2. Using Data to Inform Our Decisions Dan Crump American River College Jon Drinnon Merritt College With special thanks to Patrick Perry, Chancellor’s Office, Vice Chancellor---Technology, Research & Information Systems (TRIS), for all his help and input.

3. Today’s Learning Outcomes: u Learn how/why/where data are collected u Learn how you can access this data u See some “golden nuggets” of data mining efforts u Understand accountability reporting for CCC’s

4. Some Sources of Data u Data Mart u Accountability Data/Reporting (ARCC) u Transfer Data u At the core of this is the Chancellor’s Office MIS Data Collection system

5. Chancellor’s Office MIS Data u Source: submissions from all 112 campuses/72 districts u End of term u Very detailed, unitary student and enrollment data u 1992-present u Data Element Dictionary online

6. Data Uses  Accreditation---Assessment  New and Continuing Students  Non-credit Matriculation  EOPS / DSPS  VTEA (Vocational and Technical Education Act)  BOG Waiver  Federal Integrated Postsecondary Education Data System (IPEDS) Reporting

7. Data Users l Legislative Analyst Office (LAO) l Department of Finance (DOF) l California Postsecondary Education Commission (CPEC) l Public Policy Institutes/Think Tanks l UC/CSU l Legislature – Committees and individual members l Community College Organizations (e.g. CCLC l Newspapers l Labor Unions

8. How Can I access the Data? u Data Mart – online u Reports – online u Ad-hoc report – call or email MIS

9. Data Mart (Chancellor’s Office--- Technology, Research and Information Systems) u www.cccco.edu www.cccco.edu u Tab to Community Colleges->Data Mart

10. Data Mart u Student Demographics – Term u Student Demographics - Annual u Full Time Equivalent Students(FTES) u Full Time Equivalent Students(FTES) - By Distance Education Status u Student Program Awards u Program Retention/Success Rates

11. Program Retention/Success Rates Program Retention/Success Rates - By Distance Education Status Transfer Velocity Project Cohort Student Financial Aid Student Services Programs (DSPS/EOPS/CalWORKs) Student Matriculation Services Student Assessment Services Staffing Reports

12. Golden Nuggets: Student Demographics

13. Headcount & FTES YearHeadcountFTES 1995-19962,118,747827,135 2001-20022,812,0231,136,210 2002-20032,829,8601,159,744 2003-20042,545,4431,114,661 2004-20052,515,5501,095,089 2005-20062,550,2471,121,779 2006-20072,621,3881,133,924 2007-20082,739,8461,226,006 2008-20092,894,1661,316,305 2009-20102,758,8321,347,210

14. Term Sections OfferedEnrollments Average Section Size Fall 2001166,7354,564,15627.37 Spring 2002172,8114,674,83627.05 Fall 2002170,3734,867,04328.57 Spring 2003164,5974,676,95128.41 Fall 2003160,5734,684,53929.17 Spring 2004165,2614,580,77627.71 Fall 2004165,2214,618,65127.95 Spring 2005171,2954,542,87826.52 Fall 2005171,2484,630,69827.04 Spring 2006175,4454,519,49425.76

15. Population Projections Year15-24 yo 2000 4,850,103 2010 5,969,955 2020 5,953,842 2030 6,448,117

16. HS Grad Projections Year HS Grads 2006363,662 2008374,877 2010371,848 2012366,720 2014354,046 2016348,000

17. Enrollment Status YearFirst-TimeReturningContinuing 1995-1996742,149436,718760,329 1996-1997794,652455,888786,364 1997-1998785,323454,551805,397 1998-1999833,902481,001822,105 1999-2000837,361458,927927,359 2000-2001897,931462,917935,607 2001-2002961,722498,303989,068 2002-2003960,954489,6411,068,115 2003-2004824,267443,3401,030,396 2004-2005822,830472,609988,516 2005-2006818,207501,857895,893 2006-2007812,348530,994926,795

18. Demography: Age Year0-2425+ 1995-199645%55% 1996-199744%56% 1997-199845%55% 1998-199946%54% 1999-200047%53% 2000-200148%52% 2001-200248%52% 2002-200349%51% 2003-200449%51% 2004-200550% 2005-200651%49% 2006-200751%49%

19. Demography: Ethnicity/Race YearAsianAfrAmHisp/Lat Other-NonWht WhiteUnk/DTS 1995-199612.3%7.8%22.5%6.5%45.8%5.1% 1999-200012.1%7.5%24.5%6.5%41.6%7.8% 2004-200512.2%7.6%27.9%7.0%37.1%8.2% 2009-201014.9%7.2%30.4%7.0%31.9%13.6%

20. Demography: Gender 55% Female, 45% Male Ratio hasn’t changed +/- 1% in 15 years

21. Demography of Success “It is not so important who starts the game but who finishes it.” –John Wooden

22. Demography of Parity (Example) Demog (06-07)Input (Students) Output (Outcome) AfrAm9% Asian11% Hisp/Latino35% White29% F55%64% M45%36%

