1. Welcome Teacher Student Data Link (TSDL) Workshop November 17, 2010

2. House Keeping Items Restrooms Lunch ◦ Heavenly Ham ◦ On Your Own  Subway  Quizinos

3. Suggested Ground Rules  Fully participate  Listen and show respect  Set electronic devices to mute/vibrate  Laptop screens down  No irrelevant side conversations  Be specific and give examples  Keep to the point  Accept that constructive disagreements are okay  Work to create decisions the team can support

4. Agenda  November 10 – Middle School Teams at the ISD 8:30 – 3:00  November 12 – Elementary Teams at the ISD 8:30 – 3:00  November 17 – High School Teams at the ISD 8:30 – 3:00 8:30 – 11:30 Overview and history of Teacher Student Data Link Grid of current Courses and Teachers in PowerSchool Cross Walking of all Data Elements 11:30 – 12:30 Lunch on your own IF NEED BE: 12:30 – 3:00 Continue working on Cross Walking of data Discuss timelines Open Discussion

5. Teacher-Student Data Link (TSDL) Information known as of October 27, 2010

6. America Competes Act (Federal Act) Data is required for connecting teachers and students Meets the requirements of the American Reinvestment and Recovery Act (ARRA) Further substantiates state legislation in the State School Aid Act Provides states the capacity to evaluate teachers based on student growth measures Combines teacher and student data with achievement data Supports Regional Data Initiatives in order to improve student achievement

7. America Competes Act (Federal Act) Requires a teacher identifier system  Works together with Registry of Educational Personnel (REP)  Personal Identification Code (PIC) Requires a teacher student link  New functionality within Michigan Student Data System (MSDS) Requires student level transcript information including:  Course completed  Grades earned And much more is required under this Federal Law……….

8. TSDL Proposed Data Elements Subject Area Code Course Identifier Code Local Course ID Local Course Section Number Local Course Title Course Type Academic Year Term Type - REMOVED (11/10) Credits Granted Course Grade Completion Status Teacher PIC Virtual Delivery District Certified Teacher Role *Some of these data elements may or may not be required for your building and grade levels

9. Known Information for 2010-2011 Districts will need to complete the following: Set up district work groups (i.e. counselor, principal, secretary) - Completed Cross walk Master Schedules to Subject Areas in the federal SCED manual Cross walk Master Schedules to Course Identification Codes in SCED Set up Course Types Set up Cross Walk of Grades according to data type accepted Double check credit values on classes Set up students standing of completion status in classes Set up All Teachers in REP with Appropriate Subjects Taught for validation purposes Put Teacher PIC Number in for all Students Schedules Set up Virtual Delivery and District Certified Teacher Roles for Virtual Learning Courses Elementary Buildings will need to build/update their Master Schedule and Enrollments in PowerSchool Attend trainings offered by both State and the JCISD as needed First reporting period of information will begin June, 2011 Certification of the report to be completed by August 31, 2011. RECOMMENDATION is to have this file uploaded to MSDS prior July 31 and prior to roll over for the next school year. NOTE: PowerSchool will be updated by the vendor to Reflect Needed Field Areas and Descriptions

10. Questions asked with known answers:  Elementary Classes and Grades – Yes they will be reported – Classes/grade levels only - Completion status reported as completed/passed, completed/failed, or withdrawn codes  Special Education Reporting - Torrant, CFI and EI Classrooms only. Grades will be proficient/non proficient.  Co-Teaching – Report both teachers if they have input towards final grades *Unknown in Powerschool  Dual Enrollment – Post secondary information does not get reported  Virtual Courses/Seat Time Waivers - New virtual reporting fields have been added  CTE Courses/Teachers/Grades – Will be reported in CETIS and MSDS, *More info to come.  Summer School – Needs to be reported for the current school year, September to August  REP Timelines for Assigning PIC Numbers – Looking at adding a search component beginning 12/1/2010. This should be ready to go.  How to Cross Walk Final Grades in to a Common Data Type – Grades only required with courses beginning with subject codes of 01-22. High school and Middle required and Elementary optional.  Do we Merge with E-Transcripts/Docufide – Does Not replace Docufide as that is the primary method used to connect to the post-secondary's  Data Quality Check for both MSDS & REP  Connection of MSDS Reporting to Teacher Evaluation  Timelines of Reporting – One time each school year and certification by the end of August There are still MANY more questions to be asked and answered………If we don’t have answers to your questions today – we will take them back to the state workgroup or to Powerschool and get them!

