1. School Community Council Chair and Vice-chair Training School Community Council Chair and Vice-chair Training Empowering Parents To Lead Empowering Parents To Lead

2. Set the agenda Meeting Notice, Agenda and Minutes on the Website Conduct the meetings Assure minutes are kept Inform council of resources on School LAND Trust website Adopt Rules of Order and Procedure Encourage participation within and outside the council Chair Responsibilities

3. Create a Timeline Introductions of Council Members Set the agenda Meeting Notice, Agenda and Minutes on the Website Conduct the meetings Assure minutes are kept Inform council of resources on School LAND Trust website Adopt Rules of Order and Procedure Encourage participation within and outside the council Chair Responsibilities Elect a 2 nd year member Vice-chairs should support the chair

4. Creating a Yearly Timeline Eliminates the frustration and anxiety of compliance Organizes the work Helps determine what new work the council may consider Makes your life simpler

5. Creating a Yearly Timeline School LAND Trust Timeline – on the website Other required plans and due dates – approval dates Assessment discussion – current plan reviews Rules of Order and Procedure items (election timeline) Other projects the council assumes Local board requests Council training and officer training School and district calendar Other tasks Summary of the SLT Final Report, money received Statement about opportunities for parents to serve Meeting dates for the year, members & contact info SLT website review Rules of Order and Procedure update WHAT ELSE?

6. Introduction of Council Members Recognize the role of each member Utilize the talents and resources of each member Encourage participation – SHARE THE WORK

7. RECOGNIZE THE ROLE AND EXPERTISE OF EACH COUNCIL MEMBER Principals Access and explain data Ambassador Resource to the chair and council School Employees Long-term vision Academic viewpoint Parents It is about their children Realistic view Community members

8. RECOGNIZE AND UTILIZE SKILLS AND TALENTS OF EACH COUNCIL MEMBER Skills and talents unique to each person Prior experience with councils Work experience Community experience

9. ENCOURAGE PARTICIPATION Within and outside the council – ideas Appoint a secretary Appoint a financial liaison Appoint sub-committees/task forces Complete requests or address concerns Include people not on the council Report back to the council Ask council members to be the eyes and ears and bring issues to the council District meetings of chairs WHAT ELSE?

10. ( Name of School) School Community Council Meeting January 12, 2015 – 3:30 PM (Name of School) Library Conference Room AGENDA WelcomeChair (2 minutes) Approval of November 17, 2013 MinutesAll (2 minutes) Financial UpdateFinancial Liaison (5 min.) School LAND Trust Plan DiscussionPrincipal and Reading Due Date is March 16Specialist (20 minutes) Data discussion – test scores and assessmentsDistrict specialist (20 min.) Subcommittee Report on Internet SafetyJames Smith (10 minutes) Adoption of Recommendations Assignments Other Adjourn

11. AGENDA Include the date, time, location and items to be considered Regular chair/principal meeting to discuss the agenda Items from the last meeting – unfinished or assignments Yearly timeline – required and regular work Encourage council members to request agenda items Action items must be on the agenda Consider assigning each agenda item a timeframe and someone who will lead the discussion

12. MEETING NOTICE, MINUTES AND AGENDA POSTED ON THE SCHOOL WEBSITE At least one week in advance

13. CONDUCT MEETINGS Manage the meeting Begin on time Follow the agenda Allow enough time for each agenda item Keep the council on task Move the agenda along to end on time Encourage all viewpoints to be heard Motions for action items – quorum present In an ideal world all comments and motions go through the chair – it can be more relaxed The chair may delegate this assignment – best to conduct when present

14. MINUTES PowerPoint on the website Who will take and prepare minutes? Council appoints a “secretary” Rotate and everyone does minutes for one meeting Office staff Coordination between the person who takes and prepares minutes and the person who posts them

15. SCHOOL LAND TRUST WEBSITE www.schoollandtrust.org Review in a meeting Ask members to review at home Assignment – council members report back

16. RULES OF ORDER AND PROCEDURE What is this? How can this help the council? How much time should the council spend on this? Adopting On the school website and at each meeting What to do in case of a tie – in an election What to do if you can’t get a quorum to do business Outline of election procedure