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1 Copyright © 2003 Prentice Hall, Inc Spotlight 1: File Management File Management.

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Presentation on theme: "1 Copyright © 2003 Prentice Hall, Inc Spotlight 1: File Management File Management."— Presentation transcript:

1 1 Copyright © 2003 Prentice Hall, Inc Spotlight 1: File Management File Management

2 2 Copyright © 2003 Prentice Hall, Inc File Management Managing your computer is essential in becoming computer fluent. You need to learn two main things for file management: 1.What files, folders, and paths are. 2.The specifics of actually managing your files. NEXT SLIDE

3 NEXT SLIDE 3 Copyright © 2003 Prentice Hall, Inc Files, Folders, and Paths Drive C: ClassesBiology 101Assignmentsplant_diseases.doc Primary Storage Device Primary Folder Secondary Folder Tertiary Folder File ++++ A window is the enclosed rectangular area on a computer screen. A file is a storage device for digital data. Files are organized in folders. Folders may have subfolders, or folders within folders. The computer follows a path to find a file- starts with a drive.

4 4 Copyright © 2003 Prentice Hall, Inc File Naming Conventions Each file needs a specific filename. The filename has two parts: 1.The name 2.The extension The extension identifies the type of data the file contains. Example filename: plant_diseases.doc NameExtension NEXT SLIDE

5 5 Copyright © 2003 Prentice Hall, Inc Commonly Used Extensions Extension File Type.exe Program Application.doc or.docx Microsoft Word.xls or.xlsx Microsoft Excel.ppt or.pptx Microsoft Power Point.mdb Microsoft Access.pdf Adobe Reader/ Acrobat.txt Simple Text.htm or.html Web Pages.rtf Rich Text Format.jpeg or.jpg Image Format NEXT SLIDE

6 6 Copyright © 2003 Prentice Hall, Inc Managing Files Files are managed in two ways: 1.Using a file management utility. 2.From within the programs that create them. NEXT SLIDE

7 7 Copyright © 2003 Prentice Hall, Inc File Management Mode To change My Computer to file management mode, click the folders button on the Standard toolbar. Left Pane– Displays the names of the drives and folders. Right Pane– Displays the folders and files. NEXT SLIDE

8 8 Copyright © 2003 Prentice Hall, Inc Save and Save As Commands The first time a file is saved Save As and Save do the same thing. After the initial save, the Save As makes you specify your path. Save will only replace the file in its same location. NEXT SLIDE

9 Shortcuts A shortcut does not copy a file or program, it makes a fast way for you to open it. 9 Copyright © 2003 Prentice Hall, Inc

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