1. Oregon Department of Education Technology and School Finance Presenter:Doug Kosty, Director Presentation to the Joint Ways & Means Subcommittee on Education April 24, 2003

2. 2 Office of Technology Budget: FTE: 37.5

3. 3 Support Department Mission and Priorities Leverage Technology to create efficiencies Serve the needs of our customers: 198 School Districts 1250 Schools 21 Education Service Districts 350 Department staff Office of Technology Introduction:

4. 4 Web-based Technology Infrastructure: –Oregon Public Education Network (OPEN) –Database Initiative (DBI) –Special Education Child Count (SECC) –Online student assessments (TESA) –Secure Student ID (SSID) –Child Nutrition System –Professional Technical Student System –Internal Systems Office of Technology Introduction:

5. 5 Office of Technology Purpose: Leadership through –Department of Education –District IT Managers –State Agency IT Managers –US Department of Education

6. 6 Staff Functions –Network, Helpdesk and Outreach –Database Development and Maintenance –Application Development and Maintenance Office of Technology Purpose:

7. 7 Web Sites –Public (http://www.ode.state.or.us/)http://www.ode.state.or.us/ –District (https://district.ode.state.or.us/)https://district.ode.state.or.us/ –DBI (http://www.dbi.state.or.us/)http://www.dbi.state.or.us/ Office of Technology Performance:

8. 8 SSID Student Data Student Database Extract Transform Load Office of Technology Performance: Financial Data Non- Financial Data D B I Database Districts and ESDs

9. 9 Office of Technology Performance: Assessments Special Education Research & Analysis Performance Tracking District Access/ Input Student Database Secure Student ID Migrant Education OPTE

10. 10 Database Initiative –School and District Information –School Fund Formula data –Federal Grant data –Legislative Reporting –Quality Education Model –Report Card Office of Technology Results:

11. 11 Internal ODE Application Solutions –Institutions Database –Contract Management –Budget Reporting System –Personnel System –Grants Management Office of Technology Results:

12. 12 Information Technology Staffing Analysis –Purpose Appropriate staffing levels and use of contractors? –Findings Staffing classifications generally appropriate Statewide IT vision is appropriate Additional staff needed Office of Technology Results:

13. 13 Project Prioritization –Aligned with priorities, mission and vision –Required by state or federal mandate –Results in efficiencies and savings –Funds available outside of General Fund Security Standards Office of Technology Results:

14. 14 SourcesApplications Data District Federal State District State Schools Program Students Staff Admin Districts Outputs eLearning Analysis Accountability Federal Reporting Office of Technology Expected Outcomes:

15. 15 Projects on the Horizon –Data Collection Consolidation –Statewide Student Information System Consolidation –Student Plan and Profiles –Student-level Data Exchange Office of Technology Expected Outcomes:

16. 16 Oregon Public Education Network (OPEN) –Administration/Leadership –Network Coordination ISP Maintenance and Operations –Distance Learning Voice/Video Coordination Students Distance Education Portal Office of Technology Expected Outcomes:

17. 17 Office of School Finance Budget: FTE: 10.0

18. 18 Office of School Finance Introduction: Distribute State School Fund – ORS 327 –Estimates and payments Assist School Districts –Training and outreach Data Collection –Validation, analysis and reporting State Finance Policy Support –Database Initiative –Quality Education Commission

19. 19 Office of School Finance Performance: Comparable financial data Timely, accurate payments Assistance to districts Automated data collection

20. 20 Office of School Finance Results: Needs improvement: –Data collection consolidations –Analysis for policy-making –Reporting –School Fund Application –Backup and cross-training of staff

21. 21 Office of School Finance Results: School Fund Distribution Data Collection Data Analysis Technical support, outreach and training