1. 1 Training for Purchase Card Users and Approving Officials Environmentally Preferable Procurement

2. 2 HELP ME WITH THESE TERMS !  Affirmative Procurement Program  Environmentally Preferable Purchasing  Green Purchasing  Preferred Procurement

3. 3 Affirmative Procurement Program  Resource Conservation and Recovery Act of 1976 at Section 6002 established the Affirmative Procurement Program allowing EPA to designate products which Federal agencies would be required to acquire with recycled content  Farm Security and Rural Investment Act of 2002 established the Biobased Products Procurement Preference Program allowing USDA to designate products which Federal agencies would be required to acquire with biobased content

4. 4 Affirmative Procurement Program  Federal Acquisition Regulation was amended 11/07/2007 to add the Biobased Preference Program to the Affirmative Procurement Program so it became a program allowing EPA and USDA to designate products that Federal agencies are required to acquire with recycled or biobased content.

5. 5 Environmentally Preferable Procurement  DOE includes:  Affirmative Procurement plus:  Energy Efficiency Programs  EnergyStar and FEMP  Alternative Fuels and Alternative Fueled Vehicles  Non-Ozone Depleting Substances  Water Efficiency Program i.e. WaterSense  Electronic Products Environment Assessment Tool (EPEAT) Program  Sustainable Design/Green Buildings

6. 6 Green Purchasing Green Purchasing is an Internationally Accepted Term Synonymous with Environmentally Preferable Procurement

7. 7 Preferred Procurement  Within DOE, the Terms Preferred Procurement and Environmentally Preferable Procurement are Used Interchangeably

8. 8 Opportunity to Buy Green 2007 Government-Wide Statistics for the Purchase Card Program Purchase card spend- $18.7 billion Purchase card spend- $18.7 billion 283,861 cardholders 283,861 cardholders 26.5 million transactions 26.5 million transactions Important to include green purchasing in all purchase card training and manuals Important to include green purchasing in all purchase card training and manuals

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10. 10 Environmentally Preferable Purchasing  Environmentally preferable products or services have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose.

11. 11 Affirmative Procurement  The policy and practice of purchasing goods made with recycled or biobased materials  For Example – Paper with 30% Post Consumer Content

12. 12 Environmentally Preferable Products Include All of These  Alternative fuel vehicles and alternative fuels required by the Energy Policy Act of 2005 at http://www.afdc.energy.gov/afdc/ http://www.afdc.energy.gov/afdc/  Biobased products designated by the U.S. Department of Agriculture in the BioPreferred program. Biobased products are those designated by the United States Department of Agriculture (USDA) pursuant to the Farm Security and Rural Investment Act, 7 USC 8102. This coverage is part of the Affirmative Procurement Program found at FAR 23.4. USDA maintains a Home Page with the list of designated items at: http://www.biopreferred.gov/. http://www.biopreferred.gov/  Energy from renewable sources required by the Energy Policy Act of 2005 at http://www.eere.energy.gov/

13. 13 Environmentally Preferable Products Include All of These  Energy Star® products identified by DOE and EPA at http://www.energystar.gov/, as well as FEMP- designated energy-efficient products at http://www1.eere.energy.gov/femp/ http://www.energystar.gov/ http://www1.eere.energy.gov/femp/ http://www.energystar.gov/ http://www1.eere.energy.gov/femp/  EPEAT-registered electronic products. The EPEAT initiative is a relatively new initiative added to the Federal Acquisition Regulation in 2008. A Home Page has been established to identify environmentally preferable electronic equipment at: http://www.epeat.net. http://www.epeat.net  Non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program at http://www.epa.gov/ozone/snap/index.html. http://www.epa.gov/ozone/snap/index.html

14. 14 Environmentally Preferable Products Include All of These  Products with low or no toxic or hazardous constituents, consistent with section VIII.A of the implementing instructions for Executive Order 13423. Each agency is tasked by the Implementing Instructions to develop goals and a list of toxic chemicals, hazardous substances and other pollutants by January 24, 2008. Information on this is available at http://www.epa.gov/ecotox http://www.epa.gov/ecotox  Recycled content products designated in EPA’s Comprehensive Procurement Guidelines at http://www.epa.gov.cpg http://www.epa.gov.cpg  Water-efficient products, including those meeting EPA’s Water- Sense standards http://www.epa.gov/watersense/. EPA has already introduced some water efficient technology advancements but has others in process. More information is available at their Home Page. http://www.epa.gov/watersense/

15. 15 Affirmative Procurement and Environmentally Preferable Purchasing  When Biobased Products were added DOE was an early adopter of the U.S.D.A. Biobased Products Program  DOE Contracting Activities and Management Contractors were encouraged to acquire biobased products on a voluntary basis in advance of the mandatory biobased preference program  The Biobased Preference Program became effective 11/07/2007. As a practical matter, agencies have a 1 year period to implement as USDA adds new products to their Program.

