Asset Preservation Program OSPI School Facilities and Organization November, 2010 Scott Back & Tom Kuehn, Union High School, Camas WA Updated Version 11-15-10.

Asset Preservation Program OSPI School Facilities and Organization November, 2010 Scott Back & Tom Kuehn, Union High School, Camas WA Updated Version 11-15-10

1. Evolution of the State Maintenance Policy 2. The Asset Preservation Program 3. Questions or Comments

In early 1990’s State Board of Education crafted a maintenance policy framework 2. 2% Rule (WAC 392-347-023) is adopted. 1.30 year building life A school shall be ineligible for state assistance if the total expenditures for maintenance of plant and equipment for that facility during the 15 year period immediately preceding the project application was below one-half of one percent of the total of the annually determined building replacement value during the same period. (Filed in 1991 to affect post 1993 buildings) 3. An expenditure and accounting rule.

1994 Accounting for 15 years prior 199519961997199819992000200120022003200420052006200720082009 20102011201220132014201520162017201820192020202120222023 20242025 30 Years 15 YearsProject Accepted 202620272028202920302031203220332034203520362037 20382039 40 Years Accounting for 25 years prior 2% Rule Basic Timeline Roof Rpr/Rpl

 The 2% Rule problems...  OSPI’s two major goals:  State Board of Education’s goal...  Fifteen years with the 2%... Transition from the 2% Rule to the Asset Preservation Rule  Accounting Rule to a Performance Rule

1. Maintain the SBE intent. 2. Replacement rule non-burdensome. The result was the... Asset Preservation Program

The 2% Rule was revised in May of 2009 with the “Asset Preservation Rule” (APR) (WAC 392-347-023) which...... strongly encourages the maintaining of State assisted New and New-in-Lieu school construction projects by: Requiring that districts participate in the “Asset Preservation Program” (APP) as one of the eligibility requirements for State funded construction assistance.

Asset Preservation Program ( APP ) 2. To whom does it apply? 1. What is it? 3. How will it affect you? 4. Some program details 5. How does it affect funding eligibility? 6. When does this go into effect? 8. What might be on the horizon? 7. What’s next for the APP?

 Encourages facility maintenance of state assisted projects. Asset Preservation Program  Ties maintenance to future state funding.  There are three basic components to the program: 1. A commitment by the district administration... 2. The implementation of an Asset Preservation System. 3. Participation in a system of performance accountability and reporting. What is it?

 State assisted Modernizations and Additions are exempt from compliance with the APP Rule. ******  Any New or New-in-Lieu  Any facility constructed with only local funding is exempt. ****** Separate buildings, N/L-Mods 75/25  The next three slides show a list of the 1994 and 1995 projects that we have identified. If we do not identify your building you are not exempt from compliance. It is your responsibility to enter the program!  Skill Centers and Transportation Co-ops must comply.  All facilities accepted after 1995 must also comply. Asset Preservation Program To whom does it apply?

DistrictProjectType Battleground SD HS Center for Agriculture New Construction Bremerton SD Mt. View Middle New Construction Burlington SD Bay View Elementary Cle Elum/Roslyn SD Elementary/High School New Construction Colville SD High School New Construction Everett SD Gateway Middle New Construction Evergreen SD Pioneer Elementary Federal Way SD Green Gables Elementary Federal Way SD Rainier View Elementary Finley SD Finley Elementary Kennewick SD Amistad Elementary Kennewick SD Horse Heaven Hills Middle Kent SD Cedar Heights Junior Kent SD Surprise Lake Elementary Northshore SD Kokanee Elementary North Thurston SD River Ridge High Riverview SD Cedarcrest High New Construction Arlington SD Kent Prairie Elementary New Construction January 1, 1994 to December 31, 1994

DistrictProjectType Bellingham SD Kulshan Middle New Construction Cheney SD** Cheney High New in Lieu -- Addition Everett SD Cascade High Kent SD Sawyer Woods Elementary New Construction Kent SD Meadow Ridge Elementary New Construction Lakewood SD English Crossing Elementary New Construction Marysville SDAllen Creek Elementary Medical Lake SD Medical Lake Elementary Mukilteo SD Kamiak High New Construction Bainbridge Island SD Commodore Middle New Construction January 1, 1995 to December 31, 1995 Tacoma SD Sheridan Elementary Tumwater SD Bush Middle University Place SD Evergreen Primary Vancouver SDEleanor Roosevelt Elementary Wenatchee SD Foothills Middle Yelm SD Mill Pond Intermediate New Construction

