1. OCTOBER 2015 D ECEMBER EOC T RAINING

2. R EAD YOUR M ANUALS ! This training does not replace your responsibility to read and follow all manuals. Training for Test Administrators must be complete by December 4

3. C ALENDAR OF E VENTS DateTest December 7English I December 8 Biology US History December 9 English II Algebra I December 10Make Ups December 11 Make Ups Check In starting at 9:00 AM All materials must be returned this day. Please Call! Make-ups may be given after the primary test date throughout the window (including December 11)

4. W HO T AKES W HAT STAAR A Students who cannot access STAAR with or without accommodations Students must be serviced through SPED or 504 with Dyslexia ARDC or 504 Committee decision STAAR The first consideration for ALL students with or without Type 1 or Type 2 accommodations

5. W HO T AKES W HAT STAAR L Available for ELL students who: Are not most appropriately assessed with STAAR Spanish AND Have not attained Advanced High in TELPAS Reading (2-12) AND Have been enrolled is US schools for 3 years or less (5 years for asylee/refugee) LPAC decision Not available for students whose parent denies program services Available for math, science & social studies

6. C REDITS & S UBSTITUTIONS Students that were given FULL credit from homeschooling, private school or out of state/country do not take the EOC for that subject (DO NOT submit an answer document on these students) Students with passing scores from approved substitute assessments do not have to take a corresponding EOC (must mark SUBSTITUTION bubble on answer document)

7. ELL P ROVISION FOR ENG I ELL students that were in US schools 3 years or less or 5 years or less for asylees/refugees do not have to re-test the English I EOC if they: took the English I EOC passed the course are not parent denials It is the responsibility of the campus to confirm all requirements from the ELL provisional documentation for the exemption. This is only for English I EOC. All students must take and pass the English II EOC. DO NOT submit an answer document

8. ELL P ROVISION & SB149 The ELL Provision counts as one of the two assessments that can be used for SB149 ELL students who qualify and will use the Special Provision for English I as part of the SB149 exception for graduation MUST STILL complete IGC requirements for English I in addition to the other course (if applicable) in which the student failed to achieve the EOC assessment performance requirements It is still the student’s option to retest the English I EOC

9. SB 149 Students working on SB149 IGC requirements must still continue to test at every opportunity

10. T IME L IMIT P OLICIES & P ROCEDURES Each student is allowed five hours to complete English I & II and four hours to complete Algebra I, Biology & US History Time starts after the test administrator has read all of the directions and tells students: “…you may begin” Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments) Students with Extended Time must start testing as soon as possible Late students must test if there is enough time left in the school day Breaks are allowed but the clock does not stop Time stops only for: ◦Meals ◦Emergencies ◦Consolidation ◦Nurse breaks

11. A LLOWABLE P ROCEDURES & M ATERIALS The following test procedures and materials are NOT accommodations. They may be provided based on individual student need. It is not necessary to indicate the use of these on a student answer document. Signing or translating test administration directions Reading aloud or signing the writing prompt upon request Minimize distractions Small group or individual administrations Remind students to stay on task Scratch paper Colored overlays Blank place markers Highlighters Page 13 Manual Page O-12 DCCM

12. T EST A DMINISTRATOR R ESPONSIBILITIES Read the Test Administrator Manual Attend training conducted by your campus test coordinator Receive secure testing materials from your campus test coordinator Observe all rules regarding test security and confidential integrity of the state testing system Read “Guide to the Test Administration Directions” prior to administering any state assessment Administer the tests in strict compliance with the directions in the Test Administrator Manual Supervise and actively monitor students during testing

13. Do not provide any unauthorized assistance to students during testing Do not view the test, discuss the test, or score a student test either before, during, or after testing Complete answer documents in accordance with the manual Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing Accurately and completely fill out all required documentation for testing Report testing irregularities and security violations immediately to the CTC Prepare statements for submission to CTC if you are involved in a testing irregularity or test security violation T EST A DMINISTRATOR R ESPONSIBILITIES

14. P REPARING FOR T EST D AY Rosters  Verify the number of students and the test they are assigned to  Verify accommodations assigned to students  How many special settings are needed? (oral, STAAR A, STAAR L, small group or individual)  Do you have any students that are changing test type from day to day? (example: STAAR to STAAR A or STAAR to STAAR L)

15. P REPARING FOR T EST D AY Logistics  Who are your test administrators and where will they test? (there should be a 30:1 ratio/5:1 for STAAR A or STAAAR L)  How will students know where to report?  How many relievers are needed? (must be trained as test administrators)  How many hallway monitors are needed?  How will late arrivals be handled?  What will you do for absent students?  How will you handle make-ups?

