1. N EW H AMPSHIRE APH S TATE C OUNT 2016 A MERICAN P RINTING H OUSE FOR THE B LIND, INC. F EDERAL Q UOTA C ENSUS P ROCESS 2016

2. To promote the independence of blind and visually impaired persons by providing special media, tools, and materials needed for education and life APH M ISSION

3. US Federal Quota Results 2015

4.  Set up a system to provide free text books and educational aids for infants, toddlers, students, and adults who were blind and visually impaired  Named APH as the national central source for these materials http://www.aph.orghttp://www.aph.org  Created a permanent annual appropriation for APH to provide the materials T HE A CT T O P ROMOTE T HE E DUCATION OF THE B LIND - 1879

5.  System through which these materials are provided free of charge to eligible students  Annual census is conducted by APH  Congress appropriates funds to APH for the Federal Quota Program based on the census T HE F EDERAL Q UOTA P ROGRAM

6.  Phase 1 – Update, mark for deletion, and add new individuals – Ends Friday March 12th this year (This is the time when agencies, organizations and schools submit registration for ongoing or new individuals).  Phase 2 – Corrections and/or clarification of duplicates found by the SRS system. Completed by NHAPH Ex-Officio staff  Phase 3 – Possible duplicates are handled –corrections and/or clarification of duplicates found by manual review of all registrants Completed by NHAPH Ex-Officio and APH staff  Phase 4 – Finalize census: save final reports and spreadsheet, EOT submission of the Certificate of Attendanc e Completed by NH APH Ex-Officio and APH Staff F EDERAL Q UOTA C ENSUS

7.  The APH Count is conducted annually beginning the first Monday in January.  The APH Count includes infants, toddlers, students, and adults who meet the definition of blindness.  The APH Count requires a process that validates whether a student qualifies based on APH requirements.  The APH Count provides resources based on the number of infants, toddlers, students, and adults who qualify and the allocated dollar by Congress.

8. E LIGIBILITY R EQUIREMENTS

9. Individuals must meet the following requirements:  Meet the definition of blindness, 20/200, as diagnosed by a qualified professional. (i.e.: Optometrist, Neurologist, or Eye Care Specialist).  Be enrolled in private, public, or nonprofit educational programs, family centered supports, area agencies,as well as home schooled.  Qualify under other disabilities such as Brain Injury, cortical vision impairment (CVI), or multiple disabilities when their visual function meets the definition of blindness. W HO Q UALIFIES ?

10. Registrants must meet the functionality requirement: * Meets the Definition of Blind (MDB) – a central visual acuity of 20/200 or less in the better eye with best correction (using the Snellen Chart) or a peripheral filed visual field no greater than 20 or * Functions at the Definition of Blind (FDB) – when visual function meets the definition of blindness as determined by an eye care specialist (ophthalmologist of optometrist) or other medical doctor such as a neurologist * Less than college level work - federal law limits registration to persons working at less than college level

11.  No age limitation – must be enrolled in a formally organized public or private, nonprofit educational program of less than college level  Infants, toddlers, school-aged students, and adults must be enrolled with their registering agency on the first Monday in January. Please work with Kerry Willey at Family Centered Supports and Services  Adult students must have been registered for 12 weeks in the previous calendar year with a minimum of 20 hours per week of documented intervention

12.  Adult Students - Social and leisure programs do not qualify as instruction  Infants and toddlers must be in a formally organized program and have a IFSP plan  Home-schooled students must meet guidelines and/or procedures in effect within each individual state and have a written education plan  Students of Armed Services Personnel and those on Reservations who receive funding from the Bureau of Indian Affairs (BIA)-can only participate in one federal program

13.  Resources and instructional materials provided for eligible individuals.  Congress appropriates APH Quota Funds to purchase these resources and instructional materials.  The APH Quota Funds for each state are determined by the number of students registered on the count.  More Infants, Toddlers, Students, and Adults Registered=More Resources W HY IS THE APH C OUNT I MPORTANT ?