Tacoma SD Manitou Elementary New in Lieu Tahoma SD Glacier Park Elementary New Construction Spokane SD Logan Elementray New in Lieu North Kitsap SD Vinland Elementary Puyallup SD Ballou Junior Puyallup SD Woodland Elementary Renton SDLakeridge Elementary Spokane SD Stevens Elementary Spokane SD Hamblen Elementary New Construction New in Lieu New Construction Mukilteo SD Endeavor Elementary North Kitsap SD Richard Gordon Elementary New Construction All Other Buildings Board Accepted After December 31, 1995 Check with OSPI School Facilities for a list of your district’s APP buildings.

We need you to verify: 1. If the project is a state assisted New or N/L building, board accepted after December 31, 1993, it needs to be in the Asset Preservation Program as a requirement of eligibility for state assistance after it reaches 30 years of age. Administration, commons, library, and classrooms Classrooms Gym Entire building built New or N/L after 1993 APP? Yes. Buildings 1994 to 2010

We need you to verify: 2. If the project on the list is an state assisted addition, is it a stand alone building or is it attached to another building? If it is a stand alone building it needs to be a part of the APP. Main Building Attached Addition Stand Alone Addition Covered or Enclosed Walkway APP? Yes. APP? No. Buildings 1996 to 2010

3. If the project on the list is a state assisted mod and an Addition or N/L, is the mod square footage 25% of the total project or less? If it 25% or less, then the whole project needs to be a part of the APP. APP? Yes.APP? No. Addition or New - In - Lieu 75% Mod =>25% 70% Mod 30% We need you to verify: Buildings 1996 to 2010 Addition or New - In - Lieu

 Very little effect if...  You will need to comply if... Asset Preservation Program How will it affect you?

Asset Preservation Program (APP) Components – April, 2010 Board Reso., District Policy & Procedures Asset Preservation System APR Accountability Educational Adequacy Asset Preservation District Accountability Targeted Standards Reporting System Match Ineligible School Board Review Policy Procedures OSPI Review BC Standard Community Review Building Assessments ( Reporting ) 1. Board Resolution, Policies and Procedures 2. Asset Preservation System 3. Accountability Asset Preservation Program Some program details

1. Board Resolution 2. Asset Preservation System 3. Accountability Policies Procedures Plan Building Condition Evaluation Annual Report Annual Report to Board Six Year Report to Board & OSPI State Construction Funding Eligibility Asset Preservation Program (APP) Components

1. Board Resolution Asset Preservation Program (APP) Components Policies Procedures **Note: Blanket Resolution ** 2. Asset Preservation System 3. Accountability Plan Building Condition Evaluation Annual Report Annual Report to Board Six Year Report to Board & OSPI State Construction Funding Eligibility

No _____________ School Facilities Whereas, the school district is committed to preserve the district’s facilities in a safe, healthful and educationally effective manner that is compliant with applicable codes and requirements; and Whereas, the superintendent or his/her designee shall oversee the development of an Asset Preservation System (APS) with supporting policies and procedures to comply with all requirements of the Asset Preservation Rule (APR) (WAC 392-347- 023); and Whereas, the APS shall provide for the preservation of district facilities by employing a system of processes, to include but not limited to predictive and preventative, repairs, maintenance, and re-conditioning; and Whereas, the APS shall also include a yearly and six year evaluation and reporting process to comply with the requirements that facilities sustain their expected life cycle, and include a commitment to implement an APS in all facilities constructed with state matching funds and accepted after December 31, 1993; Now, therefore, be it resolved that the Board of Directors of the ___________ School District does hereby certify the aforementioned findings to the Office of the Superintendent of Public Instruction. Educational Equity Asset Preservation District Accountability APP Sample Board Resolution ( WSSDA, OSPI )

