1. OCLC Searching and Copy Cataloging
University of California, Berkeley
School of Information Management and Systems
SIMS 245: Organization of Information In Collections
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Organization of Information in Collections

2. Organization of Information in Collections
Review
History of Cataloging Codes
ISBD areas
ISBD punctuation
MARC
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Organization of Information in Collections

3. Organization of Information in Collections
ISBD Areas
Title and Statement of Responsibility
Edition
Material or type of publication specification
Publication, Distribution (etc.)
Physical Description
Series
Notes
Standard Numbers
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Organization of Information in Collections

4. Organization of Information in Collections
ISBD Punctuation
Title Proper (GMD) = Parallel title : other title info / First statement of responsibility ; others. -- Edition information. -- Material. -- Place of Publication : Publisher Name, Date. -- Material designation and extent ; Dimensions of item. -- (Title of Series / Statement of responsibility). -- Notes. -- Standard numbers: terms of availability (qualifications).
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Organization of Information in Collections

5. Organization of Information in Collections
Bibliographic Record
Introduction to cataloging and classification / Bohdan S. Wynar. -- 8th ed. / Arlene G. Taylor. -- Englewood, Colo. : Libraries Unlimited, (Library science text series).
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Organization of Information in Collections

6. Structure of MARC Records
LABEL or LEADER (24 bytes)
Number of Characters in record
Record status code
Type of record code
Bibliographic level
Record structure information (indicators, subfield size, base address of data
Encoding level
ISBD, AACR II compliance
Linked record code
Entry map for directory
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Organization of Information in Collections

7. Structure of MARC Records
Directory
A series of 12 byte units, one for each field in the record
Three bytes for field tag
Four bytes for total number of bytes in the field (including indicators, field terminator and subfield codes.)
Five bytes for the location of first byte of the field relative to the base address of data
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Organization of Information in Collections

8. Structure of MARC Records
Variable Control fields (001, )
“Fixed fields” (e.g. 007 and 008)
Variable Data fields ( )
Locally defined fields (9xx)
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Organization of Information in Collections

9. Structure of MARC Records
0XX = Control information, numbers, codes
1XX = Main entry
2XX = Titles, edition, imprint
3XX = Physical description, etc.
4XX = Series statements
5XX = Notes
6XX = Subject access fields
7XX = Name, etc. added entries or series; linking
8XX = Series added entries; holdings and locations
9XX = Reserved for local implementation
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Organization of Information in Collections

10. Organization of Information in Collections
Raw MARC Record
01042nam
|CUBUGLAD97B|
| dcu f eng u| $ags | $a(CU-BANC)ocm |
$a(CU-BANC)GLAD97| $aI 19.16:105|10$aGilbert, Grove Karl,$d |10$aHydraulic
-mining dâebris in the Sierra Nevada /$cby Grove Karl Gilbert|0 $aWashington :$bU. S. Gov't
Print. Off.,$c1917| $a154 p. :$bill., maps, plates ;$c29 cm|1 $aGeological Survey professional
paper,$vno.105| $aAt head of title: Department of the Interior| $aMany of the plates printed o
n both sides of leaf| 0$aHydraulic mining.| 0$aGold mines and mining$zSierra Nevada (Calif.
and Nev.).| $aUnited States$bDistrict of Columbia$dWashington$9(1917)| 0$aGeological Sur
vey professional paper,$vno.105| $lBANC$x1$d\pf\$aF868.S5.7$b.G56| $lENGI$x220$aTN
421$b.G5| $nCU|
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Organization of Information in Collections

11. Organization of Information in Collections
OCLC MARC
OLUC da gilb,hydr Record 10 of 32
NO HOLDINGS IN UCB - 73 OTHER HOLDINGS
OCLC: Rec stat: c
Entered: Replaced: Used:
> Type: a ELvl: I Srce: Audn: Ctrl: Lang: eng
BLvl: m Form: Conf: Biog: MRec: Ctry: dcu
Cont: GPub: f Fict: Indx: 1
Desc: i Ills: ad Fest: DtSt: s Dates: 1917, <
> gs <
> DLC $c COA $d OCL <
> QE75 $b .P9 no.105 <
> I 19.16:105 <
> $b <
> UCBB <
> Gilbert, Grove Karl, $d <
> Hydraulic-mining d|ac|ebris in the Sierra Nevada / $c by Grove
Karl Gilbert. <
> Washington : $b U.S. Gov't Print. Off., $c <
> p. : $b ill., maps, plates ; $c 29 cm. <
> Geological Survey (U.S.). $t Professional paper - United States
Geological Survey ; $v no. 105 <
> At head of title: Department of the Interior. <
> Many of the plates printed on both sides of leaf. <
> Hydraulic mining. <
> Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <
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Organization of Information in Collections

