1. Project Management for the “Non” Project Manager

2. Agenda  What is a project and who’s involved?  Project Charter  Project Organization Chart & Roles  Scope  Communication  Keys to success

3. What is a Project?  Not Everyday, routine, repetitive work  Major characteristics:  Has an established objective  Has a defined lifespan with a beginning and an end  Normally includes the involvement of several departments and professionals  Typically involves something never or rarely done before  Has specific time, cost, and performance objectives

4. Who is involved in a project?  Project Sponsor  Project Manager  Team Members  Stakeholders

5. A Successful Project Team…  A successful project team has some specific characteristics:  Competence  A clear, common goal  Commitment to the common goal  An environment within which everyone contributes and benefits  A supportive team/organizational structure  Alignment of project goals with organizational goals

6. Project Charter  What is it? It may include…  Name of project sponsor  Relationship between project and organization goals  Benefits of the project to the organization’s goals  Expected time frame of the work  A concise description of project objectives  The budget, allocations, and resources available to the team  The project manager’s authority  The sponsor’s signature

7. Project Organization

8. Project Scope  Vital to the success of the project  A key ingredient to a successful team  Scope creep can kill your project

9. Communications Plan  How will decisions be made?  Majority Rule  Consensus  Small Group/Committee  Leader/PM  How will you communicate primarily?  Phone  E-mail  Forums/bulletin boards  Meetings (online or in person)  What are the attendance policies for meetings?

10. Communications Plan  What other communications methods are acceptable?  How long should it take to respond to messages?  How do you track outstanding items?  How do you document decisions/actions?  Keep minutes?  Reports?

11. Project Success  Clear PM charter  Understood organizational chart  Leadership  Avoiding scope creep  Communication  Flexibility

12. What We’ve Covered  What is a project and who’s involved?  Project Charter  Project Organization Chart & Roles  Scope  Communication  Keys to success

13. Dale L. Trexler Chief Warrant Officer Four Deputy Knowledge Officer, US Army JAG Corps 2200 Army Pentagon Washington, DC 20310 571-256-4477 Dale.Trexler@us.army.mil Questions W. Sean Luman Director, Knowledge Management Bracewell & Giuliani LLP 711 Louisiana Street, Suite 2300 Houston, Texas 77002-2770 T: 713.221.1283 | F: 713.222.3283 sean.luman@bgllp.comsean.luman@bgllp.com | www.bgllp.comwww.bgllp.com Project Management Institute -- http://www.pmi.org/PMBOK-Guide-and- Standards.aspx http://www.pmi.org/PMBOK-Guide-and- Standards.aspx iPad apps for Project Management -- http://mastersinprojectmanagement.com /25-incredibly-useful-ipad-apps-for- project-managers http://mastersinprojectmanagement.com /25-incredibly-useful-ipad-apps-for- project-managers Software for Project Management -- http://www.web-based- software.com/project-management/ http://www.web-based- software.com/project-management/