16. 16 Biobased Product Categories  Adhesive/Mastic Removers  Carpet/Fibers  Cleaners/Solvents  Construction Materials  Fuel Additives  Inks  Landscaping  Lubricants  Packaging  Paint/Coatings  Papers  Plastics  Sealants  Sorbents

17. 17 Environmentally Preferable Purchasing Environmentally preferable products or services do one or more of the following:  Minimize the consumption of resources, energy and water  Prevent the creation of solid waste, air pollution or water pollution  Minimize or eliminate the use of materials or processes which compromise the environment (global warming, ozone depletion and acid rain)  Promote the use of non-toxic substances and avoid toxic materials or processes

18. 18 Exemptions   According to both statutes, procuring agencies must procure the designated products unless the product: Is unavailable at a reasonable price Will not meet reasonable performance standards Is unavailable within a reasonable timeframe at a sufficient level of competition Price Perform ance Availability

19. 19 And The Products Are:  Construction  Landscaping  Non-Paper Office  Paper and Paper Products  Parks and Recreation  Transportation  Vehicular Products  Miscellaneous EPA-Designated Product Categories

20. 20 Construction Products  Building insulation  Carpet  Carpet cushion  Cement and concrete  Consolidated and reprocessed latex paint  Floor tiles  Flowable fill  Laminated Paperboard  Modular threshold ramps  Nonpressure pipe  Patio blocks  Railroad grade crossing surfaces  Roofing materials  Shower and restroom dividers  Structural fiberboard Designated Items:

21. 21 Landscaping Products  Compost made from yard trimmings or food waste  Garden and soaker hoses  Hydraulic mulch  Lawn and garden edging  Plastic lumber landscaping timbers and posts Designated Items:

22. 22 Non-Paper Office Products  Binders, clipboards, file folders, clip portfolios, and presentation folders  Office furniture  Office recycling containers  Office waste receptacles  Plastic desktop accessories  Plastic envelopes  Plastic trash bags  Printer ribbons  Toner cartridges Designated Items:

23. 23 Paper and Paper Products  Commercial/industrial sanitary tissue products  Miscellaneous papers  Newsprint  Paperboard and packaging products  Printing and writing papers Designated Items:

24. 24 Park And Recreation Products  Park benches & picnic tables  Plastic fencing  Playground equipment  Playground surfaces  Running tracks Designated Items:

25. 25 Transportation Products  Channelizers  Delineators  Flexible delineators  Parking stops  Traffic barricades  Traffic cones Designated Items:

26. 26 Vehicular Products Designated Items: Engine coolantsEngine coolants Rebuilt vehicular partsRebuilt vehicular parts Re-refined lubricating oilsRe-refined lubricating oils Retread tiresRetread tires

27. 27 Miscellaneous Products  Awards and plaques  Bike Racks  Blasting grit  Industrial drums  Manual-grade strapping  Mats  Pallets  Signage  Sorbents Designated Items:

28. 28 Biobased  Initial U.S.D.A. Designations Mobile equipment hydraulic fluids Mobile equipment hydraulic fluids Urethane roof coatings Urethane roof coatings Water tank coatings Water tank coatings Diesel fuel additives Diesel fuel additives Penetrating lubricants Penetrating lubricants Bedding, bed linens, towels Bedding, bed linens, towels

29. Biobased Products (cont'd) Adhesive and Mastic Removers Biodegradable Containers Bio-Fluid Filled Transformers Composite Panels Fertilizers Grease and Graffiti Removers Hand Cleaners and Sanitizers Insulating Foams – Wall Construction Metal Working Fluids Sorbents Round 2 Designations – Effective May 14, 2009

30. Biobased Products (cont’d) 2 Cycle Engine Oils Biodegradable Cutlery Biodegradable Films Carpet Cleaners Carpets Dust Suppressants Glass Cleaners Greases Hydraulic Fluid – Stationary Equipment Lip Care Balm Round 3 Designations – Effective May 14, 2009

