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Published byEgbert Ferguson Modified over 9 years ago
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ANATOMY OF AN EVENT TIPS TO HELP ENSURE YOUR SUCCESS
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STURDY BONES
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STURDY BONES: WHO, WHAT, WHEN, WHERE, WHY, HOW IDENTIFY PURPOSE AND GOALS DETERMINE WHO, HOW, DATE, TIME & LOCATION PREPARE A BUDGET GET YOURSELF ORGANIZED
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STRONG MUSCLES
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BUILD YOUR TEAM (DELEGATE!) THINK THROUGH LOGISTICS AND IDENTIFY YOUR TASKS DEVELOP A TIMELINE FOR TARGET DATES AND DEADLINES DETERMINE ASSIGNMENTS, EXPECTATIONS AND ACCOUNTABILITY
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GOOD CIRCULATION: GETTING THE MESSAGE OUT
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TARGET YOUR AUDIENCE DEVELOP A PLAN FOR SOCIAL MEDIA AND ADVERTISING REFLECT HARMONY IN “LOOK AND FEEL” PR00F CAREFULY ALL WR1TTEN C0MMUNICATI0N$ &ND PRINTD MATERIAL$.
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AN EXTRA LAYER: PLANNING FOR CONTINGENCIES
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EXPECT SOME “HICCUPS” IDENTIFY AND WORK THROUGH ‘WHAT IF” SCENARIOS -- HAVE A PLAN “B” VOLUNTEERS VS. PROFESSIONALS HAVE CHECK LISTS, CONTACT LISTS AND EXTRA SUPPLIES
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FINAL PACKAGING
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SUBSTANCE IS PARAMOUNT BUT PACKAGING DOES MATTER! KEEP IT PROFESSIONAL REMEMBER WHO WE ARE REPRESENTING LEAVE YOURSELF AVAILABLE FOR TROUBLESHOOTING
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POST EVENT CHECK UP
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THANK YOU’S TIMELY EVALUATION AND DEBRIEFING REPORTS FINANCIAL RECONCILIATIONS SOCIAL MEDIA FOLLOW UP (IMPORTANT FOR EVENTS THAT ARE “EVERGREEN”)
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TOOLS AND RESOURCES
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BYU ALUMNI CHAPTER PEDIA WORKSHEETS CHECK LISTS TIMELINES “BEST PRACTICES”
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