11. Data Requirements Subject Areas – This is a 2 digit code representing the subject area for the course in which the student is participating. From the SCED table for secondary level courses, from the state assigned list for elementary level courses.  Must be valid NCES Codes for grades 9-12 & 14; codes 01-22  Must be a list of state course codes for K-5; codes 90-99  Must be valid NCES course or state course codes for grades 6-8; codes 01-22, 90-99  If Subject Area Code = 01-22, then Final Grade is Required  If Subject Area Code = 01-22, then Credit Granted is Required

12. Data Requirements Course Identifier Code – This 3 digit course identifier code is for the course in which the student is participating. From the SCED table for secondary level courses, from the state assigned list for elementary level courses.  Must be valid NCES Course ID when the Subject Area Code reported = 01-22  Must be a list of State Course ID’s when the Subject Area = 90-99

13. Data Requirements Local Course ID – The course identification code assigned by the educating entity. The purpose is to allow the district to send student record updates for specific courses. (i.e. interim grade followed by final grade). Local Course Section Number – The course section number assigned by the educating entity. Local Course Title – The course name assigned by the educating entity.

14. Data Requirements Course Type – The code best representing the level and rigor of the instruction provided throughout the reported course. Valid Codes: 01 – Regular (Default) 02 – Honors 03 – Pre-Advanced (course in prep to AP program) 04 – Advanced Placement 05 – International Baccalaureate 06 – Non Applicable 07 – Dual Enrollment and Middle College 00 – Other *Codes 02-05 to be submitted by students reported in grades 9-12

15. Data Requirements Academic Year – The academic year in which the student last attended the course (e.g. 2004-2005). Term Type – The time frame established by the educating entity for the instructional cycle during which the course is provided. Valid Codes: 0827 – Full School Year 0834 – Intersession 0835 – Long Session 0832 – Mini Session 9999 – Other 0830 – Quarter 0831 – Quinmester 0828 – Semester 0833 – Summer Term 0829 – Trimester 0837 – Twelve Month Term Type has Been Removed

16. Data Requirements Credits Granted – The amount of credits granted to the student in Carnegie units for the course or a section of a course (eg., 1.0,.50, etc)  Required when Subject Area Code = 01-22  Must be 0.00 when Completion Status = AU (Audit) Are we having fun yet

17. Data RequirementsData Requirements Course Grade – The grade the student received for completing the course. Course Grade Valid Codes: ACR Credit Given BI Incomplete CN Needs Improvement DNCR No Credit Given ENP Not Proficient FP Proficient S Satisfactory U Unsatisfactory The state is considering the additional grades that each district uses and this course table may be modified.  Required when subject area code = 01-22  Final Grade Code “I” is valid for all Course Identifier Codes  If a student did not receive a grade for the course, the course and student information is not required to be submitted

18. Data Requirements Completion Status – The students standing for this course when the student is no longer a participant. Valid Codes: AU – Audit TO – Tested Out OE – Ongoing Enrolled CP – Completed/Passed CF – Completed/Failed WE – Withdrawn/Exited WF – Withdrawn/Failed WP – Withdrawn/Passed  Must not be “OE” when District Exit Status <> 19

19. Data Requirements Teacher ID – The Personnel Identification Code (PIC), as assigned in the Registry of Educational Personnel (REP), for each teacher responsible for some or all of the instruction of this course.  Must be a Valid PIC. The PIC will be validated to the REP to ensure that the PIC exists. Additional checks will be done post-collection to analyze the relationship of the PIC to the reporting entity.  At least one PIC per student with the exceptions of Early Childhood, Adult Education, Home Schooled, Non Public School Students or Course Type = 07, Dual Enrollment/Early Middle College.  REP will be modified to provide a PIC lookup feature outside of normal collection windows. This will be available to REP authorized users ONLY.  The teacher responsible for the teacher outcomes should be reported and you can report multiple teachers for one Course.

20. Data Requirements Virtual Delivery – A Yes/No field indicating whether the student is receiving instruction via a virtual delivery method. This method could be virtual learning, E2020, distance learning, computer-based or internet courses provided at the school. District Certified Teacher Role – The method by which the district teacher is involved in delivering the instruction for a course being delivered via a Virtual Delivery Method. Valid Codes: 1 – Teacher of Record 2 – Mentor Teacher

21. Required MSDS Components and Characteristics to be Reported Submitting Entity Entity Type Code, Entity Code Personal Core UIC, Last Name, First Name, Middle Name, Date of Birth, Multiple Birth Order, Gender Entity Demographics ISD Code, District Number, School Number, Student ID, Grade, Enrollment Date, Enrollment Type, Exit Status, Exit Date, Date of Count, Student Residency, Ten/30 Day Rule Personal Demographics Resident Number, Street Address, City, State, Zip Code, Ethnicity, Phone Number Student Course All the TSDL Fields we already discussed earlier Homeless Demographics Homeless, Unaccompanied Youth

22. Collection Strategy The TSDL Collection will be an annual collection. It will open on May 1 to enable districts to begin early reporting and remain open until August 31 so that summer course information can be included in the collection. The MSDS collection will allow multiple files to be uploaded prior to certification. This will allow districts to upload graduates prior to exiting from the local system, as well as, allow districts with school year roll-over issues to upload their files and continue online. NOTE: Districts will need to set up assignment of who/whom will be responsible for the uploading and certification of this report since the timelines run during the summer months and most staff will be gone. (MSDS person/Superintendent/other)

