1. CECAS Updates EC Program Directors’ Institute March 9, 2010

2. Recent Changes to CECAS Bug Fixes released 3/2 Increased space on DEC7 Increased font on Invitation Use of Enter key on Child Search No SSN in auto emails

3. Recent Changes to CECAS DEC4 Testing and Accommodations screen has been updated with LEP tests. ACCESS WAPT

4. Recent Changes to CECAS COSF/Indicator 7 Screens are available for entering COSF data. Indicator 7 Count will occur in August. Training for Indicator 7 Count will begin after April 1 Count is concluded.

5. Count Reminders Next Count - April 1-16 EC Director certifies that data is accurate. Avoid errors by checking the Periodic Count Export Student List.

6. Count Reminders Parentally Placed Private School Students must be counted. Plan Type is “Pvt. Sch. Svs. Plan” not “IEP.” Setting should be “Parentally Placed in Private School (PSSP only).” Do not use this setting for IEPs.

7. Count Reminders Common errors to check for: Exceptionality, Setting, Dates must be correct. Grade should be reasonable for age, e.g., no 8 yr. olds in grade 10; Pre- K should be 5 or less.

8. Student UID Purpose: Assigns a unique identifier (NC WISE ID#) to all children entering into the educational system. Allows data stored in separate systems to be brought together to form a complete record for a child.

9. Student UID EC users in each LEA, Charter School and State Operated Program must resolve near matches for children not enrolled in a school (PK and Out of School).

10. Student UID Best Practices: If unsure or the child does not have an NC WISE ID# leave this field blank in CECAS. Use the Local ID# field instead. Resolve near matches in UID system as quickly as possible to avoid duplicating unresolved near matches that still exist when a new data load is submitted from CECAS to UID.

11. Student UID Current Schedule (Subject to Change):  Data submitted automatically from CECAS to UID for processing the 22nd of each month  Users log into UID system to resolve near matches after the 22nd  Near matches must be resolved prior to the next data submission  CECAS NC WISE ID# and demographic data will be updated on Mondays as IDs are assigned and near matches resolved

12. Race/Ethnicity New codes required beginning with the 2010-2011 school year Two-part question used for collection of data Seven categories used in reporting CECAS data entry screen and reports to be modified Integration with NC WISE in future

13. Testing Accommodations Testing Accommodations will be collected at the state level for 2010- 11 school year. CECAS DEC4 users should continue to enter testing data in DEC4.Data will be pulled from CECAS at state level. If not using CECAS DEC4, manual entry of data will be required.

14. CECAS Training Standardized Training Schedule Weekly availability Schedule coming soon Possible Additional Sessions New releases Other opportunities

15. Demonstration- Useful Reports in CECAS Timely Placement (90 days) COSF Completion Report LEA Level School Report

16. Enjoy the rest of the institute!