23. Demography of Process Demog. (06-07) FTF Students Total Students BOG Waiver Basic Skills AfrAm9%8%13%9% Asian11%12% 15% Hsp/Latino35%29%39%43% White29%35%23%20% F49%55%51%64% M49%44%49%36% 18-2456%44%75%57% 25-3920%27%9%28% 40+17%22%5%12%

24. Demography of Persistence Demog (06-07) FTF StudentsAll Students Fall-Spr Persist AfrAm9%8% Asian11%12% Hisp/Latino35%29%33% White29%35%34% F49%55%51% M49%44%49% 18-2456%44%75% 25-3920%27%9% 40+17%22%5%

25. Demography of AA/AS/Cert Demog (06-07) FTF StudentsAll StudentsAA/AS/Cert AfrAm9%8%7% Asian11%12% Hisp/Latino35%29%24% White29%35%43% F49%55%64% M49%44%36% 18-2456%44%52% 25-3920%27%32% 40+17%22%16%

26. Demography of Transfer Demog (06-07) FTF Stdents All Stdents XFER- CSU XFER- UC XFER- ISP XFER- OOS AfrAm9%8%5%3%11%13% Asian11%12% 26%8%7% Hisp/ Latino35%29%23%16%23%13% White29%35%37%40%44%55%

27. Transfer Data u Located at CPEC website: www.cpec.ca.gov www.cpec.ca.gov Tab to Detailed Data->Transfer Pathways u Also in Accountability Report (ARCC), Research website www.cccco.edu Tab to Chancellor’s Office/ Divisions/TRIS/Research/ARCC

28. Importance of Transfer in BA/BS Production High dependence on CCC transfers in BA/BS production at CSU/UC CSU: 55%...and declining UC: 28%...and steady 45% of all BA/BS awarded from public institutions were from CCC transferees

29. But…Times are a- Changing… u Measuring Transfer

30. Transfer Measurement 101 Method #1: Volumes “How many students transferred in year X from CCC’s to other institutions?” Method #2: Rates “Of all the students who started in Year X, what % of them eventually transferred in X number of years?”

31. Transfer Volumes Very common metrics: Annual volume of transfers from CCC to CSU/UC CSU: ~37,000 annually UC: ~14,000 annually In-State Private (ISP) and Out of State (OOS): ~13,000-15,000 annually each

32. Transfers: In State (not CSU/UC) UNIVERSITY OF PHOENIX 9,216 NATIONAL UNIVERSITY 1,250 DEVRY INSTITUTE OF TECHNOLOGY 975 CHAPMAN UNIVERSITY 849 UNIVERSITY OF SOUTHERN CALIFORNIA 587 ACADEMY OF ART UNIVERSITY 496 AZUSA PACIFIC UNIVERSITY 463 FRESNO PACIFIC UNIVERSITY 378 CALIFORNIA BAPTIST UNIVERSITY 375 UNIVERSITY OF SAN FRANCISCO 314

33. Transfer: Sector of Choice % to UC % to CSU % to Instate Private % to Out of State White17.9%60.7%11.0%10.4% AfrAm11.5%51.2%18.1%19.2% Hisp/Lat15.1%67.7%12.1%5.1% Asian37.0%49.9%9.2%3.9%

34. Measuring Transfer: Rates “Transfer Rate” is frequently mistaken for transfer volume Rates are ratios---percentages “We transferred 352 people this year” is not a transfer rate “We transferred 38% of students with transfer behavior within 6 years of their entrance” is a transfer rate

35. Transfer Pool Proxies Transfer Directed Completed Transfer Math and English Transfer Prepared Completed 60 UC/CSU transferable units Transfer Ready Completed Math, English, and 60 units These are starting to go down

36. Accountability Reporting u ARCC Report: annual u “Dashboard” accountability report— not “pay for performance” u Online: 800+ page.pdf u AB 1417

37. ARCC – Accountability Reporting for Community Colleges u The Model: l Measures 4 areas with 13 metrics: u Student Progress & Achievement- Degree/Certificate/Transfer u Student Progress & Achievement- Vocational/Occupational/Workforce Dev. u Pre-collegiate improvement/basic skills/ESL u Participation l “Process” is not measured

38. Student Progress & Achievement: Degree/Certificates/Transfer u College: l Student Progress & Achievement Rate(s) (SPAR) l “30 units” Rate for SPAR cohort l 1 st year to 2 nd year persistence rate u System: l Annual volume of transfers l Transfer Rate for 6-year cohort of FTF’s l Annual % of BA/BS grads at CSU/UC who attended a CCC

39. Student Progress & Achievement: Voc/Occ/Workforce Dev u College: l Successful Course Completion rate: vocational courses u System: l Annual volume of degrees/certificates by program l Increase in total personal income as a result of receiving degree/certificate

40. Precollegiate Improvement/Basic Skills/ESL u College: l Successful Course Completion rate: basic skills courses l ESL Improvement Rate l Basic Skills Improvement Rate u System: l Annual volume of basic skills improvements

41. Participation u College: l None yet…but coming. u System: l Statewide Participation Rate (by demographic)

42. Major Advancements of ARCC u Creating participation rates. u Creating a viable graduation/transfer rate. u Finding transfers to private/out of state institutions. u Doing a wage study. u Creating peer groups.

43. Other Data u Program Approval Database u Fiscal Data