Download presentation
Presentation is loading. Please wait.
1
Functional Overview Getting started with Sage ERP X3 Financials module
2
Overview OVERVIEW Subject Objectives Rules Agenda Expectations
Sage ERP X3 Accounting Modules Objectives Functional presentation of the module Integration, Flows, Functions Rules No telephone No smoking Encourage team interaction Enjoy the training Any question is welcome Agenda Participants welcome and introduction 9:30 AM – 10:00 AM Concept presentation 10:00 AM – 11:30 AM Break 11:30 AM – 11:45 AM Demonstration 11:45 AM – 12:30 PM Questions and Answers 12:30 PM – 1:00 PM Expectations What you expect from the training
3
Introductions
4
Your expectations
5
Concepts
6
(Customer accounting) (Supplier accounting)
Accounts Receivable (Customer accounting) Accounts Payable (Supplier accounting) Module Invoices Payments Expenses Invoices Statements Reminders Payment approval Payments Work in process Doubtful receipts Expense Accounting (Employee) Cash Management Expense notes Bank statements Reconciliation Payments Reconciliation Finance The accounting functions by role
7
Analytical Reprocessings
Module Chief Accountant Cost Controller Monthly closures EEC Declaration Budget completion Analytical Reprocessings 1099 Tax Declaration Budget control Annual closure Cut-Off Group Manager IG reconciliation Consolidation IAS/IFRS Finance The accounting functions by role
8
Finance overview Finance Analyses Repository Keywords Company
FIXED ASSETS ASSETS EXPENSES Company Business Partners Account core model Multi-ledger BUDGET ACCOUNTING SYSTEMS PURCHASE COMMITMENTS INVOICES PREPAYMENTS FAR / AAR / FAE COMMITMENT ACCOUNTING SYSTEMS DISTRIBUTION ANALYTICAL ACCOUNTING SYSTEMS FINANCE STOCKS AUXILIARY ACCOUNTING SYSTEMS POSTING STOCKS & VARIATIONS Keywords GENERAL ACCOUNTING SYSTEMS PRODUCTION Audit trail Automate Structure Consolidate Check POSTING STOCKS & WIP CASH STORAGE SPACE INTEGRATION GROUP ACCOUNTING SYSTEMS HRIS PAYROLL BUSINESS SOFTWARE EXTERNAL APPLICATIONS Analyses REPORTS STATISTICS EXPORTS INQUIRIES REQUESTS KEY BUSINESS DATA Finance
9
General accounting systems
Repository EXPENSE NOTES INVOICES STATEMENTS PAYMENTS DOUBTFUL RECEIPTSEXTENSIONS A/P-A/R ACCOUNTING Business Partners Company repository ACCOUNTING DOCUMENTS FIXED ASSETS ASSETS EXPENSES RECURRING TASKS PRE-COMMITMENTS COMMITMENT INVOICE PREPAYMENTS FAR / AAR PURCHASES ACCOUNTING TAX RETURN Keywords DADS Audit trail Automate Structure Consolidate Simplify SALES INVOICES PREPAYMENTS Invoices to issue MATCHING CLOSURE TRANSACTIONS STOCKS PRODUCTION POSTING STOCKS & WIP Analyses REPORTS STATISTICS EXPORTS INQUIRIES REQUESTS KEY BUSINESS DATA Finance
10
Analytical and budget accounting
Repository A/P-A/R ACCOUNTING EXPENSE NOTES INVOICES PAYMENTS Analytical repository Budget repository Dimension types Dimensions FIXED ASSETS ASSETS EXPENSES ANALYTICAL DOCUMENT ENTRY PRE-COMMITMENTS COMMITMENTS INVOICES PREPAYMENTS FAR / AAR PRIOR DISTRIBUTION PURCHASES ANALYTICAL ACCOUNTING Keywords LATER DISTRIBUTION Audit trail Automate Structure Centralize Analyze SALES PYRAMIDS INVOICES PREPAYMENTS Invoices to issue BUDGETS STOCKS PRODUCTION POSTING STOCKS & WIP Analyses REPORTS STATISTICS EXPORTS INQUIRIES REQUESTS KEY BUSINESS DATA Finance
11
Auxiliary accounting systems
Repository DUE DATE MONITORING Business Partners Customers Suppliers Factor Payment transaction INVOICING IMPORT ENTRY CUSTOMER SUPPLIER OPEN ITEMS STATEMENT PAYMENT APPROVAL MANAGEMENT EXPENSE NOTES IMPORT ENTRY REMINDER MANAGEMENT MATCHING Keywords MANUAL ENTRY Audit trail Cash Risks Open items Bank links AUTOMATIC PROPOSAL PAYMENTS PAYMENT LIFE CYCLE Acceptance return Draft management posting Paying bank advice Remittance note Bank deposit Analyses REPORTS STATISTICS EXPORTS INQUIRIES REQUESTS KEY BUSINESS DATA Finance
12
Group accounting systems
Repository A/P-A/R ACCOUNTING EXPENSE NOTES INVOICES PAYMENTS IAS repository Business Partners Companies Sectors Flows IAS ACCOUNTING FIXED ASSETS ASSETS EXPENSES IAS/IFRS PRE-COMMITMENTS COMMITMENT INVOICE PREPAYMENTS FAR / AAR PURCHASES Keywords CONSOLIDATION Audit trail Reconcile Close Post financial information SALES INVOICES PREPAYMENTS Invoices to issue REPORTING CORPORATE ACCOUNTING STOCKS PRODUCTION POSTING STOCKS & WIP Analyses REPORTS STATISTICS EXPORTS INQUIRIES REQUESTS KEY BUSINESS DATA Finance
13
Break
14
Demonstration
15
Financial structure Finance Repository Keywords FOLDER Template
Multiple repository Companies Sites Legal company Legal company Keywords Financial site Financial site Financial site Multi-company Multi-site Sharing a common repository Different setups according to folder, company, site Ability to work on several companies without logging off Data aggregation at every level Site* Site* Site* Site* Non-legal company * non-operating Finance
16
Multi-ledger Finance Repository FIRM TEMPLATE, delivered