14. APH R ESOURCES

16.  Development  Emergent Literacy  Games-Puzzles-Toys  Transition to School APH Resources Available Early Childhood

17. Continuing students on the APH count:  Update and submit information on the 2015 APH Count Registration Form of all registrants from last year who remain on your list this year. This form is mailed to you from NHDOE.  Complete and submit 2016 APH Count Assurance Form  Keep on file eye reports and permission forms at local level H OW D O I R EGISTER M Y C ONTINUING I NFANTS, T ODDLERS, S CHOOL - A GE S TUDENTS AND A DULTS ?

18.  NHDOE is sending last year’s 2015 APH registration paperwork/information to prepare 2016 count  Please update and return 2016 APH registration paper work  Please remember eye reports permission forms are not required every year  Please call for any questions …all are important!

19. New students on the APH Count:  Complete the 2016 APH Count Registration of a Legally Blind Form  Complete APH Count Assurance Form  Keep on file eye reports and permission forms at local level H OW D O I R EGISTER N EW I NFANTS, T ODDLERS, S TUDENTS AND A DULTS ?

20. Registration Form for New Individuals

21.  IP Infants: Children of preschool age served by infant programs  PS Preschool Students: Children of preschool age served by preschool programs  KG Kindergarten Students: Children enrolled in kindergarten classes  01-12 Students of School Age: Determined by state law, in regular academic grades 1 through 12. Please indicate grade placement by using numerals 01 through 12 G RADE C ODES

22.  FC Functional Curriculum Students: Students in Grades 01-12 working toward a graduation certificate or non-traditional diploma (replaced vocational)  TR Transition Students: Students of school age, as determined by state law, in secondary instructional programs designed to supplement the traditional curriculum (replaced post-graduate)  AN Academic Non-graded: Students of school age, as determined by state law, who are working to acquire skills necessary for placement in a regular grade.  OR Other Registrants: Students of school age, as determined by state law, who do not fall into any of the above placements (e.g., students enrolled in classes for nonacademic students) NOTE: Federal Government requires that all students above your state’s age/grade limitation for high school be registered as adults or AD! G RADE C ODES

23. V ISION M EASUREMENT C HART Reporting CodeVisual Measurement MDB Meets the Definition of Blindness: Central visual acuity of 20/200 or less in the better eye with best correction; or a peripheral field so contracted that the widest diameter of such field subtends an angular distance no greater than 20 degrees Example: 20/200 20/400 Right and Left Eye Acuities Distance Vision: Measurement on an eye chart: 20/200 or less with maximum correction VF and degree of restriction (e.g., VF 20; VF 6) Visual Field: Restricted field of 20 degrees or less CF Counts Fingers: Should be used only when an eye specialist finds it is not possible to obtain an acuity by using an eye chart HM Hand Movements: Should be used only when an eye specialist finds it is not possible to obtain an acuity by using an eye chart OPObject Perception LPLight Perception NILTotally Blind FDB Functions at the Definition of Blindness: Visual performance reduced by a brain injury or dysfunction that meets the definition of blindness as determined by an eye specialist or neurologist

24. Registration Form Continued

25.  Primary language used for instruction in the classroom  Ex Officio Trustees are requested to gather the primary instructional language of learner and report this data in the Student Registration System (SRS) EN – English SP – Spanish OT – Other P RIMARY L ANGUAGE D EFINITION

26.  A = Auditory  B = Braille  N = Non-reader  PRE = Pre-reader (replaces the P codes used in the past)  V = Visual (large print readers) P RIMARY (PRM) R EADING M EDIA C ODES

27. Secondary Reading Medium (SRM)  A = Auditory  B = Braille  NA = Not Applicable  V = Visual (large print readers) Other Reading Medium (ORM)  Not a required field  Same codes as SRM  Defaults to NA S ECONDARY & O THER R EADING M EDIUM C ODES

28. Assurance Form

29. S UPPORTING D OCUMENTS TO BE K EPT ON F ILE Measurements of visual acuity must be current (as defined by your agency, state, or governing authority). Exceptions include students who are totally blind or whose eyes have been enucleated or who have proven non-changing eye conditions. The actual eye report form is not to be submitted to APH, but must be on file at the local school or center where the student is enrolled in the event that an audit requires evidence of the student’s visual measurement. APH requires that eye reports, or copies, not be kept on file with Ex Officio Trustees.

