1. Secretary Workshop PowerSchool & PowerTeacher Kim Hobbs ~ October 21, 2011

2. I Will SurviveI Will Survive!

3. Workshop Goals 1. Review 2011-2012 Reporting Dates 2. Access PowerTeacher Administrator in order to check teacher Section Readiness Reports 3. Run Middle Level (6-9) and Secondary Level (10-12) Report Card Templates 4. Take a look at PTGB from a Teachers point of view. 5. Identify Reports that teachers can print from PTGB 6. Troubleshoot possible causes for errors or omissions on student reports.

4. Resources www.sunwestsd.ca ä PowerTeacher Gradebook Support Wiki http://powerteachergradebooksupport.wikispaces.com ä Power Source https://powersource.pearsonschoolsystems.com/login. action

5. 2011-2012 At a Glance ä Secondary Report Card (4 per year) ä Middle Level Report Card (3 per year) ä Elementary Report Card (3 per year) ä Dates will be common for Sun West School Division

6. Grades 10-12 Reporting Periods Grades 10-12Term EndsReport Card Issued Q1November 10, 2011November 15, 2011 Q2January 27, 2011February 1 st, 2012 Q3April 5, 2012April 17, 2012 Q4June 27, 2012June 29, 2012

7. Grades K-9 Reporting Periods Grades K-12Term EndsReport Card Issued T1November 10, 2011November 15, 2011 T2March 14, 2012March16, 2012 T3June 27, 2012June 29, 2012

8. PT Administrator Accounts ä Teachers notify PowerTeacher Administrator of Final Grades Completion. (Demonstration) ä Log into PowerSchool and click on PT Administrator in the Setup menu along the left side of the screen.

9. Secondary Level Report Card Templates ä A separate template has been created for each Quarter! ä Remind teachers to complete Final Grade Completion Process ä Run Report Card Template for Grades 10-12 students when teachers have checked final grades and comments in their gradebooks. ä You could print these reports on School Letterhead

10. Middle Level Report Card Templates ä Remind teachers to complete Final Grade Completion Process ä Run Report Card Template for Grades 6-9 students when teachers have entered a Final Grade, indicated Learning Program and Learning Behavior Results for each Middle Level Course. ä Right now there are two templates to choose from (Mid Level Report Card Att and Mid Level Report Card Daily) ä There will be a Middle Level Report Card Template

11. Power School Reports Run Trials as soon as possible so that we may detect potential errors sooner rather than later! ä Do not make any changes to the report templates! ä Delete any templates that you are not using.

12. Teacher Directions for Report Cards Documents enclosed for: ä Middle Level Reporting Process ä Secondary Level Reporting Process *This information is also posted on the wiki. ä Elementary report card template is not ready, teachers will be reporting in a format similar to 2010-2011 school year.

13. PowerTeacher Gradebook Reports Report NameDescription Attendance Grid ReportStudent and date grid for taking attendance. Final Grade and Comment Verification Report This report generates a list of final grades and teacher comments for students Individual Student ReportGenerates section scores by assignment and final grade for each reporting term, listed in a one page per student layout Missing Assignment ReportGenerate a list of assignments that have not been scored and have been marked as missing Standards ReportOutcome report by class, or by student with assignment scores or by student with only outcome final grade scores Scoresheet ReportSummary of student grade and assignment date.

14. Troubleshooting Report Errors Known Error: ä If a student is dropped from a course and then enrolled in the same course the final grade will not print on the Individual Student Report. ä Solution: Send request to Sondra to fix

15. Troubleshooting Report Errors Overlapping Enrolments: ä The Fix Enrollments link will only work if the student is enrolled in overlapping courses. ä Check also to ensure that the course Entry Date is before the Exit Date

16. Troubleshooting Report Errors Report Error: Reports will not open in your Report Queue. This is an Adobe Reader error. Solution: Submit a Helpdesk ticket and Foxit Reader will be installed on your computer which will allow you to read the PDF.

17. Reminders ä Please cc Sondra, Linda & Kim if you are sending PowerSchool directions to groups of secretaries. ä Delete Report Card Templates that you are not using. ä Grade 1-9 Courses (T1,T2,T3) ä Grades 10-12 Courses (Q1,Q2 and/or Q3,Q4)

18. Kim Hobbs Learning Consultant Sun West School Division kim.hobbs@sunwestsd.ca www.sunwestsd.ca