1. Board Resolution Asset Preservation Program (APP) Components Policies Procedures 2. Asset Preservation System 3. Accountability Plan Building Condition Evaluation Annual Report Annual Report to Board Six Year Report to Board & OSPI State Construction Funding Eligibility

OPERATIONS AND MAINTENANCE OF SCHOOL PROPERTY 1. Facilities Maintenance The superintendent shall provide for a program to maintain the district physical plant and grounds by way of a continuous program of repair, maintenance and reconditioning. Budget recommendations shall be made each year to meet these needs and any such needs arising from an emergency. 2. Infrastructure Management The _________board of directors also desires to maintain the infrastructure of district facilities. In order to assure state funding, for facilities constructed new or new in lieu after 1993, the board of directors will adopt an asset preservation program (APP). The APP will preserve the district facilities by employing a system of predictive, preventative, and proactive processes. Annually, the superintendent will report to the board on the condition of the facilities and the effectiveness of the APP. Every sixth year an independent assessment will be conducted and reported to the board and the Office of Superintendent of Public Instruction. Additionally, the superintendent will develop a process to evaluate all pre-1994 facilities for possible participation in the asset preservation program. For initial participation in the APP, the board will submit a resolution to the Office of Superintendent of Public Instruction committing the district to implement the program. The superintendent will develop procedures for the asset preservation program. APP Sample Policy ( WSSDA )

1. Board Resolution Asset Preservation Program (APP) Components Policies Procedures 2. Asset Preservation System 3. Accountability Plan Building Condition Evaluation Annual Report Annual Report to Board Six Year Report to Board & OSPI State Construction Funding Eligibility

APP Sample Procedures ( OSPI, WSSDA ) 1. The director of Maintenance shall be responsible to conduct a Building Condition Evaluation on each APP eligible facility by August 15 th of each year. 2. The facilities director shall be responsible to prepare a report on each APP eligible facility and present it to the Board of Directors on or before April 1 of each year. 3.... 4.... 5.... etc.

1. Board Resolution 2. Asset Preservation System 3. Accountability Policies Procedures Plan Building Condition Evaluation Annual Report Annual Report to Board Six Year Report to Board & OSPI State Construction Funding Eligibility Asset Preservation Program (APP) Components

Asset Preservation System ( APS ) Components 1. Plan Preventative & Predictive What You are Currently Doing... Plus Your Decision --- Meet the Standard Model Plan

2. Building Condition Evaluation OSPI BCE Pilot Plan Other - Electronic Asset Preservation System ( APS ) Components 1. Plan Preventative & Predictive What You are Currently Doing... Plus Your Decision --- Meet the Standard Model Plan

OSPI Building Condition Evaluation Summary Form

Aberdeen School District A J West Elementary Site Projects Central Park Elementary McDermoth Elementary Robert Gray Elementary A J West Elementary Central Park Elementary McDermoth Elementary Robert Gray Elementary Almira School District Amanda Park School District Anacortes School District Arlington School District Asotin School District Auburn School District Aberdeen School District Adna School District Almira School District Amanda Park School District Anacortes School District Arlington School District Building ConditionFile AttachmentsApproveChange / Add COMPONENT Building:Use: RATING Main Foundation Ex Windows Good Roof Good Ex Doors Fair Int. Walls Good Int. Doors Good Ceilings Fair Plumbing Good Fire System Fair HVAC Good Water Supply Good Controls Good Ex Walls Good Lighting Good Electrical Good Deficiencies/Causes Component Rating Overall Bldg Rating: GoodOff., Lib, Com Inventory Building Condition Building Profile: Administration Inventory & Condition of Schools (ICOS)

