1. Microsoft Outlook 2013 Bob Gill Robert.Gill@k12.sd.us

2. Demonstration Email to Calendar Go to Email Email about a Bowling Party Bowling Party Sunday at Dec 10 th at 4:00Highlight the words Bowling Party Sunday at Dec 10 th at 4:00 Drag it to the Calendar Setup the Appointment

3. Outlook 2013 Email Send me an email: Robert.Gill@k12.sd.usRobert.Gill@k12.sd.us ▫Choose New Email (Top Left Corner)

4. Reply-Reply All-Forward  Buttons used to Respond without opening the email

5. Meeting  Button used to setup a Meeting with one or more Individuals

6. Out of Office Replies Choose File  Then Automatic Replies

7. Out of Office Replies Choose File  Automatic Replies

8. Clean out Sent and Deleted Items FFile  Mailbox Cleanup  Cleans up only removes Deleted Emails SSent Emails must be deleted also TThis is what I recommend: First, Open the Folder Pane by clicking the Arrow

11. Creating New Folders to Store Emails Open the Folder Pane (If not the case already) Right Click on Inbox and Choose  New Folder   Name the Folder Drag and Drop Emails to the New Folder

12. New Contacts The only required Entries are the Name and the Email Address Everything else is optional. Make sure you SAVE and CLOSE to Exit the Contact NOTE: Anyone that sends you an email can be added to your Contacts by Right clicking on Their Name and Choosing  Add to Outlook Contacts

13. Contact Group  A Group (such as Friends) that contains more than one Contact  When an Email is Sent to a Contact Group, Each person in the Group gets the Email  Remember, If the Group is placed in the Bcc Box, each person receiving the email will not see other email recipients. New Contact Groups are located beside New Contacts Give the Group a Name Then Add Members When you send an Email to “Team Leaders for the Dance”, it will go to everyone in the Group (Bcc- for a private send) To Email the Group click HERE

14. Outlook Calendar Click the Calendar button

15. A New Appointment or Meeting can be added by Right clicking on a Day Square & choose New Appointment, or Using the Buttons The Next Window will Show a New Meeting Find Attendees and Send an Invitation

16. Send / Receive Tab Choose Update Folders if Outlook is not Sending and Receiving Emails

17. Microsoft Office 2013 Bob Gill Robert.Gill@k12.sd.us The End