADS Pre-production environment will be available daily from 6:00 am to 8:00 pm. An updated EOY UAT Known Issues and UAT Release Update were posted to the UAT FTP site on Wednesday 5/16/12 Recommended Testing Schedule for EOY UAT

5. 5 EOY UAT Status Update Test Week 5 – Wrap Up of UAT testing – Continue testing EOY 1-4 as needed SCTE Testing Update – Following SCTE modules will be available on 5/17 Security Roles Batch Online Input Validation Rules (IVRs) Extracts (ODS and Rejected Records) Submission Error Report

6. 6 EOY UAT Status Update SCTE Testing Update, continued – Following modules will be available early next week ODS Reports Snapshot Reports Certification Errors (CVRs) EOY 1 Snapshot included CTE data

7. 7 EOY 1 UAT Status Update 17 out of 41 (43%) LEAs sent in at least one Execution Log for EOY 1 Approximately 1/3 have tested the Online and Batch submission for Course Completion

8. 8 EOY 1 UAT Status Update

9. 9 EOY 2 UAT Status Update 40 out of 41 (98%) LEAs sent in at least one Execution Log for EOY 2 Approximately 80% have tested the Online and Batch functions Approximately 60% have tested Certification and Reports

10. 10 EOY 2 UAT Status Update

11. 11 EOY 3 UAT Status Update 27 out of 41 (68%) LEAs sent in at least one Execution Log last week Approximately 50% have tested the Security, Online and Batch functions Approximately 1/3 have tested Certification and reports

12. 12 EOY 3 UAT Status Update

13. 13 EOY 4 UAT Status Update 23 out of 41 (58%) LEAs sent in at least one Execution Log for EOY 4 Approximately 40% have tested the Online and Batch functions Approximately 1/3 have tested Certification and Report Functions

14. 14 EOY 4 UAT Status Update

15. 15 EOY Release Update 5/16 Release Update document is currently available on the FTP site Problem #Issue Date Resolved 2456 EOY: 1.0a - Expected Schools Information Report School dropdown menu contains Adult Education Schools as a selectable option 5/16/12 2452 EOY2: Report 5.5 Homeless Student List - Column sorting functionality does not work (both ODS and Snapshot versions) 5/16/12 2451 EOY: Timeout and slowness issues reported in Preproduction 5/16/12 2444 EOY: CALPADS Home page - Anomaly Status and CALAPDS Notifications sections overlap 5/16/12

16. 16 EOY Release Update 5/16 Release Update, continued Problem #Issue Date Resolved 2440 EOY3 Reports Snapshots 7.3 and 7.4 appear to be counting student twice due to 2 enrollment records 5/16/12 2438 EOY3: Discipline batch file upload - IVR GERR0001 does not trigger on required field 4.18 5/16/12 2432 Another LEA District can delete my delete/modify Waiver records at my district 5/16/12 2429 EOY1: Report 1.0a - EOY1 - Course Comp col should be "N" for Schools where highest grade level is grade 6 5/16/12

17. 17 EOY Release Update 5/16 Release Update, continued Problem #Issue Date Resolved 2428EOY1: Post failed, no Explanation given5/16/12 2416 EOY3: SDIS0094 error total does not match actual rejected records count 5/16/12 2407EOY2: Report 5.1 links to 5.3 broken5/16/12 2400 EOY1: SCSC0128 triggers when grade level is valid for the course code 5/16/12

18. 18 EOY UAT Issue Update Known Issues list is currently available on the FTP site 5/16 UAT Known Issues Highlights: Problem #Issue 2465 EOY1: ODS Course Completion ODS extract file includes records from other LEAs when staff has multiple demo records 2464 EOY1: Report 3.11 - Duplicate student rows display for students with more than 1 enrollment for the reporting year 2463 EOY1: ODS reports 3.9 and 3.10 incorrectly showing totals for a school when no data has been submitted 2462 EOY3: Report 7.4- Disciplinary Actions - Count by Offense is calculating the # of Offenses & Disciplinary Action Taken incorrectly 2461 EOY3: Report 7.6 Persistently Dangerous Offense Expulsions - Report does not include schools that do not have reported discipline incidents