Standard Foundation Slab on Grade Basement Walls Floor Construction Roof Construction Exterior Walls Exterior Windows Exterior Doors Roof Coverings Roof Openings Partitions Interior Doors Stair construction Wall Finishes Floor Finishes Ceiling Finishes Elevators & Lifts Plumbing Fixtures Water distribution A1010 A1030 A2020 B1010 B1020 B2010 B2020 B2030 B3010 B3020 C1010 C1020 C2010 C3010 C3020 C3030 D1010 D2010 D2020 6.5 % 5.5 % 0.0 % 10.5 % 2.75 % 3.25 % 3.0 % 4.5 % 0.0 % 4.5 % 2.5 % 1.0 % 1.5 % 3.0 % 2.5 % 0.0 % 4.0 % 1.5 % Rain Water Drainage HVAC Equipment HVAC Distribution & Contrl Fire Protection Systems Electrical Serv & Distrib Lighting & Branch Wiring Comm & Security Systems Emergency Electrical Syst Institutional Equipment Commercial Equipment Fixed Furnishings Total D2040 D3020 D3040 D4010 D5010 D5020 D5030 D5090 E1020 E1030 E2010 0.5 % 4.5 % 3.0 % 2.5 % 12.5 % 6.75 % 3.25 % 0.5 % 4.0 % 0.5 % 4.5 % 100.00 % Building Profile – Administration 1 Story ~~ Component Level Sanitary Waste D20301.0 % Local Construction SF Cost$235.00 Building Square Footage23,567 SF Estimated Replacement Cost$5,538,245 Equals

Aberdeen School District A J West Elementary Site Projects Central Park Elementary McDermoth Elementary Robert Gray Elementary A J West Elementary Central Park Elementary McDermoth Elementary Robert Gray Elementary Almira School District Amanda Park School District Anacortes School District Arlington School District Asotin School District Auburn School District Aberdeen School District Adna School District Almira School District Amanda Park School District Anacortes School District Arlington School District Building ConditionFile AttachmentsApproveChange / Add COMPONENT Building:Use: RATING Main Foundation Ex Windows Good Roof Good Ex Doors Fair Int. Walls Good Int. Doors Good Ceilings Fair Plumbing Good Fire System Fair HVAC Good Water Supply Good Controls Good Ex Walls Good Lighting Good Electrical Good Deficiencies/Causes Component Rating Overall Bldg Rating: GoodOff., Lib, Com Inadequate Flow Moisture Penetration Opening in Wall Sagging Settlement Deterioration Ventilation Temperature Changes Other Broken Utilities Condensation Design Loads Leakage Occupancy Changes Drainage Soils Surface Water Other DEFICIENCESCAUSES Foundation Inventory Building Condition Building Profile: Administration Inventory & Condition of Schools (ICOS)

Aberdeen School District A J West Elementary Site Projects Central Park Elementary McDermoth Elementary Robert Gray Elementary A J West Elementary Central Park Elementary McDermoth Elementary Robert Gray Elementary Almira School District Amanda Park School District Anacortes School District Arlington School District Asotin School District Auburn School District Aberdeen School District Adna School District Almira School District Amanda Park School District Anacortes School District Arlington School District Building ConditionFile AttachmentsApproveChange / Add COMPONENT Building:Use: RATING Main Foundation Ex Windows Good Roof Good Ex Doors Fair Int. Walls Good Int. Doors Good Ceilings Fair Plumbing Good Fire System Fair HVAC Good Water Supply Good Controls Good Ex Walls Good Lighting Good Electrical Good Deficiencies/Causes Component Rating Overall Bldg Rating: GoodOff., Lib, Com Inadequate Flow Moisture Penetration Opening in Wall Sagging Settlement Deterioration Broken Utilities Condensation Design Loads Leakage Occupancy Changes Roof Drainage DEFICIENCESCAUSES ROUTINE MAINTENANCE: No apparent deficiencies or problems. Routine maintenance adequate to preserve or maintain. MINOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use MAJOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use REPLACEMENT: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use GOOD (1) FAIR (2) POOR (3) UNSAT (4) RATING Foundation Inventory Building Condition Building Profile: Administration Inventory & Condition of Schools (ICOS)

Inadequate Flow Moisture Penetration Opening in Wall Sagging Settlement Deterioration Broken Utilities Condensation Design Loads Leakage Occupancy Changes Roof Drainage DEFICIENCESCAUSES ROUTINE MAINTENANCE: No apparent deficiencies or problems. Routine maintenance adequate to preserve or maintain. MINOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use MAJOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use REPLACEMENT: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use GOOD (1) FAIR (2) POOR (3) UNSAT (4) RATING Foundation 90% 60% 30% 0% Rating on the Component Level