16. P REPARING FOR T EST D AY Logistics  What will you include in testing bins? When will you start building them? Who will assist you? (pencils, highlighters, scratch paper, forms, signage, test materials)  Where and when will Check-Out happen?  There should general testing information with the front office staff to include testing schedule, test room locations, where students are testing, any altered schedules, etc  Who will ensure the testing environment is ready? (instructional displays covered, there are enough desks/chairs, etc)  What will the day look like for students not testing?

17. P REPARING FOR T EST D AY PreCodes  How will you and your team check for errors in precoded information?  Which sources will you use to verify that information is correct?  Where do you find the precodes so the process can start as soon as possible?  Be aware of program changes such as newly identified or exited from SPED, LEP, GT, At Risk, CT, ED  New students or errors in the following need a new answer document that will be hand gridded: Name PEIMS number DOB

18. P REPARING FOR T EST D AY Why is it important to verify precode information? Demographic and program information affect:  State Accountability  State Accountability (district and campus ratings)  Performance Based Monitoring Appraisal System  Performance Based Monitoring Appraisal System (Bilingual/ESL, CTE, NCLB, SPED)  System Safeguards (  System Safeguards (state and federal targets)  Annual Measureable Achievement Objectives  Annual Measureable Achievement Objectives (ELL Population/Title III funding)  Data Validation  Data Validation (assessments)

19. C AMPUS P ROCEDURES Include things such as: Check Out/In Process Testing Rooms Cell Phone Policy Testing Environment (covering instructional material) Time limits Lunch What students do after testing Who is monitoring hallways/restrooms Procedures for late students

20. R EADING D IRECTIONS Test Administrators MUST read the Guide to the Test Administration Directions page 43 Test Administrators must read word for word all directions in bold following the word “SAY” There will be a specific test administrator manual that includes a non-secure section and a secure section for STAAR A and STAAR L. Test administrators may not view the secure section until the day of the test. The non secure section will be available for training purposes

21. The secure STAAR A Paper Administration Guide provides specific instructions for how embedded accommodations are to be provided. ◦Accommodations may include definitions, synonyms, graphics, rewording of text, or indication by the test administrator of certain parts of the selection, test question, or reference materials. ◦Supplemental materials, such as blank Punnett squares for biology and writing checklists for English I and English II, will be provided as separate handouts. The test administrator may read aloud text as needed by the student. The student’s test booklet will indicate text that cannot be read aloud (“do not read” icon). Specific information about what can be read aloud is located in the STAAR A Paper Administration Guide. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

22. Allowable test administrator-provided accommodation support is specifically described in the accommodation tables. These tables allow the test administrator to SAY something to the student, to Show the student a visual, or to Indicate to the student specific information in the student’s test booklet. ◦SAY: This text must be communicated to the student exactly as written. ◦Show: The “Accommodation” column in the accommodation table may instruct the test administrator to show the student an image (e.g., political cartoon, chart, photo) on a specific page in the guide. ◦Indicate: In some instances, the test administrator will need to indicate to the student (e.g., point to the information, cover the information not indicated, place the student’s hand on the information, etc.) specific information in the student’s test booklet. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

23. Test Question in Student Booklet D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

24. Accommodation Table in Paper Administration Guide Blank, shaded rows in the STAAR A Paper Administration Guides indicate that there are no accommodations for this test question (therefore no dotted underlines in the student booklet). D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

25. Supporting Images in Paper Administration Guide D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

26. Test administrators who have not administered a paper version of STAAR A, must be trained according to the STAAR A Paper Administration Guide. Because test administrators respond to student requests for reading text aloud and presenting additional accommodations, individual or small group administrations are necessary. Students taking a paper administration of STAAR A cannot be grouped with students taking other assessments. Students record their responses to test questions on the answer document. D ECEMBER 2015 STAAR A EOC A DMINISTRATIONS

27. Special December STAAR L Paper Administration Guides ◦Replacing what used to be the paper supplement and English clarification guide (ECG) ◦Each STAAR L test will have its own paper administration guide that includes ◦Non-secure section with general information for district and campus coordinators, test administrator information and test directions, and instructions for off-limits word list ◦Secure section with off-limits word list (OWL) Non-secure section will be posted on STAAR L webpage ahead of time. D ECEMBER 2015 STAAR L EOC A DMINISTRATIONS

28. Students will record their responses on answer documents. ◦No online transcribe form ◦Honor statement included on answer document Linguistic accommodations and other student information to be recorded along with other applicable accommodations on the answer document. D ECEMBER 2015 STAAR L EOC A DMINISTRATIONS

29. A CCOMMODATIONS Refer to the 2015 TEA Accommodations Triangle for questions about administration and eligibility of accommdoations.