19. 19 EOY UAT Issue Update 5/16 UAT Known Issues Highlights, continued: Problem #Issue 2460 EOY1: Student Course Section Completion ODS Extract Download has duplicate records 2459EOY4: Invalid CERT072 warning 2458EOY1: Missing field detail on CERT098 error records 2457EOY4: Student Waiver ODS extract times out on download 2455 EOY1: Invalid CERT099 errors for students enrolled in End of Year course sections 2453 EOY4: ODS Report 6.1 - Includes counts for NPS school students not submitted or found on the 6.2 2448 EOY2: Snapshot 5.3 report slow to render, or request results in error message displayed

20. 20 EOY UAT Issue Update 5/16 UAT Known Issues Highlights, continued: Problem #Issue 2446 EOY3: 7.3 report - column lines are malformed (both ODS & Snapshot) 2445 EOY3: 7.4 - Disciplinary Actions - Count by Offense - Lines on the PDF are malformed 2443 EOY4: Report 6.1, 6.2 and 6.3 (both ODS & Snapshot) show only schools with waivers reported 2441 EOY3: Report 7.2 Snapshot & ODS listing students for each enrollment in the reporting year. 2439EOY3: ODS 7.5 - Discipline Offenses - Student List is duplicated 2435EOY3 - Report 7.3 Calculating # of Suspensions incorrectly 2427 EOY2: Report 5.4 does not display schools on the Expected Schools list that do not have homeless students

21. 21 EOY UAT Issue Update 5/16 UAT Known Issues Highlights, continued: Problem #Issue 2420 EOY4: 6.3 CAHSEE Waivers and Exemptions report - duplicate student waivers displayed 2418Extract Files Names are not saved correctly. 2414 EOY3: SSID not enrolled on incident date, but SDIS0245 does not trigger unless the Incident Disciplinary Action Duration Days field is also populated 2410 EOY3: SDIS roles do not allow access to the Manage Submissions menu selection 2399EOY UAT - Aggregate reports don't render automatically

22. 22 EOY UAT Reminders LEAs should report their progress to the CDE using the UAT Test Scenario Execution Log and emailing the updated log once a week on Friday to the CALPADS UAT Service Desk account – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov Please include the following in the title of the email: – “Execution Log 2011MMDD for XXXX ” – Where MM is and month submitted and DD is the day submitted and XXXX the name of your LEA – This Fridays Execution Log submittal should be titled as follows: “Execution Log 20110309 for Palo Alto Unified”

23. 23 Walk On / Q and A / Online Poll

24. 24 Next Steps Complete execution (and retesting as needed) of the UAT Test Scenarios listed in the document located on the FTP site Continue to review the updated Known Issues and Release Notes posted on the FTP site Continue to report any issues or problems to the UAT Service Desk Continue to submit Execution Log via CALPADS UAT Service Desk once a week (Fri by COB)

25. 25 UAT Communications CALPADS UAT Email for defect reporting, issues, and questions – calpadsuat-sd@cde.ca.govcalpadsuat-sd@cde.ca.gov UAT Weekly Check Point Meetings – WebEx URL: http://csis.webex.comhttp://csis.webex.com – WebEx Phone: 888-426-6840 – Participant Code: 4603184 UAT Service Desk – Phone: 916-445-4795 – voicemail only UAT Documents posted at – ftp://ftp.cde.ca.gov/calpads-uat/ ftp://ftp.cde.ca.gov/calpads-uat/ 25

26. 26 EOY UAT Service Desk Recap Reporting Problems to the Service Desk LEA UAT participants should report all problems (potential defects, issues) as they are identified by emailing the UAT email account: – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov NOTE: DO NOT report UAT problems through the CALPADS webform When reporting a PROBLEM include the following in your email: – Subject – Your name – Phone number – Bread crumb – Describe what you were doing, what you expected from the system, and what happened Requesting Help from the Service Desk LEA UAT participants should request Help by emailing the UAT email account: – calpadsuat-sd@cde.ca.gov calpadsuat-sd@cde.ca.gov When requesting HELP include the following in your email: – Subject (include the word “help”) – Your name – Phone number – CALPADS UAT user ID – Job # (if applicable) – Description of what you need help with 26