Aberdeen School District A J West Elementary Site Projects Central Park Elementary McDermoth Elementary Robert Gray Elementary A J West Elementary Central Park Elementary McDermoth Elementary Robert Gray Elementary Almira School District Amanda Park School District Anacortes School District Arlington School District Asotin School District Auburn School District Aberdeen School District Adna School District Almira School District Amanda Park School District Anacortes School District Arlington School District Building ConditionFile AttachmentsApproveChange / Add COMPONENT Building:Use: RATING Main Foundation Good Ex Windows Good Roof Good Ex Doors Fair Int. Walls Good Int. Doors Good Ceilings Fair Plumbing Good Fire System Fair HVAC Good Water Supply Good Controls Good Ex Walls Good Lighting Good Electrical Good Deficiencies/Causes Component Rating Overall Bldg Rating: GoodOff., Lib, Com Inadequate Flow Moisture Penetration Opening in Wall Sagging Settlement Deterioration Broken Utilities Condensation Design Loads Leakage Occupancy Changes Roof Drainage DEFICIENCESCAUSES ROUTINE MAINTENANCE: No apparent deficiencies or problems. Routine maintenance adequate to preserve or maintain. MINOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use MAJOR REPAIR: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use REPLACEMENT: Slight soiling or discoloration visible. Prompt correction can bring surfaces back to good appearance and routine maintenance capable of preserving use GOOD (1) FAIR (2) POOR (3) UNSAT (4) RATING Foundation Inventory Building Condition Building Profile: Administration Inventory & Condition of Schools (ICOS)

DRAFT Category Total Sample Building Condition Report District:Building: County:Year Built:Sq. Ft. Enrollment:School: Grade level:Report Date: Inspection Date: Other: Building # SITE INVENTORY DATA BUILDING CONDITION DATA StructuralElectricalMechanicalHVACRoofHealth & Safety FoundationBeams & ColumnsExteriorsWindows & DoorsCategory TotalOtherMain ServiceDistribution PanelsLoad CalculationsLightingFixturesFixed EquipmentElevators & LiftsKitchen EquipmentVocational EquipmentPlay StructuresCategory TotalHeating & Cooling UnitsAir HandlersControlsFiltersLubricationCategory TotalSurfacePenetrationsGuttersDownspoutsVentilationCategory TotalADAAir QualityWater QualitySprinkler SystemAlarm SystemsCategory Total Deficiencies & Causes Description: Estimated Repair Date: Estimated Cost: Inspected By:Total Score:Adjusted Score (Total Score / 3) = 40 Possible Points50 Possible Points60 Possible Points 40 Possible Points50 Possible Points AVSD #01 Apple Red Apple ES K-6 Main 51,143 N/A 1995 8-15-10478 3-15-11 86865 3310 7876 38 65644 25 98999 44 9 10 999 46 99989 44 77230 Play structures have cracks in the slides and platforms, 12-15-10 $2,200

DRAFT Sample Building Condition Standard ( BCS ) Building Condition Scoring Standard YearScoring Standard Range 199 to100 298 to 99 397 to 98 496 to 97 595 to 96 6 791 to 92 889 to 90 987 to 88 1085 to 86 Building Condition Scoring Standard YearScoring Standard Range 1183 to 84 1280 to 83 1378 to 79 1476 to 77 1574 to 75 1672 to 73 1770 to 71 1867 to 70 1965 to 66 2063 to 64 Building Condition Scoring Standard YearScoring Standard Range 2161 to 62 2259 to 60 2357 to 58 2454 to 57 2552 to 53 2650 to 51 2748 to 49 2846 to 47 2944 to 45 3040 to 44 92 to 95 Failure to meet BCS at year 18 initiates having to implement a Facility Improvement Plan. Failure to meet BCS at year 12 initiates a warning that the district is in danger of having to implement a Facility Improvement Plan (FIP).

DRAFT Sample Facility Improvement Plan ( FIP ) Buildings that have received a warning in the twelfth year of their APP, that they have fallen below the Building Condition Standard (BCS), shall have until the next certified reporting period (year 18) to bring their building up to standard. If, in the eighteenth year they have not made the necessary improvements to meet the Building Condition Standard, they must implement a Facility Improvement Plan (FIP) for the building in question. The FIP shall consist of the following components: A detailed description of the deficiencies that led to the failure to meet standard. A detailed description of how those deficiencies will be corrected. A detailed financial plan on how the improvement shall be funded. An annual report detailing the adequate yearly progress made towards reaching the BCS and an accounting of the maintenance expenditures in support of the FIP. Buildings that fail to meet the standard at the 30 th year shall have their state assistance reduced by 2% per BCS point below standard, to a maximum of 20%. Buildings that would have a reduction of more than 20% shall be ineligible for state assistance.

