1. WELCOME Monthly Accounting Meeting (MAM) October 19, 2006

2. Riverside County Proud Recipient of the 2005 GFOA Award Certificate of Achievement Excellence in Financial Reporting

3. Opening Remarks Michael Alexander Division Chief Internal Audits Division

4. Introductions Announcements Introductions Announcements Vi Jackson Principal Accountant General Accounting Division

5. Association of Government Accountants Inland Empire California Chapter Linda Kjeldgaard, President Carla O’Ferrall, President Elect Jessica Hurst, Treasurer Nancy Clarke, CGFM Coordinator

6. Facilities Management Project Accounting Alma Avila Supervising Accountant FM - Accounting

7. Meet the GAD Operation Team Robert Valenson Operation Section Supervisor General Accounting Division

8. Operation Section Functions Vendor Code Section Voucher Audit Team Section Replacement Warrant Section A/P Distributions and Reconciliations Processing Section

9. Operation Section Questions ?

10. Additional Guidelines for Non-Cap Assets Michael Alexander Division Chief ACO - Internal Audits Division

11. When should walk-away and other non- capitalized assets be entered into the Asset Management Module? As soon as possible December 31, 2006 for small departments By March 31, 2007 for large department A different timeline will be developed for large departments using Remedy or other similar software for tracking equipment

12. Should asset tags be used for walk-away and other non-capitalized assets which are entered into the Asset Management Module? Yes Departments are responsible for deciding the numbering convention for their tags and for purchasing these tags

13. What fields are required when entering walk-away and other non-capitalized assets into the Asset Management Module? General Information Custodian Serial number Acquisition Date Non-caps

14. What will be required to retire walk-away and other non-capitalized assets from the Asset Management Module? Department Head approval of a form AM-7 maintained at the department. (Do not send to the Auditor-Controller) Email correspondence to the Auditor- Controller, Asset Management Section, with a copy to the Department Head

15. Will an annual physical inventory of walk- away and other recorded non-capitalized assets be required? Yes

16. Will the physical inventory of walk-away items and other non-capitalized assets have to be certified? No

17. What’s Next?

18. How to Enter Non-Caps into the Asset Module Tanya Harris, Principal Accountant Henry Johnson, Lead Senior Accountant ACO GAD-Capital Assets

19. PeopleSoft Asset Management (AM) Adding Assets Manual Method Interface Method Advantages vs. Disadvantages

20. NAVIGATION

21. NAVIGATION

22. NAVIGATION

23. GENERAL INFO 1

24. IMAGE

25. COMMENTS

26. LOCATION

27. CUSTODIAN

28. LICENSE / REGISTRATION

29. MANUFACTURER

30. ACQUISITION DETAIL 1

31. CAPITALIZE

32. PeopleSoft Asset Management  Interface Method  Identify Non - Capital Asset at AP Voucher  AP Voucher is the best business practice  Easy as 1-2-3

33. PeopleSoft Asset Management  Interface Method (Continued) Step 1 Mark Asset Check Box and select Profile ID on AP Voucher (NOCAP)

34. PeopleSoft Asset Management

36.  Interface Method (Continued) Step 2 Mark Auto Approve Status Check Box

37. PeopleSoft Asset Management

42.  Interface Method (Continued) Easy as 1-2-3

43. PeopleSoft Asset Management  Interface Method (Continued) Advantages Disadvantages

44. PeopleSoft Asset Management  Advantages Eliminates double entry Minimizes keying errors Provides Audit Trail

45. PeopleSoft Asset Management  Disadvantages None

46. ARE THERE ANY QUESTIONS ?

47. Ahoy Matie! Pirate Booty Candy!

48. Next MAM Meeting December 11, 2006 (9:00 am – 11:00 am) Next MAM Meeting December 11, 2006 (9:00 am – 11:00 am)

49. Wrap Up Meeting Evaluation Open Forum

50. Thank you for your participation