1. CTMS Update Financial Training March 6, 2015

2. CTMS Printing Reports CTMS is not compatible with IE 11 Can Try to Use Another Browser (i.e. Firefox or Chrome) Financial Training will send out a fix Contact the Help Desk

3. Exception Error

4. Monthly Payroll - Weather Before the Import Remove any Subs from SubFinder Mon, Feb 16th Tues, Feb 17 th Wed, Feb 25 th Thur, Feb 26 th Feb 24 th Delayed Closing Announcements For Subs who reported before the announcement Pay ½ day FMLA Employees should be posted out for all days Remember to remove sub and supply time

5. What is a Charge Code An Account Identifier Links monies assigned to an expense to an account Sometimes known at GL Codes or Account Codes

6. Charge Codes Have to be correct: For Reporting Purposes CCSD Board and Constituents Grants State Verify your Charge Code before entering it

7. CCSD Charge Codes

9. Charge Codes When you might work with charge codes EAF SubFinder – In-Services Substitute Management – Verification Supplemental Pay

10. Charge Codes Employee Action Forms (EAF) Using in hiring at your location Obtain the charge code from the list on the PASS site on the Intranet Contact the Budget Department if you cannot find the correct charge code

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17. Charge Codes SubFinder Will need to be entered for In-Services Must be correct for the sub to be paid out of the correct account Be careful of the Misc Code Box

18. Charge Codes Using the Reason Drop Down Box All reasons in the drop down menu bar have an account code assigned to them. (Except for In-Service: Other Funds) Codes entered into the Misc Code Box will override the account code assigned to the reason in the drop down menu Incomplete information entered into the Misc Code Box will result in an exception in CTMS

19. SubFinder All Reasons in the Drop Down Menu (except for In-Service Other Fund) have an account code assigned to them

20. SubFinder – In-Services When Using In-Service: Other Fund Reason A charge code must be entered into the Misc Code box or an exception will occur when imported The charge code entered into the Misc Code box must be valid and in the proper format or an exception will occur when imported This include using: Appropriate “0”s Including the dashes Including the SKIP No additional characters Contact the Authorizing Personnel for the correct charge code

21. CTMS Exceptions

22. First Print out the Exception List Enter the Teacher Leave and Substitute Information

23. CTMS Exceptions Click the Resolve and Process Buttons Click Save

24. SubFinder – In-Service One Solution For In-Service Other Fund ONLY Allow the teacher to add the job to subfinder Directly add the absence and substitute including charge code into CTMS CTMS will provide instant feedback on valid code

25. Sub Management - Verification Use the Export to Excel Function

26. CTMS - Verification Leave and Sub Data is exported into Excel

27. CTMS - Verification Sort the Data to Isolate your In-Service Dates

28. CTMS - Verification Sort the Data to Isolate your In-Service Dates

29. CTMS - Verification Check your Charge Codes for Accuracy

30. CTMS – Supplemental Pay