30. N OT R EQUIRED D OCUMENTATION

31. The following documents are not to be submitted to APH, but must be on file with the agency or school students are attending in the event that an audit requires evidence of the student's educational program or visual acuity:  Written education plan /IFSP - for each individual registered. This verification that the student is in a formally organized educational program may be an IEP, a 504, or any other written action plan.  Measurements of visual acuity performed by an ophthalmologist or an optometrist must be indicated for each student. (Exceptions follow)

32. Measurements of visual acuity must be current (as defined by your agency, state, or governing authority). Exceptions include infants, toddlers, students, or adults who are totally blind or whose eyes have been enucleated or who have proven non-changing eye conditions. The actual eye report form is not to be submitted to APH, but must be on file at the local school or center where the student is enrolled in the event that an audit requires evidence of the individual’s visual measurement. APH does not require or suggest that eye reports, or copies, be kept on file with Ex Officio Trustees.

33.  Phase I of the 2015 APH Count is conducted from: Monday, January 4, 2016 to Friday, February 13, 2016 No individual can be registered beyond Friday, February 12, 2016.  Phase II allows time to complete information originally submitted to the APH Count  Phase III validates and finalizes the APH Count for that year T HINGS TO R EMEMBER

34. Dr. Maynard Wheeler, Concord Eye Care:  Volunteers his time to work on the 2016 APH Count  He will confirm or decide if a student is eligible should you have questions.  Please work with Mary Lane to send Dr. Wheeler current documentation and consent forms.  Contact Mary at 271-3740 or Mary.Lane@doe.nh.govMary.Lane@doe.nh.gov D R. M AYNARD W HEELER

35.  You will receive your 2016 APH Count Registration Packets November,2015  Please contact either Mary Lane at Mary.Lane@doe.nh.gov or by phone at 271-3740 or Barbara Raymond at Barbara.Raymond@doe.nh.gov or by phone 271-0818 with any questions and concerns about the 2016 APH CountMary.Lane@doe.nh.gov Barbara.Raymond@doe.nh.gov  or Kerry Wiley at Kerry.Wiley@dhhs.state.nh.us or by phone 271-7224 for any questions and concerns about the 2016 APH Count for Infants and Toddlers.Kerry.Wiley@dhhs.state.nh.us  Our goal is to register every infant, toddler, student, and adult eligible for the 2016 APH Count. APH C OUNT R EGISTRATION P ACKETS AND Q UESTIONS

36.  APH Count qualifies individuals to receive instructional materials  APH Count is part of New Hampshire Accessible Educational Materials (NHAEM) http://education.nh.gov/instruction/special_ed/index.htm http://education.nh.gov/instruction/special_ed/index.htm  APH Count infants, toddlers, students, and adults can benefit from technical assistance and training to Schools, FCESS, agencies, districts, vocational centers N EW H AMPSHIRE A CCESSIBLE E DUCATIONAL M ATERIALS (NHAEM)

37.  Bureau of Special Education FY’16 Memo #15  http://education.nh.gov/instruction/special_ed/documents/fy16_memo_1 5_2016_federal_quota_census.pdf http://education.nh.gov/instruction/special_ed/documents/fy16_memo_1 5_2016_federal_quota_census.pdf New Hampshire Forms and Process

38. You are a very valuable part of the Federal Quota Program! You make a difference in many lives by participating in the American Printing House for the Blind Count T HANK Y OU !