1. Information Session for Applicants for Contract Renewal – Fall 2011 Faculty of Arts & Science – June 2011

2. Agenda Introduction of Faculty Affairs’ team members Overview of the Contract Renewal Process -Documents to be submitted -Dossier – submission procedures -Process following submission Advice to Candidates Question period 2

3. Documents to be Submitted - Contract Renewal Checklist The following documents must be submitted: Contract Renewal Checklist Letter of application Curriculum Vitae Research Statement (encouraged, not required for ETA) Teaching Statement (encouraged) Service Statement (encouraged) Research Dossier (not required for ETA) Teaching Dossier Service Dossier 3

4. Documents to be submitted For more detailed information, please refer to the following articles of the CUFA CA: - Article 14.01 - Article 14.02 4

5. Dossier - Submission procedures Candidate’s Dossier - Submission Procedures 2 ways to submit your dossier: – Paper – Electronic All dossiers, whether submitted in paper or electronic format must follow the order laid out in the checklist Reviewers will all receive electronic copies of the dossier. Faculty Affairs Office will make all appropriate copies. 5

6. Submission of paper dossiers Scanned into.pdf format A CD will be sent to you with your electronic file Important rules to follow: –1 continuous document of 8 ½ x 11 pages –All pages must be single sided –No staples or paper clips –Divisions between parts: No dividers made of cardboard or thick paper No separation of sections If you choose to put paper dividers, better to write the section titles on them. Supplementary material Books, articles, monographs, non-print material 6

7. Submission of electronic dossiers Follow the checklist order (please include checklist with submission) The dossier must be presented in a single.pdf document –Text searchable –No folders –No separate parts for the dossier Supplementary material: books, articles, monographs, non print material – first page only will be scanned 7

8. Important facts about electronic dossiers Faculty Affairs Office only scans into black & white. If dossiers are submitted close to the deadline, applicant’s responsibility to provide your department with a copy of your submission. Also provide your department with your supplementary material directly if close to the deadline. 8

9. 9 Submission of Dossier - By October 15, 2011 Review of electronic dossier Academic Unit Head and DPC November 1, 2011 Dean’s Office & FPTC - November 30, 2011 Provost’s Office – December 15, 2011 TIMELINE OF CONTRACT RENEWAL PROCESS

10. Where to find more information? The Faculty of Arts & Science Website http://artsandscience.concordia.ca/officeofthedean/facultyaffairs/ CUFA collective agreement http://www.cufa.net/ Faculty Affairs – Support staff team members: –Sheila Anderson, Faculty Affairs Administrator –Deborah Shulman, Document Management Coordinator (for questions concerning the scanning process and requirements) –Monica Chiriac, Faculty Affairs Assistant 10

11. Advice to Candidates Know the relevant articles in your collective agreement (Articles 14 & 16) Submit an updated CV Your dossier should include Teaching, Research and Service statements 11

12. Question Period 12