1. Part-financed by the European Union Reporting system Joint Technical Secretariat Information Seminar for Latvian Project Partners Riga, 29 April 2009

2. 2Information Seminar for Latvian Project Partners, Riga, 29 April 2009 1.Reporting templates 2.Project lifecycle 3.Financial Report 4.Activity Report Content

3. 3Information Seminar for Latvian Project Partners, Riga, 29 April 2009 1. Reporting templates  Preparation costs report  Progress report (MS excel format):  Financial Report (project expenditure)  Activity Report (achievement of milestones and outputs)  Final report

4. 4Information Seminar for Latvian Project Partners, Riga, 29 April 2009 PreparationContractingImplementationClosurePost- project ~ 17 months3 monthsfrom 12 to 36 months3 months No costs can be reported Limitations in BLs or WPs Eligible costs can be reported in all BLs and WPs 01/04/2008 MC decision 25/10/2008 31/12/2025 Project Lifecycle

5. 5Information Seminar for Latvian Project Partners, Riga, 29 April 2009 2. Financial report  Cover sheet  FR_1: Eligible expenditures to be co-financed  FR_2: Specification of budget line 2 “external services”  FR_3/FR_4: Specification of “Equipment” / “Investments” (BL4)  FR_5: Partners' eligible expenditure to be co-financed  FR_6: Interest income  FR_7: Revenues  FR_8: Complementary activities  FR_9: First level control confirmation

6. 6Information Seminar for Latvian Project Partners, Riga, 29 April 2009 3. The basis for the monitoring:  Grant contract Project data form

7. 7Information Seminar for Latvian Project Partners, Riga, 29 April 2009 What do we monitor?  project’s work plan  expected results of the project  main outputs of the project  project’s expenditure

8. 8Information Seminar for Latvian Project Partners, Riga, 29 April 2009 Content of the Activity Report  AR1: Information for publicity  AR2: Progress of the project implementation  AR3: Main outputs of the project  AR4: Indicators  Annexes: Annex to Progress Report no 1 Annex to Final Progress Report

9. Part-financed by the European Union Reporting system Vineta Grieķere Project Officer Rostislav Zatloukal Adviser for Audit and Control, Joint Technical Secretariat Information Seminar for Latvian Project Partners Riga, 29 April 2009

10. 10Information Seminar for Latvian Project Partners, Riga, 29 April 2009 1. Preparation costs report Submitted together with the first report Validated by the First Level Controller Only the amounts indicated in the Project Data Form can be reimbursed (BL1, BL2, BL3) Report Reporting period Deadline for submission Start dateEnd date Preparation costs31.05.200724.10.200801.11.2009 Progress report 125.10.200831.07.200901.11.2009

11. 11Information Seminar for Latvian Project Partners, Riga, 29 April 2009 2.1 First Progress report Partnership agreement (costs cannot be reported without) Definition of indicators (Annex to Progress Report 1) Preparation costs report Validated by the First Level Controller First Level Control designation certificate (not relevant for LV) Report Reporting period Deadline for submission Start dateEnd date Progress report 125.10.200831.07.200901.11.2009

12. 12Information Seminar for Latvian Project Partners, Riga, 29 April 2009 2.2 Progress report Templates sent out to the projects 1 month prior the end of the reporting period by the JTS Project expenditures in compliance with the principle of real costs Amounts must be denominated in EURO Rounding to two digits after comma Activity and Financial Report must be validated by the First Level Controller of the lead partner Report Reporting period Deadline for submission Start dateEnd date Progress report 125.10.200831.07.200901.11.2009 ………… Progress report 501.02.201131.07.201101.11.2011

13. 13Information Seminar for Latvian Project Partners, Riga, 29 April 2009 Final report Expenditures of the last reporting period Closure costs (WP1 only!) Submitted within 3 months after the end of the project Final Annex (Result indicators) Validated by the First Level Controller Post project implementation Report Reporting period Deadline for submission Start dateEnd date Progress report 601.08.201124.01.201201.05.2012 Closure costs25.01.201224.04.201201.05.2012

14. 14Information Seminar for Latvian Project Partners, Riga, 29 April 2009

15. 15Information Seminar for Latvian Project Partners, Riga, 29 April 2009