1. Sian Harvey Developing DP/FOI Strategy for SERC

2. Aim develop how SERC responds to its DP/FPO formalised approach to establishing a compliant Records Management system increase SERC’s performance standards within the Department and also its reputation within the FE Sector Scope Impact of legislation SERCs current position Data research Objectives consistent and compliant processes support from DEL to develop an established relationship with the ICO create an Assembly approved Retention and Disposal Schedule

3. Data Legislation ICO as a regulator PRONI Shared Services Current position

4. GIS Data (DP enforcement)

5. GIS Data (FOI Data)

6. Options to Consider SERC to develop its Data Protection and Freedom of Information processes independently of the other FE Colleges, build knowledge and processes with the assistance of the internal Records Management Working Group. SERC to initiate a collaborative approach by contacting the other 5 regional FE Colleges to establish a forum.

8. Collaborate Perceptual value is crucial to organisations such as SERC who rely heavily on reputation in influencing people and businesses to invest in its services. Public opinion will increase as we are seen to be taking steps in enhance security of personal data/public records for which we are responsible. ICO does not offer specific advice to organisation nor does it have guidelines for the FE Sector > may influence guidance Vulnerability if working in isolation. Collaboration will create consistent and fair treatment of all customers who submit information requests > Shared Services Efficiency will also increase through better decision making and a broader understanding of the bigger picture of activity

9. Cont’d….. Generic documents Established relationship with ICO/PRONI Recognition of FE effort to meet obligations New area of ‘Best Practice’ – audit/inspections SERC reputation – Only Records Manager in Sector > opportunity to lead.

10. Cost to Collaborate Financial – no direct cost Time – attendance at meetings Cost savings Minimise risk of breaches - monetary penalty up to £500k Reputation - customers businesses will continue to invest Compliant RM system/Schedule – reduce unnecessary storage costs

11. Actions to date SERC initiated contact in Aug with other Regional Colleges Met on 12 th Sept 2013 PRONI invited to attend Discussed immediate areas Homework!! Follow up meeting on 8 th Nov 2013 (SWC)

12. Any Questions?