1. Chapter 8 Stone Arbor Landscaping: Time & Billing Chapter 8 Stone Arbor Landscaping: Time & Billing

2. ©The McGraw-Hill Companies, Inc. 2 of 23 Stone Arbor Landscaping When you installed Peachtree Complete Accounting 2005, Release 12, two sample companies were included with the software: Bellwether Garden Supply and Stone Arbor Landscaping. In Chapters 1-7, you worked with Bellwether Garden Supply. In this chapter, you will focus on how the second sample company, Stone Arbor Landscaping, uses Peachtree’s time and billing feature.

3. ©The McGraw-Hill Companies, Inc. 3 of 23 Time & Billing Time & Billing gives you a way to track expenses and time when working with your customers. For example, there are daily services that you perform for your customers like making copies, designing a proposal, and out-of-pocket expenses. These expenses can be tracked and documented using PCA’s time and billing feature. The purpose of PCA’s time and billing feature is to give you the tools to record customer-related work or expenses.

4. ©The McGraw-Hill Companies, Inc. 4 of 23 Software Objectives, p. 221 Start the sample company, Stone Arbor Landscaping. Explore Peachtree’s time and billing feature. Make one backup in Chapter 8.

5. ©The McGraw-Hill Companies, Inc. 5 of 23 Web Objectives, p. 221 Use your Internet browser to go to the book’s web site at www.mhhe.com/yacht2005 www.mhhe.com/yacht2005 Complete the Internet activity for Search Engines. Complete the steps shown for this activity.

6. ©The McGraw-Hill Companies, Inc. 6 of 23 Peachtree Tips Peachtree Tips You use the other sample company, Stone Arbor Landscaping, to complete Chapter 8.

7. ©The McGraw-Hill Companies, Inc. 7 of 23 Backing Up Chapter 8 Backup Name Kilobytes Page Nos. Chapter 8 1,200 KB 230

8. ©The McGraw-Hill Companies, Inc. 8 of 23 Chapter 8 Topics 1. Software & web objectives, p. 221 2. Stone Arbor Landscaping, p. 221 3. Time & Billing, p. 221-222 a.Time tickets, p. 222 b.Expense tickets, pp. 222 4.Getting started, p. 223 5.Using Time & Billing, p. 224 a.Inventory item maintenance, pp. 224-225 b.Time ticket, pp. 225-227 c.Sales invoice, pp. 227-229 d.Payroll, pp. 229

9. ©The McGraw-Hill Companies, Inc. 9 of 23 Chapter 8 Topics (concluded) 6.Backing up Chapter 8 data, pp. 230 7.Internet Activity, p. 231 8.Summary and Review, pp. 231 a.Going to the net, p. 231 b.Multiple choice questions, pp. 232-234 c.Exercise 8-1, pp. 234 d.Exercise 8-2, p. 234 e.Chapter 8 index, p. 235

10. ©The McGraw-Hill Companies, Inc. 10 of 23 Select Stone Arbor Landscaping, p. 223 Start Peachtree in the usual way. From the startup window, click on Explore a sample company. Select Stone Arbor Landscaping. Click on. Close Peachtree Today.

11. ©The McGraw-Hill Companies, Inc. 11 of 23 Inventory Item Maintenance, p. 224 From the menu bar, click on Maintain, then Inventory Items. In the Item ID box, select INSTL HARD –COMM, Install Hardscape for Commercial Customer. Close the Maintain Inventory Items window.

12. ©The McGraw-Hill Companies, Inc. 12 of 23 Time Ticket, p. 225 Select Tasks, Time/Expense, then Time Tickets. Make sure that the Daily tab is selected. Click on the Abc Open icon. Then, click on Reference 282 for Alan Hardman. Click on The Time Tickets window appears. Complete the steps on page 226.

13. ©The McGraw-Hill Companies, Inc. 13 of 23 Time Tickets window; Weekly folder tab selected, p. 227 Click on the Weekly folder tab. Close the Weekly Time Tickets window.

14. ©The McGraw-Hill Companies, Inc. 14 of 23 Sales Invoice, p. 227 Complete steps 1 through 3 on page 227. Complete steps 4 through 7 on p. 228.

15. ©The McGraw-Hill Companies, Inc. 15 of 23 Apply Tickets/Reimbursable Expenses window, p. 228 After completing steps 4-7 on page 228, this window appears. Click on then close.

16. ©The McGraw-Hill Companies, Inc. 16 of 23 Payroll, p. 229 Complete steps 1 – 3 on p.229. Complete step 4, p. 229.

17. Glossary: Chapter 8

18. ©The McGraw-Hill Companies, Inc. 18 of 23 Time tickets, p. 222 Time tickets are used to record time-based activities such as research or consultations. They record the activities of either an employee or a vendor. The two methods of entering time ticket information are weekly or daily.

19. ©The McGraw-Hill Companies, Inc. 19 of 23 Expense tickets, p. 222 Expense tickets are used to track and aid in the recovery of customer-related expenses. These expenses are not based on time. Expenses can be based on the various charges related to the service being offered. For example, if you were an accountant, you might charge your client for copying fees or faxing fees.

20. ©The McGraw-Hill Companies, Inc. 20 of 23 Activity items, p. 224 A special inventory item class for time and billing. Activity items are used on time tickets.

21. ©The McGraw-Hill Companies, Inc. 21 of 23 Charge items, p. 224 A special inventory item class for time and billing. Charge items are used on expense tickets.

22. ©The McGraw-Hill Companies, Inc. 22 of 23 Internet Activity, p. 231 1 Go to the book’s web site at www.mhhe.com/yacht2005 www.mhhe.com/yacht2005 2 In the Student Center list, link to Internet Activities. 3 Link to WEB EXERCISES PART 1. 4 Scroll down to SEARCH ENGINES – Chapter 7. Read steps 1 and 2. 5 Follow the steps shown on the book’s web site to complete this Internet activity. 6 Write a summary for each web site visited (maximum length, 75 words).

23. ©The McGraw-Hill Companies, Inc. 23 of 23 Going to the Net, p. 231 Access the Peachtree’s Frequently Asked Questions web site. Access the Peachtree’s Frequently Asked Questions web site. www.peachtree.com/peachtreeaccountingline/complete/frequently_asked_questions.cfm www.peachtree.com/peachtreeaccountingline/complete/frequently_asked_questions.cfmwww.peachtree.com/peachtreeaccountingline/complete/frequently_asked_questions.cfm 1. What are the differences between the Peachtree 2005 products? Link to Compare Products. (Click two times to go back to the Frequently Asked Questions page.) 2. What features are available in Peachtree 2005 to get me started quickly?