31. Biobased Products (cont’d) Bath and Tile Cleaners Biobased Clothing Concrete and Asphalt Release Fluids Cutting, Drilling and Tapping Oils De-Icers Durable Plastic Films Fire Arm Lubricants Floor Strippers Laundry Products Wood and Concrete Sealers Round 4 Designations – Effective May 14, 2009

32. 32 Where Can These Products Be Found?  Open Market  Government Supply Sources General Services Administration (GSA) General Services Administration (GSA) Defense Logistics Agency (DLA) Defense Logistics Agency (DLA) Government Printing Office (GPO) Government Printing Office (GPO) Your Facility Supply Store Your Facility Supply Store JWOD JWOD

33. 33 AP Made Easy…  Use The Web For Information For Information EPA: http://www.epa.gov/cpg and USDA http://www.biopreferred.govhttp://www.epa.gov/cpg http://www.biopreferred.gov   DOE: http://www.hhs.do.gov/pp/epphttp://www.hhs.do.gov/pp/epp To Search for Products To Search for Products GSA http://www.gsaadvantage.govGSA http://www.gsaadvantage.govhttp://www.gsaadvantage.gov DLA http://www.dscr.dla.milDLA http://www.dscr.dla.milhttp://www.dscr.dla.mil EPA http://yosemite1.epa.gov/oppt/eppstand2.nsfEPA http://yosemite1.epa.gov/oppt/eppstand2.nsfhttp://yosemite1.epa.gov/oppt/eppstand2.nsf CA Waste Management Board’s Recycled Content Database: http://www.ciwmb.ca.gov/rcp/CA Waste Management Board’s Recycled Content Database: http://www.ciwmb.ca.gov/rcp/http://www.ciwmb.ca.gov/rcp/

34. 34 How Will Purchases of EPA- Designated Items Be Monitored?  EPA RCRA Inspections  EPA Facility Questionnaires  Reporting of Purchases  Annual Purchase Card Audit  IG Inspections

35. 35 How Do I Report Purchase Card Transactions? Purchases Should Be Reported Above the Micro-purchase Threshold Purchases Should Be Reported Above the Micro-purchase Threshold Affirmative Procurement Reporting Procedures Vary From Site to Site Affirmative Procurement Reporting Procedures Vary From Site to Site Contact Your Recycling Coordinator, Green Acquisition Advocate, or Equivalent for Procedures at your Site Contact Your Recycling Coordinator, Green Acquisition Advocate, or Equivalent for Procedures at your Site Contacts are at http://www.hss.doe.gov/pp/epp/ Contacts are at http://www.hss.doe.gov/pp/epp/ http://www.hss.doe.gov/pp/epp/

36. 36 What Should You Do? Keep the list of designated products handy or bookmark EPA’s and USDA’s Home Pages (slide 33) and refer to them when planning purchases Keep the list of designated products handy or bookmark EPA’s and USDA’s Home Pages (slide 33) and refer to them when planning purchases Maximize your purchases of recycled- content items by Maximize your purchases of recycled- content items by Searching for recycled-content products in catalogs and online sourcesSearching for recycled-content products in catalogs and online sources Requesting recycled-content items from your vendorsRequesting recycled-content items from your vendors Document purchases not meeting recycled or biopreferred content requirements for reasons of availability, price or performance Document purchases not meeting recycled or biopreferred content requirements for reasons of availability, price or performance

37. 37 Need More Information? Denise Clarke DOE Purchase Card Program Manager (202-287-1748) Richard Langston Procurement Policy Analyst (202-287-1339) Jeff Eagan Sustainable Acquisition Program Manager (202-586-4598) Print your completion certificate from the next slide. If you are using NetScape, press escape if in view mode, click on the center of the slide, enter your name, then print slide 35. If you are using Internet Explorer, right click on the next slide, select EDIT, insert your name and then click outside the slide; print slide 35. Furnish a copy to your local purchase card coordinator! Just one more step – Prepare your Certificate Thanks for learning about our Program.

38. U.S. DEPARTMENT OF ENERGY AFFIRMATIVE AND ENVIRONMENTALLY PREFERABLE PROCUREMENT TRAINING FOR PURCHASE CARD USERS CERTIFICATE OF COMPLETION NAMEDATE In Recognition of Your Completion of the Department of Energy Affirmative Procurement Program Overview Training 0.5 Hours Credit