Companies Sites Legal company 1 Additional setup, optional Accounting template 1 Keywords Multi-company Multi-site Multi-ledger Company & analytical ledger IAS ledger Chart of accounts Chart of accounts General accounts IAS general accounts General accounts monitored by analysis IAS general accounts monitored by analysis Finance
17
Links between accounting systems
Repository Chart of Accounts Dimensions Prohibition of accounts / dimension Prohibition of dimensions / dimensions Consistency Account - Dimension Consistency Dimension-Dimension General Accounting General Account Analytical accounting* Analytical dimension type No. 1 Analytical dimension type No. 2 Analytical dimension type No. 9 Amount Keywords Dimensions in basic records Assignment priority Auxiliary Accounting Business Partners If nature is monitored in quantity Unit Quantity Open items * Consistency of analytical and general accounting related to the uniqueness of the ledger Finance
18
Physical data template (simplified)
GACCENTRY Repository Posting header (1,n) Header site Accounting date Document type/number Category Status Currency GACCENTRYD GACCDUDATE (1,n) General line BP Open items Line site Framework Plan Account Business Partners VAT code Matching elements Dates Collective account PAYMENT APPROVAL Reminder information Matching information Keywords GACCENTRYA Four tables are involved: Open items are generated for all general auxiliary lines, for the sole main general repository of the company 2. The analytical lines are generated for any general line whose account is managed in analytics Analytical line (1,n) Account Dimension type code Dimension from 1 to 9 Unit Finance
19
Finance module circuit (simplified)
BP INVOICING DOCUMENT ENTRY CUSTOMER SUPPLIER OPEN ITEM MONITORING ACCOUNTING DOCUMENTS PAYMENTS MATCHING ANALYTICAL POSTINGS ANALYTICAL MOs BUDGET ENTRY Finance
20
Accounting documents Finance Principles Actual Simulation Templates
Different levels of posting validation Applicable to all records: entered, imported or generated by process Actual PROVISIONAL Templates FINAL Lots Simulation ACTIVE Off-balance INACTIVE Finance
21
Accounting documents Finance Flows Accounting structures Provisional /
final postings Calculated postings Simulation postings Reversals Manual entries UNIT LOT Finance
22
Accounting documents Finance Manual document entry Function
Common data Chart of Accounts Analytical structure Direct entry User Entry transaction "Header" fields entered Accounting date Document type Default title Setups Document types Entry transaction Functions Reversal Creation (posting) General accounting Analytical accounting Copy Delete Save End (quit function) Account structure Analytical distribution keys "Line" fields entered General / analytical account Business Partners Debit amount, Credit amount Analytical dimensions Automatic loading Default journal (document type) Default dimensions Default tax rate (general account) DOCUMENT Manual document entry Finance
23
BP invoicing Finance BP invoice entry Function Direct entry
Common data Suppliers Customers Chart of Accounts Analytical structure Direct entry User Header fields entered Site Invoice type Accounting date Supplier / Customer Ex-tax amount Amount inc tax Payment cond. Setups Invoice type Automatic documents BPSIN (Supplier) BPCIN (Customer) Inquiry Functions Invoices / Credit memos Payment approval update Open item generation Posting General accounting Analytical accounting Budget update (validation) Line fields entered GL / analytical account Quantity Ex-tax amount Tax codes Dimensions Adjustments Tax amount SIMFACFOU SIMFACCLI BP invoice entry Finance
24
Payments Finance Flows Draft management posting doc.
ACCEPTANCE RETURN MATCHING PAYING BANK ADVICE / REMITTANCE NOTE OPEN ITEMS PAYMENTS DRAFT MANAGEMENT POSTING Bank deposit document Doubtful receipt document Draft management posting doc. Extension document BANK ASSIGNMENT BANK DEPOSIT Manual entry Automatic proposition Inter-BP GLs Inter-collective GLs Inter-site GLs Exchange rate variation document Payment difference accounting doc. Finance
25
Payments Manual payment Finance Manual payment Function
Accounting postings Payment approval open items to Yes Invoice type open items Function Direct entry User Payment transaction Common data Supplier Customer Bank Analytical structure Open item selection Selection criteria Invoicing site, pay-by BP Document number, journal, Amount, due date Manual payment Setups Payment transaction Payment attributes Entered fields Business Partners Accounting date Bank BP amount Functions Accounting cancellation Posting Picking loading of open item Destination Document type Document number Open item amount Adjustments Open item amount Payment attributes Manual payment Finance
26
Questions Answers
27
Thank you for your attention
Enjoy Finance project
Similar presentations
![General Ledger and Journals. Financial Services - GL and Journals presentation 280709 2 What are journals? A journal [document] is used to record accounting.](/13/3863370/big_thumb.jpg "General Ledger and Journals. Financial Services - GL and Journals presentation 280709 2 What are journals? A journal [document] is used to record accounting.>")