DRAFT Sample Building Condition Standard ( BCS ) Building Condition Scoring Standard YearScoring Standard Range 199 to100 298 to 99 397 to 98 496 to 97 595 to 96 6 791 to 92 889 to 90 987 to 88 1085 to 86 Building Condition Scoring Standard YearScoring Standard Range 1183 to 84 1280 to 83 1378 to 79 1476 to 77 1574 to 75 1672 to 73 1770 to 71 1867 to 70 1965 to 66 2063 to 64 Building Condition Scoring Standard YearScoring Standard Range 2161 to 62 2259 to 60 2357 to 58 2454 to 57 2552 to 53 2650 to 51 2748 to 49 2846 to 47 2944 to 45 3040 to 44 92 to 95 Failure to meet BCS at year 18 initiates having to implement a Facility Improvement Plan. Failure to meet BCS at year 12 initiates a warning that the district is in danger of having to implement a Facility Improvement Plan (FIP).

3. Annual Report Condition of the Building (s) Other – Building Deficiencies, Budget Requests, etc. 2. Building Condition Evaluation OSPI BCE Pilot Plan Other - Electronic Asset Preservation System ( APS ) Components 1. Plan Preventative & Predictive What You are Currently Doing... Plus Your Decision --- Meet the Standard Model Plan

DRAFT As a requirement of the Asset Preservation Program, applicable school district facility or maintenance departments must report annually on the condition of qualifying buildings. This is designed to be a self assessment. Sample APP Annual & Six Year Report Additionally, every six years, a report from a certified evaluator must be presented to the school board and to OSPI. The minimum data required in these reports are listed below: 1. The building condition score. 2. Changes to the building inventory. 1. Major maintenance projects conducted in the building. 2. Annual maintenance, custodial and capital expenditures for the building and what percentage the expenditures were of the annual district budget. 3. Potential issues that need to be addressed and estimate of cost and timelines. 4. System preventative and predictive actions performed during the year. 5. Health & Safety issues that were addressed or are needed. 7. Resource conservation measures instituted and the savings experienced. 6. Risk management issues that were addressed or are needed. Required by APP: District’s discretion: 1. What facilities would like the board to know. 2. What the board would like to know from facilities. Examples:

APR Accountability ( Overview ) OSPI Review A certified report to the School Board and to OSPI on the condition of buildings and the effectiveness of the APS shall be given every six years. This report will measure the condition of the district’s buildings against a Building Condition Standard which is an assessment tool for determining compliance with asset preservation and state assistance eligibility. Building Condition Standard This standard was developed and based on best practices realized in the building design, engineering, construction and maintenance industries. It lays out a scoring system based on the yearly depreciation of building systems and infrastructure. Annual Building Condition assessments will be measured by this standard. School Board Review A report to the School Board on the condition of buildings and the effectiveness of the APS shall be given each year. This report is to keep the district informed about facility issues that need to be addressed thereby ensuring that districts are being good stewards of the assets provided through the investment of public funds in school facilities. Community Review The community will be able to be present at the school board meeting to hear the annual report on the condition of the district’s facilities. This will allow them to see what the district is doing to preserve the taxpayer’s investment in their facilities and help them understand where new expenditures might need to be budgeted.

State Construction Funding Eligibility 1. Participate in the Asset Preservation Program. 2. Pass a school board resolution. Failure to participate in the APP will cause that facility to be ineligible for state construction funding assistance. (SBE) Failure to maintain the minimum Building Condition Standard will reduce the amount of state construction funding assistance and could, potentially, make the building ineligible for any state construction funding assistance. (SBE) Asset Preservation Program How does it affect funding eligibility? 3. Implement an Asset Preservation System. 4. Conduct annual building condition evaluations. 5. Meet the minimum Building Condition Standard. 6. Report annually and every six years.

