1. Dariusz Maślak - Project Manager, IT Department, Appeal Court in Wrocław CEPEJ Plenary Meeting, 10 December 2015

2. The project was established on 29 April 2010 and was launched a year after. e-Protocol is audio recorded or video recorded minutes taken by digital recorder. Currently e-Protocol applies to civil, commercial and misdemeanour procedure. e-Protocol replaces written minutes and has the same legal significance as its written counterpart According to law video recorded minutes can be taken in regional courts and district courts. In appeal courts only audio recordings can be taken.

3. 1.To shorten court proceedings 2.To reduce written record of hearings or court proceedings 3.To improve minutes accuracy 4.To improve justice transparency 5.To reduce the cost of court proceedings

4.  e-Protocol consists of: Audio video file Mixed audio file Multi-channel audio file Public annotations Private annotations Shorten minutes Metadata  e-Protocol is prepared by using digital recorder and the ReCourt recorder software  e-Protocol is digitally signed by a court clerk

5. Courtroom: – trial recordings system, – sound system, – calling out the case participants, – videoconference system Central Videoconference Recordings accessibility Safe Electronic Signature Recordings Storage and Management Automatic Speech Recognition Electronic protocol archive

6. 1.Digital recorder 2.Attached microphones 3.Mobile microphones 4.Widescreen LCD display 5.Wide-angle camera 6.Camera 7.Two computers 8.Document camera 9.Videoterminal 10.Amplifier and speakers

7. 1st zone: Jury bench 2nd zone: Reading stand 3rd zone: Plaintiff/Prosecutor 4th zone: Defendant

8. Present state 2 267 of 4 500 courtrooms in 239 courts are covered by the system 1576 courtrooms are connected to videoconference infrastructure 14 300 trained users of the system Roll-out will continue until the end of 2018 Central Recourt Management Services under construction Future Works Electronic protocol archive system Automatic Speech Recognition

12. RECOURT SERVICES (RCS) CJR ACCESS CONTROL FAILURE MANAGEMENT AND SERVICE WORKFLOW STATISTICS AND REPORTING TASK ACCOUNT RECORDINGS PLAYER RECORDINGS TRANSFER CLERK CLIENT JUDGE CLIENT JUDGE ASSISTANT CLIENT CJR RECORDINGS MODIFICATION CENTRAL ANNOTATION RECORDINGS REPRODUCTION INTEGRATION WITH EXTERNAL SYSTEMS RECORDINGS REPOSITORY

13. Connections between courtrooms

14. Summary  Financial advantage  Solution on central level  Innovation of applied technology  Interoperability  Scalability  Optimization of resources  Reliability  Safety

16. Dariusz Maślak, Project Manager Court of Appeal in Wrocław Ministry of Justice, Poland E-mail: dariusz.maslak@wroclaw.sa.gov.pl Tel.: +48 508 544 860Fax.: +48 71 74 89 606