1. http://eacea.ec.europa.eu/tempus/index_en.php 1 Project Coordinators’ meeting 15-16 March 2010 TEMPUS MONITORING POLICY

2. http://eacea.ec.europa.eu/tempus/index_en.php WHY Monitoring  Management instrument, both for projects that might be encountering problems & for projects which are enjoying particular success  Benefits extend beyond a given project: lessons can be learnt - best practice can be disseminated  General objectives: - To maximise the impact of the Tempus programme - To maximise the return on investment of EU funds - To ensure proper use of tax-payer money - To control and assess the beneficiaries’ performances

3. http://eacea.ec.europa.eu/tempus/index_en.php DESK Monitoring (Brussels HQ) -Written reports by Coordinators -Minutes of beneficiaries’ meetings -Exchange of mails with coordinators/beneficiaries -Publications; websites of the projects / of the beneficiaries Monitoring activity

4. http://eacea.ec.europa.eu/tempus/index_en.php Monitoring activity FIELD Monitoring (on the spot)  Actors: EACEA staff, NTOs, EU Delegations, External consultants  Locations: Any place concerned by the project  Wish/request:As much concerned partners involved

5. http://eacea.ec.europa.eu/tempus/index_en.php Monitoring activity FIELD Monitoring (on the spot) - To monitor the progress and achievements in their real context - To judge whether the project is progressing according to plan - To assess whether the project is producing the expected benefits - To scrutinise the context in which the programme is operating - To highlight the added value for modernising HE policy - To assess the visibility and the potential for sustainability of the project - To be informed about financial management / accounting system put in place FEEDBACK TO COORDINATORS

6. http://eacea.ec.europa.eu/tempus/index_en.php Monitoring activity Financial AUDIT (on the spot)  By sample  Upon request by EACEA project officer, EU Delegation, EACEA financial unit, EC DGs  At any time, usually after the end of the project (within 5 years)  EACEA Staff, Independent auditor, OLAF

7. http://eacea.ec.europa.eu/tempus/index_en.php Three functions for Field Monitoring  Preventative  information on the rules & procedures  review of the objectives, priorities, methodology, activities planned  further recommendations  3-12 months after the beginning of the eligibility period  Recommendations  results should appear in the interim report

8. http://eacea.ec.europa.eu/tempus/index_en.php Three functions for Field Monitoring  Advisory  advice to accompany the project implementation  check content and financial aspects (based primarily on the content of the interim report)  In the last 6-12 months of the eligibility period  Links between the interim report and the situation on the ground  Recommendations for the continuation of the project

9. http://eacea.ec.europa.eu/tempus/index_en.php Three functions for Field Monitoring  Control  check and assessment of the results  assessment of impact, sustainability, tender procedures, accounts  After the completion of the project: 3-15 months after the end of the eligibility period  Financial management & accounting relating to the use of the grant

10. http://eacea.ec.europa.eu/tempus/index_en.php FIELD Monitoring Our Objectives To know the projects To know the beneficiaries, to support them To improve further the functioning of the Tempus programme Our Targets Two thirds (2/3) of the projects are visited annually Each project financed, on average, is visited twice during its lifetime and beyond