1. Steering Committee Structure
Six Sigma Steering Committee:
Who…Client Sr. Leaders, HR & Fin. Champions, BU Presidents, SSA Senior Leaders
Why…
Communications
Goal Setting & Strategic Alignment
Organizational/Personnel Issues
Project review, approval, monitoring & sign-off
High Level Program Review (progress)
Policies (R&R, rules of engagement, etc.)
Reward & Recognition
Major project reviews (>$10M)
When…Monthly
Six Sigma
Steering Committee
HR Champion
Finance Champion
BU/Function Lead
BU/Function Lead
BU/Function Lead
BU/Function Lead
Hierarchy
Actual # of BU steering committees will be driven by demand / needs
SSA (initially)
Steering Committee Ensures Alignment, Drives Results

2. Meets Monthly, after books closed
Steering Committee Operations
Report to Sr. Mgt.
Performance
Projects HR
Six Sigma
Steering Committee
Meets Monthly, after books closed
BU Champ.
BB/MBB
Project Reviews (Proposed & Tollgate)
Nominations
Certifications
R&R
Placement Issues
Communications
Human Resource
Deployment Champ & BU Reps.
Program to date summary
Current Month performance
YTD & FY Forecast
Pipeline review
Highlight Projects
Program Performance
Finance Champion
BB/MBB
Benefits Change Request

3. Project Reviews Prior to meeting:
Project Champions manage pipeline of project ideas/charters, identify, define, prioritize & draft project charters to present to SC.
Charters submitted ( or database) to Deployment Champion (or designee – often an assistant)
Deployment Champion accumulates & summarizes projects for SC review, distributes report 2 days prior to meeting so SC members can pre-read
Steering Committee representative presents and discusses project from their area with Steering Committee
Steering Committee votes on proposed projects (including amendments)
Input form all
Client & SSA have final votes
Requires both, Client & SSA approval to proceed
Project status (result of vote) recorded in project database
Comments/notes/votes & actions should be recorded and distributed as part of meeting minutes
Need note taker at meeting (often admin. Assistant)

4. Define Phase Requires “Sanity Check” To Invest Black Belt’s Time
High Level Process
Charters Collected,
Summarized, ed to
Steering Committee
Members
Approve Project As-Is
(Approved)
Finance
Champion
(Note: Jim Anderson
Doing this until individual in place)
OK to proceed as is
Approve Project
With Clarification
(Approved)
Steering Committee
Members Pre-Read
Project Charters, Note
Questions
OK to proceed, requires clarification, re-wording, often scope-related. Project Champion to follow-up & insure changes are made. Does not need to come back to SC before giving to BB.
Before
Steering
Committee
Meeting
Hold Project for re-work,
re-submission
(Not Approved)
Project requires re-work before it can be approved. Not clear, not strategically aligned, does not have acceptable financial benefits
Steering Committee
Meeting
Structured
Review
Cancel Project
(Not Approved)
Does not make sense to proceed with this project. Redundant with another initiative, change in business condition reduces value of project.
Communicate Outcome
To Project Champions
Define Phase Requires “Sanity Check” To Invest Black Belt’s Time

5. Steering Committee Review - Documents
Project Charter Summary
The Project Charter Summary document is an Excel file containing key data elements from individual Project Charters. The Summary document is designed specifically for use in Steering Committee meetings.
Key data elements contained in the Summary document include:
Problem Statement,
Project Objective,
Project Champion name
BB Name,
Etc.
Each project is represented as a single line in the Summary document.
Individual Project Charters (Excel files) are also available in a Zip file for Steering Committee use as more detail is required.
Individual Project Charters

6. Project Charter Pre-Read Process
Read and check each project for reasonableness as follows:
Project Charter Summary
Problem Statement – describes the business problem, identifies performance “gap”, aligned with business objectives, linked to Voice Of the Customer (VOC)
Project Objective – defines scope and timing, specific, measurable, contains information about project timing, does not include solution to problem
Project Benefit - Briefly Describes the expected project benefits. Includes relevant calculations and explanations. At least $250K in OI improvement.
Project Metric – Indicates the primary metric(s) used to characterize project success, should be easily measured.
Defect Definition – Should describe the condition of the process output that is unsatisfactory. Should be specific to the problem described in the Problem Statement.
Individual Project Charters
Note Questions To Address In Steering Committee Meeting

7. Steering Committee Meeting – Project Review Process
Deployment Champion and Executive Consultant lead Steering Committee through brief discussion on each project
Steering Committee members raise any questions they had from Pre-Read
Cross-Functional issues/questions raised
Residual questions noted
Questions/issues recorded by project
Steering Committee votes on project approval:
Approved as is
Approved with clarification
Project held
Project cancelled
Deployment Champion communicates project approval status & questions back to Project Champions

8. Steering Committee Topics
People status (DEARS reports about training & BB)
Project status (schedule & financial dimensions) … focus on the ones requiring attention.
MBB projects
Pipeline – needs, current status
Other deployment issues (Champions, timing of Activities, etc.)