1. Freedom of Information Information Managers Workshop 1 st November 2007

2. Format Introductions & Background Introductions & Background Baseline Assessment Baseline Assessment Action Plan Action Plan Your concerns Your concerns

3. Sequential approach Baseline Assessment 14 Dec 07 Model Action Plan 14 Jan 08 Information Manager JD 29 Feb 08 Electronic templates are available – from your CO/CEO, HOD or the FOI Unit

4. Baseline Assessment Pg1. Cover the whole organisation Pg1. Cover the whole organisation Q3. Records survey – an example Q3. Records survey – an example Q4. Roles: Records Officer vs IM Q4. Roles: Records Officer vs IM Q5. Proactive publication Q5. Proactive publication –Current website requirements –Indicative publication scheme –What does a reading room look like? –‘Hot topics’ – open forum Q6. Special requirements Q6. Special requirements –Open Forum on likely issues & procedural responses Q7. IT brief Q7. IT brief

5. To explain: Identifying Special FOI Requirements Identify issues by: 14 Jan 08 Solve by: 30 June 08 FOI Unit advice available To explain: Identifying Special FOI Requirements Identify issues by: 14 Jan 08 Solve by: 30 June 08 FOI Unit advice available Issue Issue Administrative Records of the Courts Police information (except strategic & intelligence) Medical Records Immigration Records Cabinet documents Procurement (commercially sensitive info) HR Records Cayman Brac admin Lead organisation Judicial Admin PoliceHHSImmigration Cabinet Office Tenders Committee PoCSDAPA&HDateJan/FebJan/FebFeb/MarFeb/MarFeb/MarMar/AprMar/AprMar/Apr Assist persons with disabilitiesDCFS By: 30/6/08

6. Action Plan Pg3. Strategic section - Pooling of staff & equipment Pg3. Strategic section - Pooling of staff & equipment Pg4. Staffing - Contingency planning for absences/overload Pg4. Staffing - Contingency planning for absences/overload Pg5. Training - Customer facing staff Pg5. Training - Customer facing staff Pg6. RM - 3 rd party information Pg6. RM - 3 rd party information Pg7. Systems - Legislation with specific provisions Pg7. Systems - Legislation with specific provisions Pg8. Budgeting Pg8. Budgeting –Volume/complexity assessment. Suggest a per month basis –Specialised equipment Pg11. Approvals Pg11. Approvals –Delegations: e.g. purchasing of services –SLAs: e.g. for pooling of resources

7. Your concerns Your concerns

8. Thanks for attending our first technical workshop Next meeting date? Next meeting date?