30. A CCOMMODATIONS - O RAL A DMINISTRATION TAs providing an oral administration require additional training More information on page 114 STAAR EOC Manual Must date, initial and sign the bottom box of the oath prior to administration

31. FULL all questions and answer choices A student’s IEP/IAP may have assigned the option to “change” level of support during the test Students who are able to “change” level of support based on documentation in IEP/IAP can go back and forth Test administrator receives a test booklet with the same form number as the student (Form 1 or same form) PART Questions, answer choices, words or phrases Students cannot change from “PART” to “ALL” Test administrator reads over the student’s shoulder Test administrators should NEVER read the reading passages. A CCOMMODATIONS - O RAL A DMINISTRATION

32. I TEMS C ONTAINING B OXED I NFORMATION All parts of the question and answer choice may be read aloud

33. I TEMS C ONTAINING C ONTENT S PECIFIC T ERMS Read aloud words, numbers or symbols in the same way as a student hears them in class

34. I TEMS C ONTAINING G RAPHICS IN A NSWER C HOICES All parts of the question and answer choice may be read aloud without aiding student in interpreting the information

35. I TEMS C ONTAINING G RAPHICS IN THE Q UESTION Read aloud words, numbers or symbols without aiding student in interpreting the information

36. D ICTIONARIES Must be provided to students taking STAAR: ◦English I & II (minimum 1:5 ratio) ◦Standard Dictionary ◦Dictionary/Thesaurus Combination ◦Bilingual or ESL Dictionary (Not considered a linguistic accommodation when used in accordance with the Dictionary Policy) ◦Sign Language Dictionary

37. C ALCULATORS Must be provided to students taking STAAR, STAAR A, STAAR L : –Algebra I (1:1 ratio) –Biology (1:5 ratio) –Calculators must be cleared to factory default settings

38. L INGUISTIC A CCOMMODATIONS STAAR (English)STAAR LSTAAR A Math Science Social Studies Bilingual Dictionary Extra Time Bilingual Dictionary Extra Time Bilingual Dictionary Extra Time Clarification of word meaning in English Reading Writing Reading: Dictionaries of Various Types Extra Time Writing: Clarification in English of word meaning in writing prompts NA Dictionaries of Various Types Extra Time Clarification of word meaning in English English I & II Dictionaries of Various Types Extra Time Clarification in English of word meaning in short answer questions & writing prompts NA Extra Time Clarification of word meaning in English

39. B ASIC T RANSCRIPTION If the student has the accommodation, complete the transcription and note on the top of the front of the answer document the reason and name of the person that transcribed Transcribed by Jodi Pafford due to IEP on 12/8/15

40. M ARK A CCOMMODATIONS ON THE A NSWER D OCUMENT Accommodations are marked if they are assigned to the student, not if the student used them

41. A NSWER D OCUMENTS Biology, Algebra I and US History answer documents will come precoded Student information will already be bubbled in English I & II answer documents will come with a precoded label

42. Mark the correct score code A - absent O - other S - score Substitute assessment HSEP (High School Equivalency Program) M ARKING A NSWER D OCUMENTS Test date must be filled in December answer documents will have a bubble for test version.

43. A NSWER D OCUMENTS - H AND G RIDDING When hand gridding answer documents, ensure that ALL information has been filled in and ALL bubbles have been marked Local ID must be right justified. NO leading or following zeros. All demographic information bubbles must be filled in. Do not leave any blank.

44. Documentation Documents required to bring with you at time of material return: Incidents Reports/Documentation (Bring original; keep a copy on campus) “O” Code Documentation (Bring original; keep a copy on campus) Demographic and Program Verification Form (Bring original; keep a copy on campus) Record of Transcribed Answer Documents (Bring original; keep a copy on campus) Seating Charts (RAAD Office will not keep; bring for reference) Accommodations Roster (RAAD Office will not keep; bring for reference) Documents required to maintain for a period of five years following a test administration: Training Sign-in Sheets Signed security oaths Seating charts Investigation and documentation of testing irregularities Material control logs Material inventory from Pearson/ETS

45. P REPARING EOC M ATERIALS FOR R ETURN Verify that no answer documents have inadvertently been left in test booklets Verify that all test booklets and answer documents are accounted for All secure test booklets must be put in serial number order for return to the district (still waiting on Test Hound to tell us how/if we can use them for tracking booklets for December 2015) Make sure that any transcribing that is required for special testing situations has been completed and documented on the answer document and tracking form

46. Make sure the correct score code is marked on each answer document, test version has been marked and test booklet number has been indicated. Check that the test date has been entered Verify that student information and accommodations coding on answer documents is accurate Shred all scratch paper that has been written on Shred all supplemental aides that were written on P REPARING EOC M ATERIALS FOR R ETURN

