1. TRAVEL ARRANGEMENTS Unit 7a

2. Click to return to sum up page MAKING ARRANGEMENTS Use variety of sources of information to research suitable methods of travel and accommodation Book travel method – on line or at Travel Agent Book accommodation – on line or using Accommodation Order Form Confirm bookings in writing – e-mail or fax hotel for speed or letter if not urgent Prepare itinerary in chronological order Gather information from person travelling – perhaps using a Travel/Accommodation Request Form

3. Click to return to sum up page WHICH METHOD OF TRAVEL? Consider the following: The destination The time available The distance to be travelled The organisation’s policy Have bulky materials to be taken The budget!

4. Click to return to sum up page WHICH HOTEL? Consider the following: Distance from venue of event Distance from airport/station City centre or not? Budget

5. Click to return to sum up page BENEFITS OF USING INTERNET Most up-to-date information Can be booked and paid for on-line Confirmation can be printed Discounts/special offers available Saves time – no need to leave office Wide variety of choices

6. Click to return to sum up page THE ITINERARY Allow time between and travel time between appointments Allow relaxation time after arriving Remember time differences Show all times in 24 hour clock Provide check-in times and flight numbers Give contact details of people to meet and hotels booked

7. Click to return to sum up page OTHER REQUIREMENTS Tickets Details and confirmations of travel and accommodation All necessary paperwork

8. Click to return to sum up page DOCUMENTATION Credit Cards Driving Licence EHIC Passport Immunisation Form Visa Phone Card Travel Insurance

9. Click to return to sum up page To Sum up … Making arrangements Which method of travelWhich method of travel Which hotel Benefits of using the internetBenefits of using the internet The itinerary Other requirements Documentation Click on the link to go back to the slide if you need to revise any of the above!!!