1. Virginia Department of Education Office of School Improvement Office of Program Administration and Accountability May 23, 2011

2.  List of eligible schools on Attachment A  FY2010 1003(a) allocation to each school in the amount of $81,300 ◦ Must be encumbered by September 30, 2012 ◦ Final reimbursement requests must be submitted by November 1, 2012

3.  Submission of the Data Analysis Quarterly Reports beginning at the end of first (1 st ) nine weeks.  Development of an improvement plan via the Indistar® web-based planning tool (Center on Innovation and Improvement - CII), including a division-level improvement plan and a school-level improvement plan.  Division Contact attendance for all meetings at the College of William and Mary, web conferences and other training as required by release of 1003(a) funds. ◦ College of William and Mary meeting dates:  Oct. 3, 2011; Dec. 5, 2011; Feb. 13, 2012; Mar. 26, 2012.  Principal(s) attendance at all web conferences and other training as required by the release of 1003(a) funds.

4.  Principals in Strand I, III, or V schools (2010-11) who have not yet had Breaking Ranks in the Middle Training (BRIM) will attend this training July 18-20, 2011 and November 14, 2011 at the Richmond Omni. http://www.cpe.vt.edu/reg/nci-s1/ http://www.cpe.vt.edu/reg/nci-s1/ No exceptions - unless approved by OSI and the Division Superintendent.  Monthly meetings of the division team.  Quarterly meetings of the division team with the principals of schools receiving school improvement funds.  Monthly/weekly meetings of the school team(s) with principal.

7. Part III: Division Plan to Monitor Interventions at Each School

9. Sample County

10. B. Smith L. Blane R. Lowes S. Cog K. BirdP. RoleT. Jones Reading Middle 1.Review of afterschool remediation program attendance and benchmark scores of attendees. a.Relationship between attendance and performance on targeted remediation content on benchmark b.Identify content and targeted students for next remediation session 2.Discuss need for teacher coaching in grade 5 reading based on benchmark results a.Assign principal to work with coach and teacher to develop schedule, goals b.Principal to design plan to monitor implementation Sage Elementary 1.Review implementation of student progress monitoring with grade level teams a.Number of students requiring additional intervention after initial intervention with teacher during small group b.Resources needed? (personnel, materials, etc.) 2.Math specialist training for more rigor in Title I math program a. Monitoring of implementation 3.Discussion of leadership concerns a.Review division support efforts b.Receive recommendations from administrative coach District #4

18. Sample A -

20.  LEA budget summary, including: ◦ evidence of how resources such as Title II, Part A; Title III, Part A; Title VI, Part B; state and/or local resources will support 1003(a) initiatives  School budget summary for each 1003(a) school, including: ◦ evidence of how resources such as Title II, Part A; Title III, Part A; Title VI, Part B; state and/or local resources will support 1003(a) initiatives  School budget narrative for each 1003(a) school (1003(a) funding may be expended on any 1003(a) Condition of Award. See Attachment B.)

24. Applications are due on Friday, June 17, 2011. The application must be submitted to the Office of School Improvement via the Virginia Department of Education’s Single Sign-On for Web Systems (SSWS) Drop Box from the division’s Superintendent’s office to Janice Pierson by Friday, June 17, 2011. In the subject line, indicate the division name and application type (e.g., Portsmouth 1003a Application). Retain the original application in the division’s files.

25.  Janice Pierson, Lead School Improvement Coordinator Phone: 804-371-6201 E-mail: Janice.Pierson@doe.virginia.govJanice.Pierson@doe.virginia.gov  Dr. Yvonne A. Holloman, Division-level Support Coordinator Phone: 804-225-2064 E-mail: Yvonne.Holloman@doe.virginia.govYvonne.Holloman@doe.virginia.gov  Dr. Kathleen Smith, Director, Office of School Improvement Phone: 804-786-5819 E-mail: Kathleen.Smith@doe.virginia.govKathleen.Smith@doe.virginia.gov