1. Federal FY10 Q2 ARRA Information Session HSPH & HMS Sponsored Programs Administration February 19, 2010 February 23, 2010

2. Q1 ResultsFY10 Q2 Looking Forward

3. Total Harvard Anticipated Funding January 6, 2010 FAS$32,557,046 HMS $82,146,078 SEAS$13,907,648 HSPH $28,619,049 Total: $157,229,821

4. Total Harvard Awards January 6, 2010 FAS58 HMS112 SEAS10 HSPH33 Total: 213

5. Peer Comparisons $millions

6. OSP’s Role OSP worked in 3 phases to validate template information received from departments and SAS, integrates financials, and uploads to FederalReporting.gov Resolved any automatically generated error notices from NIH

7. Roles & Responsibilities Department/Principal InvestigatorSchool ARRA Specialists (SAS) Complete and Update Data Request Sheets Quarterly: Fields include: – Award Description – Project Activities – Jobs created & retained – Jobs Narrative – Place of Performance – Vendor Count (HMS only) Coordinates ARRA business Depts/School/University: – SAS maintains School ARRA portfolio – Expenditure review; adherence to A-21 Cost Principals – Collect non-financial data from Dept/PI quarterly – Devise and communicate quarterly deadlines – Vendor Count (HSPH Only) – Roles may vary slightly between schools

8. Finding your awards online Log onto: www.Recovery.govwww.Recovery.gov Click: Where’s the Money Going Select: Recipient Reported Data Chose: MA (+) DHHS (or other cognizant agency) Select: Recipient Reported Chose: Your award #

9. Q1ResultsFY10 Q2 Looking forward

10. Updates Job’s guidance – New Guidance was issued December 18 th by OMB The method/formula for calculating jobs was simplified to use a percentage of FTE to express jobs created or retained. Jobs are counted quarterly -no longer cumulative – Resulting in new ARRA Jobs Guidelines –draft date: 1/12/2010

11. Timelines and Deliverables

12. Timeline Feb 28 – Financials Cut Off Mar 19 – All data due to SPA Mar 26 – All data due to OSP Reporting through March 31 any new awards

13. Items needed from Departments - HSPH Updated FY10 Q1 Templates – Use FY10Q1 validated templates – found in GMAS Jobs Data Original data was scrubbed to meet guidance Created/Retained Job titles: generic titles, i.e., Research Assistant (no identifying names) – Exclusions: Tenured faculty Email templates to KCiccolo@hsph.harvard.edu

14. Items needed from Departments - HMS Updated FY10 Q1 Templates – Use FY10Q1 validated templates – found in GMAS Jobs Data Original data was scrubbed to meet guidance Created/Retained Job titles: generic titles, i.e., Research Assistant (no identifying names) – Exclusions: Tenured faculty Use electronic Drop Box at HMS! Questions? Contact Jay_Alves @hms.harvard.edu

15. Q1 ResultsFY10 Q2 Looking Forward

16. Future Reporting Periods Subject to change WITH notice Q3 - April 10, 2010 – Financial cut off 2/28; due to SAS 3/19 Q4 - July 10, 2010 – Financial cut off 5/31; due to SAS 6/18 Q1 -October 10, 2010 – Financial cut off 8/31; due to SAS 9/17 See handout for future dates

17. Harvard University As of February 17, 2010 $161,818,890 funding227 awards in total

18. A-133 Fund selections made late when work plan received from PWC in late Spring 2010 Kick off meetings held in June/July Keep all docs in order… there is a high likelihood your fund will be chosen because its ARRA!

19. Spotlight on Science Showcase your science! Need for research community to respond Provide informed benefits for science / knowledge advancement PI’s contribution provide talking points for Harvard University’s Government, Community and Public Affairs Office

20. Upcoming ARRA Sessions HSPH Kresge G-2 February 23, 2-3pm

21. Questions??

22. Resources http://www.hms.harvard.edu/spa/funding/sti mulus.shtml http://www.hms.harvard.edu/spa/funding/sti mulus.shtml www.recovery.gov www.federalreporting.gov www.NIH.gov http://arra.fad.harvard.edu Your local School ARRA Specialist

23. SAS Local Contacts HMS Jay Alves 432-7889 jay_alves@hms.harvard.edu jay_alves@hms.harvard.edu HSPHKelly Ciccolo432-7236 Kciccolo@hsph.harvard.edu Kciccolo@hsph.harvard.edu FASHannah Coache 857-998-2071 Yulanda Quinlan857-998-2051 SEASGrace Shin496-0656 gshin@seas.harvard.edu gshin@seas.harvard.edu