23. As we begin working on TSDL Be meticulous about your data Be sure you understand what needs to be reported in each data field Ensure data quality Be sure to include all personnel that needs to know of the TSDL requirements Remember – this is a work in progress

24. Questions Don’t be afraid to ask No question is a dumb question

25. For Secondary Classes – Cross walking your Master Schedule to the SCED begins with the 2 digit Subject Areas English Language and Literature (secondary) 01 Mathematics (secondary) 02 Life and Physical Sciences (secondary) 03 Social Sciences and History (secondary) 04 Fine and Performing Arts (secondary) 05 Foreign Language and Literature (secondary) 06 Religious Education and Theology (secondary) 07 Physical, Health, and Safety Education (secondary) 08 Military Science (secondary) 09 Computer and Information Sciences (secondary) 10 Communications and Audio/Visual Technology (secondary) 11 Business and Marketing (secondary) 12 Manufacturing (secondary) 13 Health Care Sciences (secondary) 14 Public, Protective, and Government Service (secondary) 15 Hospitality and Tourism (secondary) 16 Architecture and Construction (secondary) 17 Agriculture, Food, and Natural Resources (secondary) 18 Human Services (secondary) 19 Transportation, Distribution and Logistics (secondary) 20 Engineering and Technology (secondary) 21 Miscellaneous (secondary) 22

26. The two digit Subject codes are followed by a 3 digit Course Identifier Number. Match closest to the Course Descriptions as possible. Example: Subject Area 01: English Language and Literature (secondary) Comprehensive Language Arts 01001 English/Language Arts I (9th grade) English/Language Arts I (9th grade) courses build upon students’ prior knowledge of grammar, vocabulary, word usage, and the mechanics of writing and usually include the four aspects of language use: reading, writing, speaking, and listening. Typically, these courses introduce and define various genres of literature, with writing exercises often linked to reading selections. 01002 English/Language Arts II (10th grade) English/Language Arts II (10th grade) courses usually offer a balanced focus on composition and literature. Typically, students learn about the alternate aims and audiences of written compositions by writing persuasive, critical, and creative multi-paragraph essays and compositions. Through the study of various genres of literature, students can improve their reading rate and comprehension and develop the skills to determine the author’s intent and theme and to recognize the techniques used by the author to deliver his or her message. 01003 English/Language Arts III (11th grade) English/Language Arts III (11th grade) courses continue to develop students’ writing skills, emphasizing clear, logical writing patterns, word choice, and usage, as students write essays and begin to learn the techniques of writing research papers. Students continue to read works of literature, which often form the backbone of the writing assignments. Literary conventions and stylistic devices may receive greater emphasis than in previous courses. 01004 English/Language Arts IV (12th grade) English/Language Arts IV (12th grade) courses blend composition and literature into a cohesive whole as students write critical and comparative analyses of selected literature, continuing to develop their language arts skills. Typically, students primarily write multi-paragraph essays, but they may also write one or more major research papers.

27. Codes for students in Kindergarten through Eighth Grade 90Computer and Information Sciences Academic subject area related to computer or information sciences 91English Language and Literature Academic subject area related to English language and literature 92Mathematics Academic subject area related to mathematics 93Life and Physical Sciences Academic subject area related to life or physical science 94Social Sciences and History Academic subject area related to social science or history 95Fine and Performing Arts Academic subject area related to the fine or performing arts 96Foreign Language and Literature Academic subject area related to foreign language and literature 98Physical, Health and Safety Education Academic subject area related to physical, health or safety education 99Miscellaneous – elementary level Academic subject area taught at the elementary school level, not represented in any other category

28. The two digit Subject Codes are followed by a 3 digit Course Identifier Number This is the grade level of the Course NOT of the student 000 Kindergarten 001First Grade 002Second Grade 003Third Grade 004Fourth Grade 005Fifth Grade 006Sixth Grade 007Seventh Grade 008 Eighth Grade * Students in grades six through eight may be reported with either elementary or secondary level courses

29. Work on Cross Walking of data and complete the data fields Enter data in the Powerschool Grid Create building plans for moving forward

30. What’s Next:  If you have not finished cross walking your data continue working on completing the chart and having it ready to import into Powerschool – before the next meeting  Scott and Kathy will Continue to meet with the State Teacher Student Data Link Group Monthly  Updates will be brought back to this Group and all School Personnel that is Involved  Set up local district trainings/meetings as needed  Chad will continue working with PowerSchool support to get the program ready for data inputting and reporting

31. ISD Contact Information Chad Cole – chad.cole@jcisd.orgchad.cole@jcisd.org Scott Koziol – scott.koziol@jcisd.orgscott.koziol@jcisd.org Kathy Ott – kathy.ott@jcisd.orgkathy.ott@jcisd.org Thank you!!