1. How to Complete PROJECT SUBMISSION FORMAT Dhammika Mahendre

2. 1. Project Title Project Title should be With catchy words Short Clear Understandable Free from technical terms

3. 2. Sector Disaster Management Pre-Preparedness Mitigation Recovery

4. 3. Project Location Address GPS Coordinates Road Map Site ProvinceDistrictDivisionLocation 1 2 3 4 The total area of land required The cost of land ( if it is to be purchased )

5. 4. Rationale of Project Statement of facts explaining the background of the project and justification of the project Identifies need for the project and viability of the project Why project should implement ? Where we are now ? Where do want to be ? How do we get there ?

6. 4. Rationale of Project 4.1 General sector information Disaster Management Mandate Disaster Management capacity Disaster Risk Assessment details Disaster Management Action Plan’s Milestones

7. Activity Write the rationale for your project

8. 4. Rationale of Project 4.2 Project Objectives The “outcome” or the result that anticipate What you want to accomplish Objectives are SMART Specific (clearly defined) Measurable – in relation to some standard scale (numbers, percentages, etc.) Appropriate/ achievable – relevant to the factors in your conceptual model that you are trying to affect Realistic – practical and achievable Time limited – achievable within a specific period of time

9. Activity Write the objectives for your project

10. 4. Rationale of Project 3. Specific problem to be addressed by project STEP 1. State what appears to be the problem Start with what you assume to be the problem, that can later be confirmed or corrected. Until facts have been gathered and analyzed, the real problem may not surface

11. 4. Rationale of Project 3. Specific problem to be addressed by project STEP 2. Gather facts, feelings and opinions. What happened? Where, when and how did it occur? What is it’s size, scope, and severity? Who and what is affected? Likely to happen again? Need to be corrected?

12. 4. Rationale of Project 3. Specific problem to be addressed by project STEP 3. Restate the problem. The real facts provide supporting data to help make this possible. The actual problem may, or may not be the same as stated in Step 1.

13. 4. Rationale of Project 4 Mode of intervention in terms of this project How do you intervene in the project How do you prevent or control or reduce the disasters and the mean

14. 4. Rationale of Project 5 Composition of target beneficiaries/stakeholders (indicate gender ratio) Beneficiaries Stakeholder Gender Ratio

15. 4. Rationale of Project 6 Relationship of project to national priorities

16. 5. Expected Project Outputs

17. 6. Project Budget ActivityCost (Rs. Mn) i ii iii iv v

18. 7. Financing Plan: 7. 1 Method of Financing Financial SourceAmount ( Rs. Mn) External Source Consolidated Fund Proponent Funding Beneficiary Contribution Other (Specify) Total

19. 7. Financing Plan: 7. 2. Project Investment Period ComponentsYear 1Year 2Year 3Year 4Year 5 Total (Rs. mn) i ii iii iv v.

20. 7. Financing Plan: 7. 3 Project Operations & Maintenance Costs ComponentsSource of Financing Year1Year 2Year 3Year 4Year 5Total (Rs.mn)

21. 7. Financing Plan: 7. 3 Project Operations & Maintenance Costs ComponentsSource of Financing Year1Year 2Year 3Year 4Year 5Total (Rs.mn)

22. 7. Financing Plan: 7.4 Recurrent-expenditure co-efficient (r-Coefficient) - r-Coefficient Total Recurrent Cost Total Estimated Cost =

23. 8. Environmental Impacts on Physical, Biological, Socio-Cultural or Aesthetic Status Physical Biological Socio-Cultural Aesthetic Status

24. 9. Gender Perspectives 9.1 Does the project identify any gender gaps? If so describe 9.2 Which project strategies will address the gender imbalance?

25. 10. Implementation Arrangements Project Management Structure LA Mandate to Implement the project

26. 11. Staff Availability for implementation of the proposed project:

27. 12. Applicant’s Information. 12.1 Project Proponent 12.1a )Name of the Agency………………………………………………… 12.1b)Address ……………………………………………………….... 12.1c) Phone ……………………………………………………………..…….. 12.1d)Fax …………………………………………………………………….. 12.1e) Contact Person 1 i.)Title : Dr / Rev / Mr / Mrs / Miss ii.)Name ………………………………………………………………………….…. iii.)Designation …………………………………………………………………….. iv.)Phone ………………………………………………………………………….… v.)Fax ……………………………………………………………………………….. vi.)E-mail id ……………………………………………………………………….…

28. 12. Applicant’s Information. 12.1 Project Proponent 12.1f) Contact Person 2 i.)Title : Dr / Rev / Mr / Mrs / Miss ii.)Name ………………………………………………………..…………… iii.)Designation …………………………….……………………………………….. iv.)Phone …………………………………………………….……………………… v.)Fax ……………………………………………………….………………………. vi.)E-mail id ………………………………………………….….……………………

29. 12. Applicant’s Information. 12.2)Forwarding Ministry / Provincial Council 12.2aName…………………………………………………………………………………….. 12.2b)Address …………………………………………………………………………………. 12.2c) Phone ……………………………………………………………………………………. 12.2d)Fax …………………………………………………………………………….…………. 12.2e) Contact Person 1 i.)Title : Dr / Rev / Mr / Mrs / Miss ii.)Name ……………………………………………………………….……… iii.)Designation ……………………………………………………………….. iv.)Phone ……………………………………………………………………… v.)Fax …………………………………………………………………………. vi.)E-mail id ……………………………………………………………………

30. 12. Applicant’s Information. 12.2)Forwarding Ministry / Provincial Council 12.2f) Contact Person 2 i.)Title : Dr / Rev / Mr / Mrs / Miss / Ms ii.)Name ………………………………………………………………….…… iii.)Designation ……………………………………………………………….. iv.)Phone ……………………………………………………………………… v.)Fax …………………………………………………………………………. vi.)E-mail id ……………………………………………………………………