1. EVENTS AND ACTIVITIES

2.  Consideration on running an event or trip  How to booking rooms  Travel options avaliable  Ticket sales consideration  Find out if you can sell cakes!!  How to fill out an Activity Form AIMS OF THIS WORKSHOP

3.  Events/activities have to link with your Club’s/Society’s aims  Core activities vs something new (good way to engage new members) EVENTS AND TRIPS

4.  What would the members like to do?  Make sure it is a comfortable and safe environment for everyone  Duty of care SOCIALS

5.  Key to success is planning!  What would you need to consider? EVENTS AND TRIPS EXERCISE Type of eventTarget audience Venue DateLocationTransport StaffingRisk assessment Publicity Budget vs cost vs potential incomeAccessibility What issues could you face for each consideration?

6.  University Rooms  Union meeting room  Bars  Other venues – Conflict of interest ROOM BOOKINGS

7.  2 Safety buses/Uni Flyers  Official fully licensed Union drivers  Driver and mileage  Student drivers DRIVERS AND VEHICLES

8.  Activity Proposal Form  Risk Assessment  Trip Registration Form ACTIVITY FORMS

9. Online vs physical or both  Online pro’s  Online con’s  Physical pro’s  Physical con’s  Both pro’s  Both con’s TICKET SALES DISCUSSION

10.  Supplier vs student made  Preparation and declaration  Food Risk Assessment Guidance Template FOOD/DRINK

11.  Plan an event EXERCISE

12.  Societies Federation President Hannah-Marie Hill susocieties@chi.ac.uk susocieties@chi.ac.uk  Volunteering & Activities Coordinator Casper Beade Rioseco d.beade@chi.ac.uk 01243 816339 d.beade@chi.ac.uk  Head of Student Engagement Mike Riley m.riley@chi.ac.uk 01243 816392 m.riley@chi.ac.uk ANY QUESTIONS?