47. R ETURN AND C HECK I N Answer documents - in alphabetical order with hand-gridded on top of each Class Answer documents - accounted for with Class ID sheets. VOIDS under Voided Document Identification Sheet

48. C AMPUS & C LASS I DENTIFICATION S HEETS Campuses should have one Campus (pink) ID sheet and at least one Class (green) ID Sheet for each test subject Place one band around each subject test type and label the band with the home campus name

49. Write VOID/Use stamp on any precoded answer document that was not used Subjects do not have to be separated under different header sheets The band should list VOIDS on the Test Subject line County- District Number 061-911 Fill out all information

50. The following govern test security  Texas Education Code (TEC) Chapter 39, Subchapter B  Texas Administrative Code (TAC) 19 Subchapter 101, Assessment  Family Educational Rights and Privacy Act of 1974 (FERPA)  Texas Penal Code 37.10 - Tampering General Security Information

51. Penalties for Prohibited Conduct Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term Issuance of an inscribed or non-inscribed reprimand Suspension of a Texas educator certificate for a set term Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

52. Paraprofessionals CANNOT be used as test administrators CANNOT relieve test administrators for breaks CAN be used to take students to lunch without being with a test administrator CAN be used as hallway or restroom monitors – cannot be working on anything while monitoring hallways or restroom

53. Security Oaths TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test

54. Security and Confidentiality  Account for all secure materials before, during, and after each test administration  Protect the contents of all tests booklets and student answer documents  No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals and the bottom portion of the oath has been signed

55. Testing Irregularities Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities Procedural ExamplesSerious Examples Improper accounting for secure materialsDirectly or indirectly assisting students with responses to test questions Eligibility ErrorTampering with student responses Monitoring ErrorViewing secure content IEP Implementation IssueDiscussing test content, student responses or student performance Procedural ErrorFormally or informally scoring student tests Duplicating or recording test content

56. Active Monitoring Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator and administrators. What is NOT active monitoring? Anything that takes the test administrator’s attention away from the students during testing. Examples include:  Working on the computer or checking email  Reading a book, magazine, or newspaper  Grading papers or working on lesson plans  Leaving the room without a trained substitute test administrator in the room  Leaving students unattended during meals or breaks

57. Ensure each student receives the correct assessment and testing material(s) Emphasize and verify active monitoring Ensure all testing personnel understand that they may NOT: provide assistance view the tests without authorization discuss confidential student information check for strategies Reduce the risk of having an irregularity! During test administration:

58. Reduce the risk of having an irregularity! After test administration No unauthorized viewing (only TEA may permit) No scoring of student responses No discussion of confidential student information No erasing stray marks or darkening response ovals No copying of students answer documents Account for all test materials No opening answer documents to view answers

59. Pitfalls to Avoid: Assigning a student the incorrect assessment or student authorization form Failing to give appropriate accommodation(s) Improper (or nonexistent) monitoring Leaving secure materials unattended Failure to report a testing irregularity

60. Reporting & Documentation If you become aware of any irregularities, contact the DTC immediately with the who, when, where, what and why. If the irregularity is deemed an incident the following documentation is required:  Incident Report Cover Sheet  Staff Incident Report Page(s)  Signed statement(s) from individual(s) involved (typed, printed and signed name and dated)  Statements should not include names of student

61. A test irregularity is reported to you If the irregularity is ruled an incident obtain statements, fill out incident form and submit both to the DTC Follow up with an action plan to correct the error Keep a copy of the incident form and statements Remain calm! Get the facts, secure any evidence and determine the necessary steps Scan statements and incident form to the DTC by the end of the day the incident occurred Statements from adults must be typed, dated and signed Do not discuss with anyone until cleared by the DTC Assess the situation, investigate and contact the DTC Assess the situation and contact the DTC Reporting Irregularities

62. Fill out incident form completely All statements will be typed, dated and signed All statements are due the day of the incident or day the incident is discovered

63. Test Hound - You must use for all logistic planning, seating chart, and scanning of booklets - If you need assistances, call

64. Complete Logistics - Add rooms, add students, and add teachers - Set up by accommodations and settings - Verify all students are assigned to required assessments and accommodations are correct -

65. Reports - Seating charts are under Material Control Forms in reports - Master Materials list is new and will show all materials in/out for signatures

66. Scanning - Required ◦Materials should be scanned into inventory within 48 hours of materials delivery. ◦After testing, all booklets (used and unused) must be scanned before placing in boxes.

67. QUESTIONS - Contact the department if you have questions ◦Jodi Pafford -50062 ◦Ronda Cagle -50083