12. Organization of Information in Collections
DLA (MELVYL) MARC
ID BASE BW STS c REC am ENC I DCF i ENT
INT REP GOV f CNF 0 FSC 0 INX CTY dcu ILS ad
MEI FIC 0 BIO MOD CSC CON LAN eng PD 1917
gs <BG,BW,CAS>
DLC $c COA $d OCoLC $d CU-WR <BW>
DLC $c COA $d m.c. $d CSFA <CAS>
QE75 $b .P9 no.105 <BW>
I 19.16:105 <BW,CAS>
I 19.16:105 <BG>
Gilbert, Grove Karl, $d <BW>
Gilbert, Grove Karl, $d <BG,CAS>
Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl
Gilbert. <BW,CAS>
Gilbert <BG>
Washington : $b U.S. Gov't Print. Off., $c <BW>
Washington : $b U. S. Gov't Print. Off., $c <BG>
Washington : $b U. S. Gov't Print. Off., $c <CAS>
p. : $b ill., maps, plates ; $c 29 cm. <BW,CAS>
p. : $b ill., maps, plates ; $c 29 cm <BG>
Geological Survey (U.S.) $t Professional paper - United States
Geological Survey ; $v no <BW>
Geological Survey professional paper $v no.105 <BG>
United States. Geological Survey. Professional paper -United States
Geological Survey ; $v no <CAS>
At head of title: Department of the Interior. <BW,CAS>
Many of the plates printed on both sides of leaf. <BW,CAS>
At head of title: Department of the Interior <BG>
Many of the plates printed on both sides of leaf <BG>
Hydraulic mining <BG,BW,CAS>
Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <BG,BW>
Gold mines and mining $z Sierra Nevada Mountains <CAS>
United States $b District of Columbia $d Washington $9 (1917) <BG>
Geological Survey professional paper $v no.105 <BG>
Professional paper (Geological Survey (U.S.)) $v no <CAS>
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Organization of Information in Collections

13. Review of MARC Assignment
Several errors in questions may have led to the wrong places
Used to use OCLC screen tags rather than field and possition information
Many of the items are in the LEADER area and not in numbered tags
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Organization of Information in Collections

14. Using OCLC to find MARC Records
Logon to MELVYL
from any screen type start
from the database selection screen type oclc
at the enter prompt enter the Authorization code xxx-xxx-xxx (use the real code as supplied in class
at the password prompt, enter the password as supplied in class
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Organization of Information in Collections

15. Organization of Information in Collections
Searching
Use derived keys directly
Use “fin index search_value”
For Authority searches
cho AF; search
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Organization of Information in Collections

16. OCLC search keys (Numeric)
an = OCLC Number (OL or AF)
bn = ISBN (OL or AF)
cd = CODEN (OL)
gn = Government Document Number (OL)
ln = LC Control Number (LCCN) (OL or AF)
mn = Music Publisher Number (OL)
sn = ISSN (OL or AF)
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Organization of Information in Collections

17. OCLC search keys (Derived)
da = Derived Author/Title (OL)
dc = Derived Corporate Name (OL)
dn = Derived Name (AF)
dp = Derived Personal Name (OL)
ds = Derived Topical Term (AF)
dt = Derived Title (OL or AF)
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Organization of Information in Collections

18. Organization of Information in Collections
Derived Keys Format
TYPE FORMAT EXAMPLE
Name/title , mitc,gone
Title ,2,2, lif,in,th,f
Personal name ,3, bach,joh,s
Corporate Name* =4,3, =ener,off,o
Conference Name =4,3, =high,ene,p
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Organization of Information in Collections

19. OCLC Phrase Search Keys
ti Title OL or AF
pn Personal name AF
co Corporate name AF
cn Conference name AF
su Subject AF
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Organization of Information in Collections

20. OCLC Searches: examples
fin ln
fin gn ga
fin dt cat,of,th,m and yr and ft bks
fin dp mich,jam,a and dt tal,of,th,s and yr 1946 and ft bks
sca ti journal of the american med
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Organization of Information in Collections

21. Organization of Information in Collections
Limiting results
set ft bks and yr and act
gon,wi,th,w/1964
year : 1964
decade : 19xx
range :
open ranges : or -1950
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Organization of Information in Collections

22. Organization of Information in Collections
Copy Cataloging
Find the best matching record on OCLC (or RLIN) to the item in hand.
Make any corrections to existing record to match the item in hand
“Produce” the new record.
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Organization of Information in Collections

23. Organization of Information in Collections
Homework
Assignment 2 extended -- OCLC searching
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Organization of Information in Collections

24. Organization of Information in Collections
Next Time
AACR II Rules for description
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Organization of Information in Collections