1. 1 CONNECTICUT DEPARTMENT OF TRANSPORTATION’S ARRA REPORTING June 1, 2009 R2 CTDOT Internal Version

2. 2 CTDOT / ARRA ORGANIZATIONAL STRUCTURE Deputy Commissioner Jeff Parker* ARRA Accountability Officer Phil Scarrozzo (860)594-2007 philip.scarrazzo@ct.gov ARRA Report Coordinator Ted Szymanski (860)594-3047 theodore.szymanski@ct.gov ARRA Project Manager Rich Jankovich (860)594-2702 richard.jankovich@ct.gov * Provides oversight for all aspects of the ARRA projects for CTDOT

3. 3 http://www.ct.gov/dot

4. 4 OVERVIEW The ARRA Act Why we are involved Reporting forms Your responsibilities Resources Questions & Answers The ARRA Act Why we are involved Reporting forms Your responsibilities Resources Questions & Answers

5. 5 ARRA ACT $27.5 Billion (Nationwide) –Highway Infrastructure Investment $455 Million CTDOT –$302 million highway projects: $202 million road and bridge construction $90.6 million sub-allocated to MPO’s (regional projects) $9 million enhancement projects –$153 million Transit + Rail $27.5 Billion (Nationwide) –Highway Infrastructure Investment $455 Million CTDOT –$302 million highway projects: $202 million road and bridge construction $90.6 million sub-allocated to MPO’s (regional projects) $9 million enhancement projects –$153 million Transit + Rail American Recovery & Reinvestment Act

6. 6 ARRA FUNDING PROCESS ARRA Legislation Enacted – (February 17, 2009) CTDOT & Governor’s Working Group select projects Project Starts Project Engineer provides report to CTDOT CTDOT reports to FHWA Project Completed, Contractor Paid and People Working

7. 7 WHY WE ARE INVOLVED FHWA Responsibilities –Title 23 U.S. Code –Accountable for all Federal-Aid Highway Programs CTDOT Responsibilities –Report Project Information for ARRA Municipalities/Contractors/Consultant Responsibilities –Provide project information to CTDOT ( Project Engineer ) FHWA Responsibilities –Title 23 U.S. Code –Accountable for all Federal-Aid Highway Programs CTDOT Responsibilities –Report Project Information for ARRA Municipalities/Contractors/Consultant Responsibilities –Provide project information to CTDOT ( Project Engineer )

8. 8 REPORTING FORMS Required Reporting Forms: 1201 – Certification Maintenance of Effort 1511 – Certification 1512 – Recipient Report 1585 – Monthly Recipient Project Status Report* 1586 – Initial Project Information 1587 – Monthly Summary Employment Report 1588 – Periodic Grouped Project Report 1589 – Monthly Employment Report* 1607 – Certification 1608 – Section Status and Progress of NEPA Projects Table 1 – T & I Aggregate Data by Formula Program Table 2 – T & I Aggregate Data, Project Specific Table 3 – T & I Coordinator Information Table 4 – T & I MPO Information Miscellaneous Periodic Reports Required Reporting Forms: 1201 – Certification Maintenance of Effort 1511 – Certification 1512 – Recipient Report 1585 – Monthly Recipient Project Status Report* 1586 – Initial Project Information 1587 – Monthly Summary Employment Report 1588 – Periodic Grouped Project Report 1589 – Monthly Employment Report* 1607 – Certification 1608 – Section Status and Progress of NEPA Projects Table 1 – T & I Aggregate Data by Formula Program Table 2 – T & I Aggregate Data, Project Specific Table 3 – T & I Coordinator Information Table 4 – T & I MPO Information Miscellaneous Periodic Reports *Information for noted reports provided by Municipalities/Contractor/Consultant to CTDOT

9. 9 YOUR RESPONSIBILITIES

10. 10 REPORTING FORM 1585 Monthly ARRA Project Status Report Form Information Required From Contractor/Consultant/Municipality to District Designee Preferably No Later Than the 3 rd of Each Month: –State Project Number (Column 5) –DBE Information (Total Payment to Date for DBE’s Utilized in Column 14)) District Designee Must Submit Completed 1585 to: –Ted Szymanski (theodore.szymanski@ct.gov) -Due no later than the 5 th day of each month Monthly ARRA Project Status Report Form Information Required From Contractor/Consultant/Municipality to District Designee Preferably No Later Than the 3 rd of Each Month: –State Project Number (Column 5) –DBE Information (Total Payment to Date for DBE’s Utilized in Column 14)) District Designee Must Submit Completed 1585 to: –Ted Szymanski (theodore.szymanski@ct.gov) -Due no later than the 5 th day of each month

11. 11 Form 1585 To be completed by the Contractor

12. 12 REPORTING FORM 1589 Contractor/Consultant/Municipality (and their respective subs) to District Designee Preferably No Later Than the 3 rd of Each Month: –Completion of Form 1589 that includes: Total number of employees utilized during the noted timeframe Total Work Hours charged to the ARRA project Total Labor Cost (hours x hourly rate = total labor cost) District Designee Must Submit Completed 1589 No later Than the 5 th of Each Month to: –Ted Szymanski (theodore.szymanski@ct.gov) Contractor/Consultant/Municipality (and their respective subs) to District Designee Preferably No Later Than the 3 rd of Each Month: –Completion of Form 1589 that includes: Total number of employees utilized during the noted timeframe Total Work Hours charged to the ARRA project Total Labor Cost (hours x hourly rate = total labor cost) District Designee Must Submit Completed 1589 No later Than the 5 th of Each Month to: –Ted Szymanski (theodore.szymanski@ct.gov) Monthly ARRA Employment Report

13. 13 REPORTING FORM 1589 (Contractor’s Responsibility)

14. 14 REPORTING FORM 1589 (Consultant’s Responsibility)

15. 15 REPORTING FORM 1589 (Municipality's Responsibility)

16. 16 REPORTING FORM 1589 Example:

17. 17 IMPORTANT REMINDER! District Required Reports: 1585 & 1589 District Required Reports: 1585 & 1589 Reports must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month Reports must be submitted by District Designee to Ted Szymanski no later than the 5th day of every month (theodore.szymanski@ct.gov)theodore.szymanski@ct.gov Both 1585 & 1589 forms are available on the CTDOT Website at http://www.ct.gov/dot “Recovery Information”. Reports must be submitted by Contractor/Consultant/Municipality to District Designee preferably no later than the 3rd day of every month Reports must be submitted by District Designee to Ted Szymanski no later than the 5th day of every month (theodore.szymanski@ct.gov)theodore.szymanski@ct.gov Both 1585 & 1589 forms are available on the CTDOT Website at http://www.ct.gov/dot “Recovery Information”.

18. 18 RESOURCES State of Connecticut Recovery Web Site: http://www.recovery.ct.gov/recovery/site/default.asp CTDOT’s Recovery Information Page: (Today’s presentation located here) http://www.ct.gov/dot Federal Highway Recorded Web Conferences for Local: http://www.fhwa.dot.gov/economicrecovery/webcon.htm Summary of ARRA Provisions for FHWA: http://www.fhwa.dot.gov/economicrecovery/summary.htm ARRA Reporting Forms (FHWA): http://www.fhwa.dot.gov/economicrecovery/reportingforms.htm Questions & Answers on ARRA (FHWA): http://www.fhwa.dot.gov/economicrecovery/qandaslist.htm ARRA Implementation Guidance (FHWA): http://www.fhwa.dot.gov/economicrecovery/guidance.htm

19. 19 QUESTIONS?