1. V 03.02.01Slide 1V 03.02.01Slide 1 V 1.0Slide 1 Reassign substitution Reassign a substitution plan  Send out email to notify the substitute & absentee if email setting is configured  All substitution information will be updated accordingly  Updated plans can be referenced by other modules, except update the completed substitution plans

2. V 03.02.01Slide 2V 03.02.01Slide 2 V 1.0Slide 2 Reassign substitution Reassign a substitution plan  Existing substitution plan will be overwritten if there is overlapping substitution plan  System will reference to calendar to see whether it is necessary to make the substitute in the case of internal substitution

3. V 03.02.01Slide 3V 03.02.01Slide 3 V 1.0Slide 3 Reassign substitution Reassign a substitution plan  If there is no free teacher available, system will leave blank at substitute  If conflicts are found between free staff periods, S5 & S7 teacher free period, and staff “not available” period, staff “not available” period will overwrite the other two

4. V 03.02.01Slide 4V 03.02.01Slide 4 V 1.0Slide 4 Reassign substitution Reassign a substitution plan  For historical data, user can update substitution plan but system will not update substitution count accordingly. User will be prompted to manually adjust substitution balance carried forward

5. V 03.02.01Slide 5V 03.02.01Slide 5 V 1.0Slide 5 Reassign substitution Prerequisite on reassign substitution plan  Only for staff with teaching duties  Public holiday / school holiday in school management module should be entered  Timetable records must be set up

6. V 03.02.01Slide 6V 03.02.01Slide 6 V 1.0Slide 6 Reassign substitution Prerequisite on reassign substitution plan  For internal substitution, lists of free teachers and locations must be set up  Substitution profile must be exist  For external substitution, list of supply teachers, who are active, with teaching duty indicator marked and available during this period, must be set up

7. V 03.02.01Slide 7V 03.02.01Slide 7 V 1.0Slide 7 Reassign substitution Reassign substitution plan  User can reassign the substitution plan using the following sub-menu under Staff Deployment according to different status on assigning substitution plan  “Outstanding”, “Completed” and “Departed Staff” under “Substitution Plan”  Staff Leave / Absence  “Int Sub Reassign” and “Ext Sub Reassign”

8. V 03.02.01Slide 8V 03.02.01Slide 8 V 1.0Slide 8 Reassign substitution Reassign substitution plan  We use “Int Sub Reassign” as an example

9. V 03.02.01Slide 9V 03.02.01Slide 9 V 1.0Slide 9 Reassign substitution Click “Int Sub Reassign” Select Absentee or Substitute for searching

10. V 03.02.01Slide 10V 03.02.01Slide 10 V 1.0Slide 10 Reassign substitution The steps are similar to create absent/leave records Click “Full Tchr” to select a teacher Press ESCAPE to return