1. Transcript Training for Registrars Melissa White, SDE Tommi Leach, ODCTE

2. Reviewing Transcripting Academics for students must fit like a puzzle – different pieces from different places fitting together to make the whole picture.

3. Do your transcripts look like this? OCAS CodeCourse NameTeacher 9000CareerTech AMLocal Tech Center 9001CareerTech PMLocal Tech Center OCAS CodeCourse NameTeacher 9000Vo-Tech AMLocal Tech Center 9001Vo-Tech PMLocal Tech Center OCAS CodeCourse NameTeacher 4760LTC AP StatisticsLocal Tech Center 8700Pre-EngLocal Tech Center

4. Issues with NCAA NEVER add the name of your local technology center to the course name on students’ transcripts Core academic courses count the same regardless of the location of the student (high school or technology center) Can delay student participation in sport and scholarships

5. Instructor State PrID Codes 999999 – Concurrent Instructor 999999 – CareerTech Instructor This would help resolve issues with NCAA, etc.

6. This is how I’ve always done it… Why that won’t work anymore… Most data is now electronic (The WAVE) All courses are identified by their OCAS code – no matter where the student takes the course (CareerTech) A-F Report Card – Bonus point for Advanced Coursework Students transcripts should accurately reflect their high school coursework RAOs are now pulling transcripts when visiting schools

7. CTE Programs in High Schools Ag programs –Every Ag program in the state is CTE –Every student should be enrolled in an 8000+ OCAS code none in 2000+ FACS Ed programs –4/5 of the FACS programs in the state are CTE –Those students should be enrolled in 8000+ courses Business programs –Over ½ of the business programs in the state are CTE –Those students should be enrolled in 8000+ courses

8. Transcripting CTE Courses Federal and State money should follow a trail to the student Audits are requiring this money trail SDE website - then Accreditation – then scroll down to 2015-16 subject codes http://www.ok.gov/sde/accreditation-standards-division

9. CTE Programs at the High School There are suggested class size enrollments in CTE programs Add those limits to your student information system to remind you Math and science courses taught at the technology center follow the same guidelines and Oklahoma Academic Standards as those taught at the comprehensive school These teachers must be highly qualified and Oklahoma subject-certified for the academic courses they teach

10. Project Lead the Way (PLTW) PLTW is a national curriculum taught in CareerTech academies There are also PLTW Gateway programs taught in some middle and high schools PLTW teachers must be certified by attending training CTE often funds a program start- up and then the school has to sustain it

11. CTE Academic Courses Approved for Academic Credit PLTW Pre-Engineering and PLTW Biomedical courses can count for academic credit on the ACE College Prep/Work Ready curriculum and can count for OKPromise. March 2015 approved by State BOE June 2015 approved by OSRHE Important Information for CTE Academic Credits/Transcripting

12. How it should look on a transcript… BioMed Academy – Year 1 Local NameTranscripted Course Name OCAS Code CreditsCredit CodeInstructional Level Code Bio MedPLTW Principles of BioMedical Sciences 87061ScienceGeneral Trig/Pre-CalcTrigonometry/Pre- Calculus 4750/46111MathGeneral AP Chemistry 50551ScienceAP BioMedPLTW Human Body Systems 87071ScienceGeneral

13. Working together… High Schools and Technology Centers MUST work together to solve transcript issues High schools only need to add programs offered at their local technology center to their student information system Everyone wants to do what’s best for all students

14. Transcripting More than one person should check transcripts – Use a check-and-balance system

15. Don’t change anything now… Start this spring for the 2016-17 school year Contact me if you have questions about your CareerTech courses: Tommi Leach, Academic Coordinator 405-743-5524 tommi.leach@careertech.ok.gov

16. What does the law say? All board of education members, employees, or other officials of school districts required to make reports to the State Board of Education or other agencies under the provisions of this article, and all persons lawfully charged with the duty of making records of original entry, such as teachers’ registers, transportation records, and financial records, which form the basis, in whole or in part, of said reports, shall exercise the highest degree of diligence, accuracy, and good faith in making said records and reports reflect truth. (70 O.S. § 18-116)

17. EOI scores: All EOI subject areas that the student has taken with the highest attained score. Financial Literacy: “The student has satisfactorily completed the 14 areas of instruction for Personal Financial Literacy.” ACE: “The student has met the graduation requirement of demonstrating mastery in the state academic content standards.” Career Tech: Any business and industry-recognized endorsements. CPR???

18. Information pertaining to grades, graduation tests, college admission tests, rank in class and other pertinent information shall be recorded on the transcript. (210:35-3-47) (Standards for Accreditation of Oklahoma Schools, p. 13) Permanent records of students shall be retained in the school. The duplicate of said records shall be filed in a building separate and apart from the building where the original copy is filed or shall be filed in a fireproof vault designed for the purpose of protecting permanent records. (70 O.S. § 24-114) (Standards for Accreditation of Oklahoma Schools, p. 14)

19. Principals shall furnish transcripts and immunization records of students within three business days when requested to do so by school officials. (70 O.S. § 24-101.4) (Standards for Accreditation of Oklahoma Schools, p. 14)

20. Students Entering from a Non Accredited School: Students entering an accredited school from a school not accredited by the State Board of Education shall be tested for placement. All student placements assessments shall be administered by the receiving accredited school and results shall be kept on file for one year. (210:35- 25-2) (Standards for Accreditation of Oklahoma Schools, p. 229) MILITARY STUDENTS: Students transferring from Department of Defense (DOD) schools or protected under Military Compact are regulated under different policies. Please visit http://www.mic3.net/ for more informationhttp://www.mic3.net/

21. Private Schools Private Schools Accredited by OSDE: Cascia Hall, Tulsa Cookson Hills in Kansas, OK Job Corp Tulsa (& Guthrie Site) Jones Academy Lakeside Reformatory, Granite Metro Christian Academy, Tulsa Monte Casino, Tulsa Oklahoma School for Blind, Sulphur Parkview School for Blind, Muskogee Riverside Indian School, Anadarko St. Paul Lutheran School, Tulsa Sequoyah HS Tahlequah Southern Nazarene University Lab, Bethany Town & Country, Tulsa Trinity School, OKC Victory Christian School, Tulsa

22. The OSDE also recognizes schools that are accredited through OPSAC. (Oklahoma Private School Accreditation Commission’s) For an extension list of accredited private schools, please visit http://opsac.org/ and go to member schools. For a list of private schools for students that transfer from out of state, you must visit that particular state’s private school accreditation commission.http://opsac.org/

23. Concurrent Enrollment When a student earns college credit through concurrent enrollment, school districts shall provide academic credit for any concurrently enrolled higher education courses that are correlated with academic credit awarded by the institution of higher education. Academic credit shall only be transcripted as elective credit if there is no correlation between the concurrent enrollment higher education course and a course provided by the school district. (70 O.S. § 628.13) (Standards for Accreditation of Oklahoma Schools, p. 229)

24. The student transcript should reflect the high school course, core or elective, the concurrently enrolled course is replacing. The instructional code within the student information system should be coded “college level.” It is recommended that the local district distinguishes the course as a college course. Example: 5641 Psychology (OSU/Intro. To Psychology)

25. Contact Us: Melissa White, SDE 405-521-3549 melissa.white@sde.ok.gov Tommi Leach, ODCTE 405-743-5524 tommi.leach@careertech.ok.gov