MayJunJulAprMayJunJulAugSepOctNovDec 20092010 JanFebMarAprMayJunJulAugSepOctNovDecJanFebMarApr 2011 Asset Preservation Rule enacted May 28, 2009 Asset Preservation Rule Implementation Timeline (For all state funded new and new-in-lieu facilities accepted after December 31, 1993, and before January 1, 1995.) Board Resolution adopted for 1994 buildings by December 31, 2009 Asset Preservation System adopted by January 1, 2011 Asset Preservation Program first annual report due by April 1, 2011 1994 Facilities When does this go into effect?

MayJunJulAprMayJunJulAugSepOctNovDec 20092010 JanFebMarAprMayJunJulAugSepOctNovDecJanFebMarApr 2011 Asset Preservation Rule enacted May 28, 2009 Asset Preservation Rule Implementation Timeline (For all state funded new and new-in-lieu facilities accepted after December 31, 1994, and before January 1, 1996.) Board Resolution adopted for 1995 buildings by June 30, 2010 Asset Preservation System adopted by January 1, 2011 Asset Preservation Program first annual report due by April 1, 2011 1995 Facilities

MayJunJulAprMayJunJulAugSepOctNovDec 20092010 JanFebMarAprMayJunJulAugSepOctNovDecJanFebMarApr 2011 Asset Preservation Rule enacted May 28, 2009 Asset Preservation Rule Implementation Timeline (For all state funded new and new-in-lieu facilities accepted after December 31, 1995.) Board Resolution adopted by January 1, 2011 Asset Preservation System adopted by January 1, 2011 Asset Preservation Program first annual report due by July 1, 2011 After 12/31/1995

MayJunJulAprMayJunJulAugSepOctNovDec 20092010 JanFebMarAprMayJunJulAugSepOctNovDecJanFebMarApr 2011 Asset Preservation Rule enacted May 28, 2009 Asset Preservation Rule Implementation Timeline (For all state funded new and new-in-lieu facilities accepted after December 31, 1995.) Board Resolution adopted by January 1, 2011 Asset Preservation System adopted by January 1, 2011 The Asset Preservation Programs first annual report due date is likely to be extended in order to use the new Inventory and Condition of Schools System (ICOSS) now under development. Option for 1994 - 2010 Facilities

A Building Condition Standard (target date is 12/1/10). A Pilot Building Condition Evaluation process (target date is 1/31/10). Asset Preservation Program What’s next for the APP?

Board Reso., District Policy & Procedures Asset Preservation System APR Accountability Educational Adequacy Asset Preservation District Accountability Targeted Standards Reporting System Match Ineligible School Board Review Policy Procedures OSPI Review BC Standard Community Review Building Assessments ( Reporting ) Asset Preservation Program (APP) Components – June, 2009 Asset Preservation Program What might be on the horizon?

Asset Preservation Program (BCE) Inventory (OSPI, DSHS) Mapping (WASPC) Energy Training Risk Management Health & Safety Rules High Performance Data System CertificationOther? REQUIREDOPTIONAL Efficiency Additional Tools Model Programs

Inventory & Condition of Schools (ICOS) SCAP Module APP Module WSSP Module DOH Module Energy Module Study & Survey Annual Report D-Forms Reporting Health Rules Safety Rules Project Budgeting Module BCE Board Resolution APS Possible Statewide Model PDM Module Fire Lockdown Earthquake Flood

If you have questions or want to provide comments on this information please contact: Tom Kuehn 360-725-6221 ~ tom.kuehn@k12.wa.us School Construction Assistance Program Asset Preservation Program Scott Black 360-725-6268 ~ scott.black@k12.wa.us

Asset Preservation Program OSPI School Facilities and Organization November, 2010 Scott Back & Tom Kuehn, Union High School, Camas WA Updated Version 11-15-10.

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Asset Preservation Program OSPI School Facilities and Organization November, 2010 Scott Back & Tom Kuehn, Union High School, Camas WA Updated Version 11-15-10.

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Presentation on theme: "Asset Preservation Program OSPI School Facilities and Organization November, 2010 Scott Back & Tom Kuehn, Union High School, Camas WA Updated Version 11-15-10."— Presentation transcript:

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