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Published bySylvia Barton Modified over 9 years ago
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SPECIAL PROCUREMENTS OCTOBER 20, 2015 Texas Woman’s University
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What makes these special Additional steps are required We need supporting documentation Additional time must be allotted Various reasons State compliance Internal controls Standardization Safety
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Advertisements for Recruitment Must be approved by Human Resources Department Tear sheets must be sent to A/P with invoices or included in your Pcard supporting documentation
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Computer & Related Equipment Quote must come from OoT Departments are required to involve OoT and send documentation with requisition in early phases of projects involving: Information technology service contract purchases Applications software purchases Hardware purchases
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Food Food Purchase Justification form is required for all food purchases Can be found on Procurement Services website under “Forms and Instructions” Exceptions are food purchased: On a 12 or 14 account (for now – this is under discussion) For educational research For laboratory purposes While traveling on official University business Consumption by animals
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Furniture Once your department has identified a need, contact Design Services to schedule an appointment to discuss scope and budget Contact information: sandrus@twu.edu sandrus@twu.edu General Ordering Timeline Budget estimate request1 week turnaround Vendor visit and generation of ‘plan’ 1 week turnaround Generation of formal quote2-3 days after approval Issuance of PO3-4 days after requisition approved
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Office Supplies Summus is the preferred vendor Why Contract pricing through a cooperative Rebate program for based on volume Mentor/Protégé program with Staples HUB vendor
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Public Identity Printing Business cards, letter head, envelopes Competitively bid and dually awarded vendors: Alphagrahics Marfield Ordering process: Requisition Pcard Order through Printing Services – Carrie Gartman An additional charge will be added
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