2. BUSINESS CORRESPONDENCE Computing for College and Careers Mrs. Tibbetts

3. LETTERHEAD  The sender’s address (person writing the letter)  Usually personalized and found at the top of the letter

4. COMPONENTS OF LETTERS  DATELINE  INSIDE ADDRESS  SALUTATION  MESSAGE  COMPLEMENTARY CLOSE  SIGNATURE BLOCK

5. DATELINE  First keyed line of a letter  Consists of the current month, day, and year  Dateline is positioned TWO ENTERS below the letterhead

6. INSIDE ADDRESS  The receiver’s address  Placed THREE ENTERS below the dateline

7. SALUTATION  The greeting or hello part of the letter  Begins TWO ENTERS below the last line of the inside address

8. MESSAGE  The body of the letter  Position TWO ENTERS below the salutation.  The body of the message is always single spaced with double spacing between paragraph

9. COMPLIMENTARY CLOSE  Good-bye part of letter  Positioned TWO ENTERS below the last line of the message

10. SIGNATURE BLOCK YYour typed name PPosition FOUR ENTERS below the complimentary close Allowing room for the author to sign his or her name

11. THREE TYPES OF LETTERS  BLOCK STYLE  MODIFIED BLOCK STYLE  MODIFIED SEMI-BLOCK STYLE

12. BLOCK STYLE  MEANS THAT ALL LINES ARE KEYED FROM THE LEFT MARGIN

13. MODIFIED BLOCK STYLE  You will need to set a 3.5 left  The DATELINE, COMPLIMENTARY CLOSE and SIGNATURE BLOCK are keyed at 3.5 tab TAB

14. MODIFIED SEMI-BLOCK STYLE  Similar to Modified Block Style You will need to set two tabs: 0.5 left & 3.5 left The DATELINE, COMPLIMENTARY CLOSE and SIGNATURE BLOCK are keyed at 3.5 tab Paragraphs are indented at the 0.5 tab

15. SIMILARITIES OF LETTERS  Message is typed single space with double spacing between paragraph  Use word wrap when typing letters  Have your typed name and signature  Use the current date at all times

16. ENCLOSURE  Additional documents that you send with your letter  Positioned 2 enters below the signature block  Professional courtesy to note on the cover letter that the recipient should look for these additional documents in the envelope

17. TWO COMMON PUNCTUATION  STANDARD PUNCTUATION  OPEN PUNCTUATION

18. STANDARD PUNCTUATION  Use punctuation after the SALUTATION and COMPLIMENTARY CLOSE  Salutation = Colon (:)  Complimentary close = Comma (,) Dear Mr. Ramos: Sincerely,

19. OPEN PUNCTUATION  There is no punctuation after the SALUTATION or COMPLIMENTARY CLOSE Dear Mr. Ramos: Sincerely, Dear Mr. Ramos Sincerely