1. Email Retention Procedure How to create and name new email folders.

2. Our district has adopted an email retention policy and procedure. This is just another way to document correspondence with parents, students and professional associates. All MCISD teachers will create two folders to be used to save these correspondences.

3. * Teachers are responsible for creating the documentation folders and saving the necessary emails. * The technology department will save the folders at the end of every school year for the specified number of years.

4. Open your email account.

5. Click on :FILE-NEW-FOLDER

6. A window will open to name and locate your new folder. 1. Type in: 1. STUDENT/PARENT 2. Select: Mail and Post Items 3. Highlight: Mailbox-Your Name. Click OK. 1. 2. 3.

7. Repeat the steps for adding another folder, but this time… 1. Type in: 2. PROFESSIONAL 2. Select: Mail and Post Items 3. Highlight: Mailbox. Click OK. These folders will be used to retain correspondence in accordance with our records retention policy. These folders will be used to retain correspondence in accordance with our records retention policy.

8. Drag and drop email to the appropriate folder.

9. Remember, when you reply to an email that message is now in your Sent Items, so student/parent correspondence should also include those replies.

10. QUESTIONS Refer specific questions to your campus principal. When in doubt….save it.